Job summary
- Main area
- Administrative Services
- Grade
- Band 3
- Contract
- 12 months (Fixed Term / Secondment for 12 Months due to funding)
- Hours
- Full time - 37.5 hours per week
- Job ref
- 070-AC131-1024
- Employer
- Powys Teaching Health Board
- Employer type
- NHS
- Site
- Bronllys
- Town
- Bronllys
- Salary
- £24,433 - £26,060 per annum
- Salary period
- Yearly
- Closing
- Today at 23:59
Employer heading
Business Support Assistant
Band 3
Be part of a 'Healthy Caring Powys' and help us transform the way we provide health and care, so our communities can Start Well, Live Well and Age Well.
The salary scale above has been agreed as part of the NHS Agenda for Change pay award for 2024/2025 and will be implemented in November 2024 backdated to 1st April 2024 where applicable.
Job overview
THIS POST IS FIXED TERM/SECONDMENT FOR 12 MONTHS DUE TO FUNDING.
IF YOU ARE INTERESTED IN APPLYING FOR THE SECONDMENT POSITION, YOU MUST OBTAIN PERMISSION FROM YOUR CURRENT LINE MANAGER PRIOR TO APPLYING FOR THIS POST.
To provide a comprehensive clerical, administrative and secretarial service to the Powys Living Well Service.
The post holder will be a member of a team responsible for maintaining records both manually and on computerised systems for the service.
Responsible for organising meetings, preparing agendas and papers as required.
Recording of formal minutes and notes and following up any actions.
Liaising with other Health Board staff, external organisations in relation to the needs of the Powys Living Well Service.
Demonstrate the ability to handle sensitive and confidential information.
Main duties of the job
An exciting opportunity has arisen within the Powys Living Well Service for an effective and organised Business Support Assistant to join our friendly, dynamic and innovative Team.
The post holder will provide a comprehensive clerical, administrative and secretarial service to the Powys Living Well Service. In addition to this the post holder will be required to demonstrate excellent computer literacy and data management skills.
The post holder will need to have a high level of personal and professional organisational skills, self-motivation and flexibility in approach and attitude. Excellent interpersonal and communication skills, both verbally and in writing will be essential along with the ability to work in a collaborative manner with a wide variety of Health Professionals, service users and partner organisations.
The post holder will need to have a passion for wellbeing, learning and development and support will be offered in these areas.
Working for our organisation
Being the smallest Heath Board in Wales means that you won’t get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation.
As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We’re also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales! Achieving a healthy ’life work’ balance is essential, and something we recognise by prioritising your well-being.
To start your journey with us, and to learn more about what we can offer you please visit: https://pthb.nhs.wales/working-for-us/. There you will find information about our benefits and values, read staff experiences and more about what our beautiful county has to offer.
Detailed job description and main responsibilities
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
Person specification
Qualifications
Essential criteria
- GCSE English & Mathematics (grade C or above or equivalent qualification)
- Advanced Typing/Word Processing skills (e.g. RSA3 or equivalent)
Desirable criteria
- Knowledge of NHS Administrative / Ordering system
- European Computer Driving Licence or equivalent
Experience
Essential criteria
- Experience of working in a busy office environmentExperience of administrative work, including arranging meetings, handling telephone enquiries, receiving visitors in a friendly and efficient manner and establishing and maintaining office systems both electronic and manual
- Experience of using Microsoft packages including, Word, Excel, PowerPoint, Outlook, and 0365.
- Excellent verbal and written communication skills
- Proven work record of consistently achieving high standards and delivering objectives and priorities
Desirable criteria
- Experience of developing relationships with external agencies and organisations
Aptitude and Abilities
Essential criteria
- Ability to identify, prioritise and work to short deadlinese
- Able to work without supervision to achieve the objectives of the post
- Ability to design and layout reports, forms and other documents to a high quality and appropriate format
- Ability to communicate clearly and succinctly, both orally and written
- Ability to take accurate minutes
- Ability to collate and undertake a basic analysis of data
- Ability to prepare information for meetings
Desirable criteria
- Ability to speak Welsh
- An understanding of the Data Protection Act particularly in relation to confidentiality
Values
Essential criteria
- Ability to deal with confidential issues in a professional and sensitive manner
- Ability to communicate clearly and succinctly, both orally and written
- Ability to prepare information for meetings and seminars
- An understanding of the Data Protection Act particularly in relation to confidentiality
Other
Essential criteria
- Ability to travel across Powys
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Tim Smith
- Job title
- Business Manager
- Email address
- [email protected]
- Telephone number
- 01874442910
List jobs with Powys Teaching Health Board in Administrative Services or all sectors