Job summary
- Main area
- Administrative and Clerical
- Grade
- Band 5
- Contract
- Permanent
- Hours
- Part time
- Flexible working
- Job ref
- 267-CH6405903
- Employer
- Oxford Health NHS Foundation Trust
- Employer type
- NHS
- Site
- Abingdon Community Hospital
- Town
- Abingdon
- Salary
- £28,407 - £34,581 per annum / pro rata
- Salary period
- Yearly
- Closing
- 11/07/2024 23:59
Employer heading
PA to Heads of Service, Primary Community & Dental Services
Band 5
Oxford Health NHS Foundation Trust has been rated as Good by the Care Quality Commission (CQC).
We are a responsive and innovative Foundation Trust that places our values of Caring, Safe and Excellent at the heart of everything we do. We take great pride in our staff and believe that investing in you is key to us achieving our vision of outstanding care delivered by outstanding people.
We work with a wide range of partner organisations to deliver care and support to people in their own homes and from a number of hospitals and community bases. We focus on delivering care as close to home as possible for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.
Job overview
Are you an experienced PA/Administrator with excellent organisational and communication skills?
Do you thrive in a busy environment where you will be encouraged to work autonomously using your own initiative?
An excellent opportunity has arisen for a Personal Assistant to work with the Senior Management Team for Primary, Community and Dental Services.
Main duties of the job
We are looking for someone who likes to be busy, works well in a team, and is able to communicate well with staff and members of the public. You will be an effective and experienced administrator, comfortable with using your own initiative.
Our administration team provides diary management, sets up meetings and events, manages papers for meetings and takes minutes. We are also the first port of call for the senior management team.
We are a friendly team, the office is busy, and the work is interesting and varied. You will be working with a number of senior managers, helping our staff to provide the best care to patients.
We offer excellent support, training and good development opportunities. The office is based in Blackbird Leys, near to shops, and with easy parking and good public transport.
Working for our organisation
Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.
Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible
Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”
Our values are: “Caring, safe and excellent”
At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:
- Excellent opportunities for career progression
- Access to tailored individual and Trust wide learning and development
- 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
- NHS Discount across a wide range of shops, restaurants and retailers
- Competitive pension scheme
- Lease car scheme
- Cycle to work scheme
- Employee Assistance Programme
- Mental Health First Aiders
- Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
Detailed job description and main responsibilities
What we need from you!
- Excellent communication skills
- Be self-motivated and able to work autonomously as well as showing initiative and promoting new ideas on how to improve the service
- Be compassionate, caring and creative with excellent communication skills
Person specification
Job Related Aptitude and Skills
Essential criteria
- Confident to communicate with internal and external contacts
- Excellent verbal and written communication skills.
- The ability to prioritise, multitask and work under pressure
Knowledge & Experience
Essential criteria
- Substantial experience working as a PA/secretary at Director or senior manager level a
- Understanding of confidentiality and data protection
- Demonstrable experience of dealing with matters of a highly sensitive nature in a competent and aware manner
- Experience of drafting/preparing letters on behalf of senior staff
Desirable criteria
- Project Management Training
Qualifications
Essential criteria
- Professional Secretarial/Admin Qualification, such as BTEC or NVQ4 (or extensive experience of Secretarial/admin procedures working at Executive Director or Senior Manager level and delivering the key result areas described in the job description
- Qualified to GCSE standard, including English language
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Nic Waters
- Job title
- PA to Service, Clinical & Transformation Director
- Email address
- [email protected]
- Telephone number
- 07867 832772
- Additional information
At Oxford Health NHS Foundation Trust we want to employ people not just with experience, but with the aptitude and motivation to succeed and whose values resonate with our own.
Therefore, if you don’t meet all the requirements of the role and are unsure about applying but are excited about the opportunity, please do get in touch. We will be happy to discuss the requirements in more detail ahead of making a written application.
For more information, please contact Nic Waters 07867 832772
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