Job overview

Please note that this is an internal only role and therefore only current employees of Oxford Health are eligible to apply 

We are recruiting for an Estates Manager to oversee management, performance and delivery of Soft Facilities services across the Trust. 

This is a full time role based at our HQ in Littlemore where you'll be providing operational support and leading on PEAT inspections, waste management, and deep cleans on wards, whilst ensuring compliance with government legislation, waste laws, and CQC standards.

You'll be key in developing and managing policies, procedures, and contract service levels, contributing to the Trust's strategic objectives. You'll also be responsible for performance reporting and effective management of directly employed and contracted Soft FM staff across multiple sites.

This is a fantastic opportunity to make a big impact on how we deliver our FM services within a supportive and motivated team. We promote a learning culture here and will support you in your career and personal development through a range of excellent learning & development programmes by our dedicated 'Ofsted Good' providers. 

If you have experience managing soft FM services in large matrixed organisations and want to make a different to the NHS we would love to hear from you! 

This role requires operational support working across all Oxfordshire and community sites as well as being able to travel to all Trust locations. Applicants must have a full valid driving licence and have access to a vehicle for work. Adjustments can be considered in line with the Equality Act 2010 where required. 

Main duties of the job

• Responsible for managing the Administration Team, Porters, Post Porter, Drivers, Domestics, Hairdresser, Health Centre Co-ordinators To ensure the continuous delivery of comprehensive services, including recruitment, appraisals, disciplinary and grievance issues, training and development, sickness absence monitoring.
• Manage staff accommodation in compliance with the Housing Act and Trust procedures. To be responsible for addressing improper use of accommodation services, complaints and landlord requests relating to any evictions, which may result in having to communicate in a hostile, antagonistic or highly emotive atmosphere.
• Accountable for the delivery of all contracts. To ensure that the contractor meets requirements in respect of health and safety policies and risk assessments and that any breaches are rectified and notified in accordance with Trust procedure. To be responsible for ensuring all legal and legislative requirements are met regarding the contract to ensure the Trust is not placed at risk of litigation.
• Record and ensure complaints are rectified in a timely manner. Recognise trends and make recommendations for improvement.
• Chair contract performance meetings, leading, involvement, co-ordination, and participation in internal and external meetings

Please refer to the job description attached for a comprehensive list of duties 

Working for our organisation

Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.

Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible 

Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”

Our values are: “Caring, safe and excellent”

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

• Excellent opportunities for career progression
• Access to tailored individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount across a wide range of shops, restaurants and retailers
• Competitive pension scheme
• Lease car scheme
• Cycle to work scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (please note waiting lists may apply)
• Staff networking and support groups hosted by our Equality, Diversity & Inclusion team