Job overview

We are looking for an experienced Clinical Team Secretary, to join our friendly team, within Rushcliffe Community Therapy.

This to provide administration support to our team based in Rushcliffe.

Our service offers at home rehabilitation services to  people requiring physical rehabilitation and support to enable timely discharge from hospital, as well as preventative and proactive intervention to maintain physical health and wellbeing. Our team consists of Physiotherapists, Occupational Therapists, Assistant Practitioners and Community Rehabilitation Assistants providing rehabilitation support for adults to enable them to improve their function, maintain their independence and achieve their goals.

The post holder needs to have a flexible approach to work and the ability to work as part of a team and on their own initiative.  

Under the supervision of  Team Leader, you will be responsible for ensuring that all tasks are completed in a timely, confidential and professional manner.

Main duties of the job

Provide an efficient secretarial/administration support service 

Produce high quality reports within agreed deadlines as required 

To undertake office duties including diary management and message management, opening and distributing mail, operation of brought forward systems, dealing with telephone calls and enquiries.

Production of documents, typing , photocopying, collating of documents and electronic filing as well as general administration support services

To deal with requests and enquiries and forward them to the relevant team member

Facilitate meetings/investigations/producing and circulating agendas, recording attendance and accurate minute taking 

To support with system one.

To support new starters with IT set up, Obs kits, system one, induction to new systems.

To collect and maintain accurate team information with regards to training undertaken,  Clinical Supervision and any other database

To support and collect the data for the service as required. 

Responsible for ensuring that accurate work is completed within the time limits and standards set

To work effectively both independently and as a team member

Resolve or signpost queries from patients, carers, internal departments and external agencies as appropriate

To undertake any other duties that would be a reasonable expectation of the role 

Working for our organisation

#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.

We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.

We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.

The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.

The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment