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Job overview

We are looking for an experienced Medical Secretary to join our City & South Learning Disability Community Team to work with our LD Medics in providing support to some of our most vulnerable people. This is a 6-month fixed term contract based at our Slade Site in Oxford, with some remote working. 

You'll provide clinical administrative support to our Learning Disability Consultant Psychiatrists, specialty doctors and the Community Learning Disability Teams (CLDT), ensuring our clinicians are able to deliver the best possible care to our patients. 

This role is integral to the team and you'll be supported by the Office Manager and other Team Administrators to ensure successful delivery of our services. You'll be liaising with people that have learning disabilities and their family/carers as well as other system partners to ensure that recommendations for treatment given by our medics are received so they can be implemented.

If you have a strong background in clinical administration as a medical secretary and want to make a difference to supporting people with learning disabilities who have complex needs, we'd love to hear from you! 

Main duties of the job

• Provide clerical support to a Learning disability Consultant Psychiatrist(s) and specialty doctors and the Community Learning Disability teams (CLDT).
• Co-ordinating consultant/team diary, typing reports/letters to GPs and other relevant people, registering referrals on the system, answering telephone calls, offering appointments and booking relevant clinic slots for both face to face and digital consultations, sending appointment reminders, capture clinical activity electronically, check and update patient demographic details, and support other CLDT support staff.
• Contribute to improving the quality of our services and lead on initiatives that improve the efficiency of the Trust
• Organise workload with the Consultants, Specialty Doctors  and CLDT(s) and co- ordinate  activities with other medical secretaries, support officers and administrators to ensure that an efficient service is provided. 

Please refer to the job description attached for a comprehensive list of duties

Working for our organisation

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application you are encouraged to read the “candidate guide to making an application” which is attached to all roles. Please include details around qualifications (including years these were gained particularly if we need to assess for clinical roles that these are still valid) and ensure that the supporting statement is tailored to the role you are applying for and addresses the essential criteria found in the JD.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”

Our values are: “Caring, safe and excellent”

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

• Excellent opportunities for career progression
• Individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount
• Pension scheme
• Lease car scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (waiting lists may apply)
• Staff networking and support groups