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Job summary

Main area
Administrative
Grade
Band 4
Contract
Permanent
Hours
  • Full time
  • Flexible working
37.5 hours per week (Full time)
Job ref
267-SS6733882
Employer
Oxford Health NHS Foundation Trust
Employer type
NHS
Site
Headington / Abingdon / Work from Home
Town
Oxford
Salary
£26,530 - £29,114 Per annum / Pro rata
Salary period
Yearly
Closing
03/12/2024 23:59

Employer heading

Oxford Health NHS Foundation Trust logo

Team Administrator - Learning Disabilities Oxfordshire

Band 4

Oxford Health NHS Foundation Trust has been rated as Good by the Care Quality Commission (CQC).

We are a responsive and innovative Foundation Trust that places our values of Caring, Safe and Excellent at the heart of everything we do. We take great pride in our staff and believe that investing in you is key to us achieving our vision of outstanding care delivered by outstanding people.

We work with a wide range of partner organisations to deliver care and support to people in their own homes and from a number of hospitals and community bases. We focus on delivering care as close to home as possible for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.

We actively support anti-racism, equality, diversity, and inclusion so, if you’re excited about this job opportunity and you meet our Trust values, but feel unsure about applying, then please get in touch and we will be happy to have a conversation with you.

We are also committed to increasing diversity in the workforce, that is why we actively encourage applications from those groups of people who are currently under-represented, which include amongst others: people with disabilities; men from all socio-economic backgrounds; people from diverse ethnic backgrounds; and people from the LGBTQIA+ community.

Good luck and we hope to hear from you.


 

Job overview

Could you be the Team Administrator we are looking for?

Do you have proven administrative skills? Are you well versed in 
administration processes and systems? If so, then we would welcome your 
application.

The City & South Oxfordshire Learning Disabilities Team is looking for an administrator to join our friendly and dynamic team.

We are passionate about what we do, delivering our service to people with 
Learning Disabilities in Oxfordshire.

We are a Monday – Friday 9-5 service. We work both from our Hub offices in Oxford and Abingdon and from home, a mix of office and home working will be required. 

Main duties of the job

The successful candidate will be motivated, adaptable, enthusiastic, well 
organised and enjoy working as part of a team and autonomously.
You will join the small, highly valued administration team working 
as part of the wider community team, a multi-disciplinary team that 
is supportive and committed to delivering a high quality, person 
centred service. Your role will be to ensure that day to day process 
is followed, including administrating referrals for patients, keeping 
the electronic patient records and data spreadsheets accurately 
maintained, communicating with stakeholders, processing complex 
and sensitive communications ensuring information is shared with 
the team in a timely manner and responding to queries from the 
clinical team regarding core functions of administration. 
You will produce correspondence, organise and attend meetings, 
prepare agendas and take minutes and produce audit reports. 
There will be opportunities to support clinicians directly such as 
minute taking at case reviews meetings and organising some of the 
patient appointments.

Working for our organisation

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application you are encouraged to read the “candidate guide to making an application” which is attached to all roles.

Please include details around qualifications (including years these were gained particularly if we need to assess for clinical roles that these are still valid) and ensure that the supporting statement is tailored to the role you are applying for and addresses the essential criteria found in the JD.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

· Excellent opportunities for career progression

· Individual and Trust wide learning and development

· 27 days annual leave, plus bank holidays, rising to 33 days with continuous service

· NHS Discount

· Pension scheme

· Lease car scheme

· Employee Assistance Programme

· Mental Health First Aiders

· Staff accommodation (waiting lists may apply)

· Staff networking and support groups

Detailed job description and main responsibilities

Regular supervision will be provided and you will be encouraged and supported to undertake any training relevant to your professional and personal development.

You will provide comprehensive administrative, clerical and secretarial support to the Learning Disability Team, ensuring high quality standards in all aspects of the role. 

Please see the Job Description and Person Specification in the documents section for further information.

Person specification

Essential and Desirable

Essential criteria
  • Experience of working in a health service environment
  • Experience of NHS computer systems
  • Ability to travel if required
Desirable criteria
  • Previous experience of working in a multi disciplinary team
  • Experience of working with EPR

Desirable

Essential criteria
  • Experience of working in a team environment

Essential

Essential criteria
  • Experience of working autonomously and in wider team

Skills

Essential criteria
  • Experience of Minute taking
  • Effective verbal and written communication skills
  • Experience of Microsoft Office Suite

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyPositive about disabled peopleCare quality commission - GoodArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Disability confident employerStep into healthNHS 75th BirthdayDefence Employer Recognition Scheme (ERS) - Gold

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Hannah Meara
Job title
Team Manager
Email address
[email protected]
Telephone number
07502929505
Additional information

Team number 01865 903100

Hannah Meara , Team Manager 07502 929505

At Oxford Health NHS Foundation Trust we want to employ people not just with experience, but with the aptitude and motivation to succeed and whose values resonate with our own. 

Therefore, if you don’t meet all the requirements of the role and are unsure about applying but are excited about the opportunity, please do get in touch. We will be happy to discuss the requirements in more detail ahead of making a written application.

 

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