Job summary
Employer heading
OCTC Administrator - Oxford
NHS AfC: Band 4
Oxford Health NHS Foundation Trust has been rated as Good by the Care Quality Commission (CQC).
We are a responsive and innovative Foundation Trust that places our values of Caring, Safe and Excellent at the heart of everything we do. We take great pride in our staff and believe that investing in you is key to us achieving our vision of outstanding care delivered by outstanding people.
We work with a wide range of partner organisations to deliver care and support to people in their own homes and from a number of hospitals and community bases. We focus on delivering care as close to home as possible for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.
We know Job Descriptions and Specifications can sometimes be long which can be off-putting for some people, and we don’t want to let that deter you from applying.
We actively support anti-racism, equality, diversity, and inclusion so, if you’re excited about this job opportunity and you meet our Trust values, but feel unsure about applying, then please get in touch and we will be happy to have a conversation with you.
We are also committed to increasing diversity in the workforce, that is why we actively encourage applications from those groups of people who are currently under-represented, which include amongst others: people with disabilities; men from all socio-economic backgrounds; people from diverse ethnic backgrounds; and people from the LGBTQI+ community.
Good luck and we hope to hear from you!
Job overview
Are you an experienced administrator looking for your next role?
We are looking for an OCTC Administrator to join our friendly team. If you have great communications skills are enthusiastic and motivated and are able to adapt in line with the changing needs of the service then this could be just the role for you.
The OCTC delivers CBT training programmes and publications and as an OCTC administrator you will provide administrative support to the Oxford Cognitive Therapy Centre (OCTC), part of The Oxford Centre for Psychological Health at Oxford Health NHS FT.
Please note due to the nature of the interviews these will be held onsite in Oxford.
Main duties of the job
As part of this role you will provide a friendly and helpful service to all students, customers, and visitors to OCTC.. You will be the main point of contact for both incoming and outgoing calls, be able to take accurate messages and pass them on in a timely manner. You will circulate agendas, minutes, memos, and other internal communications as required
In this varied role you will support the senior administrators in collating information and set up for the workshops and training events. This will include helping to prepare and set up training spaces and hosting the workshop presenters on the day of the events. Provide basic IT support - alongside the OCTC Learning Technologist and service refreshments to function rooms when required along with clearing and preparing the space ready for the next meeting
Working for our organisation
Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.
Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible
Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”
Our values are: “Caring, safe and excellent”
At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:
- Excellent opportunities for career progression
- Access to tailored individual and Trust wide learning and development
- 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
- NHS Discount across a wide range of shops, restaurants and retailers
- Competitive pension scheme
- Lease car scheme
- Cycle to work scheme
- Employee Assistance Programme
- Mental Health First Aiders
- Staff accommodation (please note waiting lists may apply)
- Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
Detailed job description and main responsibilities
Please review the attached job description and person specification for a full overview of the role responsibilities
Person specification
Qualifications
Essential criteria
- GCSE A-C or equivalent in English and Mathematics
- Good level of general education.
Desirable criteria
- NVQs in Admin or related subject.
Experience
Essential criteria
- Experience in an office environment.
- Experience of working in an administrative role.
Desirable criteria
- Experience of using NHS and or University systems
- Experience of using social media
- Experience of editing web pages
Job Related Aptitude and skills
Essential criteria
- Accurate attention to detail
- Excellent knowledge of Microsoft Excel, Word and Outlook.
- Proven ability to work as a member of a team in an office environment.
- Enthusiasm and motivation demonstrated
- Willingness to undergo further training, as evidenced by recent CPD
Applicant requirements
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Kim Morris Smith
- Job title
- Senior Administrator
- Email address
- [email protected]
- Telephone number
- 01865 902764
- Additional information
At Oxford Health NHS Foundation Trust we want to employ people not just with experience, but with the aptitude and motivation to succeed and whose values resonate with our own.
Therefore, if you don’t meet all the requirements of the role and are unsure about applying but are excited about the opportunity, please do get in touch. We will be happy to discuss the requirements in more detail ahead of making a written application.
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