Job summary
- Main area
- Endoscopy
- Grade
- Band 2
- Contract
- Fixed term: 10 months (secondment opportunity available)
- Hours
- Full time - 37.5 hours per week (To include evenings and weekends)
- Job ref
- 214-MED-6405040
- Employer
- Sherwood Forest Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- King's Mill Hospital
- Town
- Sutton-in-Ashfield
- Salary
- £22,383 per annum
- Salary period
- Yearly
- Closing
- 11/07/2024 23:59
Employer heading
Endoscopy Record Assistant
Band 2
Sherwood is nationally recognised as being an excellent place to work and deliver care. We are rightly proud of the 5,500 colleagues who work here and we are the Health Service Journal’s Trust of the Year in 2020.
The Care Quality Commission rated King’s Mill Hospital Outstanding and Newark, and Mansfield Community Hospitals Good. Overall we are rated Outstanding for care.
For the last three years, we have been ranked as the best NHS Trust to work for in the Midlands and in 2020 we were the third best Acute/Community NHS Trust in England.
Happy colleagues deliver better care. Our teams work in a supportive, inclusive environment, which nurtures wellbeing and has opportunities for development and progression. We do not just care for our patients, we also care for you.
We would love you to join us.
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Job overview
The endoscopy department is expanding with a mobile unit. We are increasing our workforce in the administrative areas of the department making this an exciting time to join the Endoscopy Team.
We are looking for an enthusiastic, highly motivated, flexible, dedicated records assistant.
If you are hard working with good organisational skills, committed to providing high quality patient care and have a passion for improving the patient experience, then we would love to hear from you.
Main duties of the job
The primary role is to be responsible for the prepping of patient appointments to ensure all documentation is available for patient appointments. You will be filing correspondence in patient case notes, tracking case notes in and out and utilising the Careflow system and the transportation of case notes to agreed areas around the Trust.
You must have the ability to adapt to an ever changing environment and work under pressure a well as your using your initiative
The Endoscopy administration team operates from 8-8pm Monday to Thursday and Friday to Sunday 8am to 6pm so a flexible working approach is required.
Please note the Endoscopy Administration team is a 7 day working department including weekends and evenings and additionally providing support at Newark hospital.
Working for our organisation
Thank you for your interest in this role.
Sherwood Forest Hospitals NHS Foundation Trust is nationally recognised as being an excellent place to work and deliver care. We are rightly proud of the 5,500 colleagues who work here and we are the Health Service Journal’s Trust of the Year in 2020.
The Care Quality Commission rated King’s Mill Hospital Outstanding and Newark, and Mansfield Community Hospitals Good. Overall we are rated Outstanding for care.
For the last three years, we have been ranked as the best NHS Trust to work for in the Midlands and in 2020 we were the third best Acute/Community NHS Trust in England.
Happy colleagues deliver better care. Our teams work in a supportive, inclusive environment, which nurtures wellbeing and has opportunities for development and progression. We do not just care for our patients, we also care for you.
We would love you to join us.
Detailed job description and main responsibilities
To see the full detailed job description and main responsibilities of the job please refer to the job description attached.
Person specification
Knowledge Requirements
Essential criteria
- Good verbal communication skills.
- Good keyboard skills.
- Use of office equipment e.g. computer, fax machine, photocopier/scanner.
Desirable criteria
- Working knowledge of Careflow system and background within the NHS
Qualifications/Academic/Craft/ Professional
Essential criteria
- Educated to GCSE level C English (or equivalent)
Desirable criteria
- Any office based training.
Experience
Essential criteria
- Experience of working in an office environment or equivalent customer related experience.
Desirable criteria
- General Office experience – tracking / filing.
- NHS experience.
- Quality customer service
Contractual Requirements
Essential criteria
- Good team member, flexible working, regular attendance
If you would like this information in an alternative format or in a different language please contact us on 01623 622515 ext 3271.
Please note that we no longer accept handwritten/paper applications and that the email address given on your application will be used for all correspondence regarding this post.
We reserve the right to close a vacancy before the closing date if a sufficient number of applications have been received. Priority for vacancies at the Trust will be given to existing employees of Sherwood Forest Hospitals NHS Foundation Trust whose roles are currently at risk of redundancy due to organisational change.
Only applications received on or before the closing date will be considered for short listing. This is to ensure that the Trust meets its commitment to Equality of Opportunity.
In submitting an application, you authorise Sherwood Forest Hospitals NHS Foundation Trust to confirm any current and previous NHS Service details and you agree to the Trust obtaining and transferring personal date held about you, including Occupational Health data (inoculations and screening tests). This data will be shared using the NHS Electronic Staff Record (ESR) and third party systems via an automated process and will only be used for the purposes of maintaining your employment record.
Please note if you are successful in obtaining this position and the post involves regulated activity you will be required to undertake a Disclosure & Barring Service check. The Trust will pay for the check initially and the money will then be invoiced to you once you've commenced employment. The current price of a check is £40 plus VAT for an enhanced and £23 plus VAT for a standard check. If you are asked to complete a DBS check and have a previous identity that you do not wish to be disclosed to your employer and/or on your DBS certificate, you should call or email the dedicated sensitive applications team before submitting your application. The team is experienced in dealing with sensitive cases and will advise you of the process and what you need to do.
Proposed for us: Covid-19 vaccination remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. Whilst Covid-19 vaccination is not a condition of employment at this present time unless you work in a Care Home facility, we continue to encourage our current and potential colleagues to get vaccinated. There is helpful advice and information about the Covid-19 vaccination and how to access it at: https://nottsccg.nhs.uk/covid-19/covid-19-vaccinations/
Employer certification / accreditation badges
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Documents to download
Further details / informal visits contact
- Name
- Carla Tagg
- Job title
- Endoscopy Team Leader
- Email address
- [email protected]
- Telephone number
- 01623 622515
- Additional information
Ext. 6576
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