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Job summary

Main area
Administration
Grade
Band 4
Contract
Permanent
Hours
Full time - Some weekend working on a rota pattern
Job ref
267-CH7092945
Employer
Oxford Health NHS Foundation Trust
Employer type
NHS
Site
Abingdon Community Hospital
Town
Abingdon
Salary
£26,530 - £29,114 per annum
Salary period
Yearly
Closing
10/04/2025 23:59

Employer heading

Oxford Health NHS Foundation Trust logo

Lead Administrator

Band 4

Oxford Health NHS Foundation Trust has been rated as Good by the Care Quality Commission (CQC).

We are a responsive and innovative Foundation Trust that places our values of Caring, Safe and Excellent at the heart of everything we do. We take great pride in our staff and believe that investing in you is key to us achieving our vision of outstanding care delivered by outstanding people.

We work with a wide range of partner organisations to deliver care and support to people in their own homes and from a number of hospitals and community bases. We focus on delivering care as close to home as possible for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.

We actively support anti-racism, equality, diversity, and inclusion so, if you’re excited about this job opportunity and you meet our Trust values, but feel unsure about applying, then please get in touch and we will be happy to have a conversation with you.

We are also committed to increasing diversity in the workforce, that is why we actively encourage applications from those groups of people who are currently under-represented, which include amongst others: people with disabilities; men from all socio-economic backgrounds; people from diverse ethnic backgrounds; and people from the LGBTQIA+ community.

Good luck and we hope to hear from you.


 

Job overview

We're looking for a dynamic Lead Administrator to support the District Nursing Triage Desk 

This is a varied and demanding role that will provide opportunities for developing processes within a friendly team of clinicians and administrators to ensure patient needs are met and that accurate paper and electronic records are maintained.

You will be highly organised with the ability to multitask and problem solve in a busy and varied environment.

Main duties of the job

As Lead Administrator, you will be responsible for the day-to-day organisation of the administrative team across the office and work flexibly to meet the needs of this multi-disciplinary team. You will need excellent communication skills and be reliable and punctual and have experience in managing a small team.

In this varied role, you will have an active involvement in supporting Trust policies for core tasks, health & safety, auditing and maintaining accurate records. There will be opportunities to work directly with clinicians, minute meetings and develop processes.

You will need be able to work calmly and efficiently in a busy environment, motivating and supporting the administrative team and be able to work autonomously.

Working for our organisation

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application you are encouraged to read the “candidate guide to making an application” which is attached to all roles. Please include details around qualifications (including years these were gained particularly if we need to assess for clinical roles that these are still valid) and ensure that the supporting statement is tailored to the role you are applying for and addresses the essential criteria found in the JD.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”

Our values are: “Caring, safe and excellent”

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

  • Excellent opportunities for career progression
  • Individual and Trust wide learning and development
  • 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
  • NHS Discount
  • Pension scheme
  • Lease car scheme
  • Employee Assistance Programme
  • Mental Health First Aiders
  • Staff accommodation (waiting lists may apply)
  • Staff networking and support groups

Detailed job description and main responsibilities

The successful candidate will be highly motivated with administration experience. You will be responsible for ensuring smooth and timely patient referrals and maintaining patient records. You will be self-motivated and able to work autonomously as well as showing initiative and promoting new ideas on how to improve the service.

Person specification

Knowledge

Essential criteria
  • Proficient in the use of MS Word, Excel, Outlook and Teams.
Desirable criteria
  • Knowledge of EMIS.

Qualifications

Essential criteria
  • NVQ Level II in business administration or equivalent experience.

Experience

Essential criteria
  • Ability to manage and prioritise own workload.
Desirable criteria
  • Experience of managing others.

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyPositive about disabled peopleCare quality commission - GoodArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Disability confident employerStep into healthNHS 75th BirthdayDefence Employer Recognition Scheme (ERS) - Gold

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Demelza Greenaway
Job title
Administrative Manager
Email address
[email protected]
Telephone number
07920 758107
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