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Prif leoliad
Executive Support Officer
Gradd
NHS AfC: Band 4
Contract
Parhaol
Oriau
Llawnamser - 37.5 awr yr wythnos (Monday - Friday)
Cyfeirnod y swydd
223-ESO-577
Cyflogwr
The Shrewsbury and Telford Hospital NHS Trust
Math o gyflogwr
NHS
Gwefan
The Royal Shrewsbury Hospital
Tref
Shrewsbury
Cyflog
£26,530 - £29,114 per annum/pro rata
Cyfnod cyflog
Yn flynyddol
Yn cau
28/08/2024 23:59

Teitl cyflogwr

The Shrewsbury and Telford Hospital NHS Trust logo

Executive Support Officer

NHS AfC: Band 4

Trosolwg o'r swydd

An exciting opportunity has arisen to join Trust Headquarters, working as an Executive Support Officer in the Executive Assistant Administration Team.

The successful candidate will have excellent communication skills, experience of organising and supporting meetings, diary management experience, excellent minute taking and IT skills,  NVQ Business Admin Level 3, or equivalent, and be committed to team working - see person specification for further details.

A key part of the role will be to provide personal assistant support to the Executive Director of Strategy and Partnerships together with secretarial support for assigned meetings, working closely with the relevant Executive Personal Assistant. Producing good quality minutes is a key part of the role, along with organising meetings, managing diaries, and other administrative support duties.

Prif ddyletswyddau'r swydd

·     Provide secretarial support for meetings, drafting agendas, minute taking, and undertaking effective scheduling and forward planning.

·     Provide personal assistant support, with supervision, to the Director of    Strategy and Partnerships.

·   Use initiative to prioritise own workload and ensure deadlines are met, exercising discretion as to the degree of urgency, importance and confidentiality required, seeking advice as necessary, against a background of exposure to frequent interruptions to routine.        

·       Undertake administrative and organisational duties, working collaboratively to provide support across the team at peak periods.

·      Ensure telephone calls into the Executive Support Office are answered in   the absence or unavailability of relevant colleagues, taking prompt action   on responses as necessary.

·     Act as first point of contact for visitors and stakeholders attending Trust   Headquarters, dealing with enquiries or issues in a professional, courteous   and diplomatic manner.

·          Provide cover for colleagues.

·      Provide assistance to Executive Directors who visit or call into the office   with queries in the absence of their Executive PA or 'buddy' PA.

Gweithio i'n sefydliad

Join us at The Shrewsbury and Telford Hospital NHS Trust, where our passion for excellence drives everything we do.

We're on a mission to provide high quality, safe care to our patients, in an environment our incredible staff are proud to work in.

Our vision, 'To provide excellent care for the communities we serve,' is not just a statement; it's a promise we live by every day. Guided by our core Values - Partnering, Ambitious, Caring, and Trusted - we're determined to make a real difference in the lives of those who matter most: our patients and their families.

If you're ready to be part of a team that's dedicated to continuous improvement, come join us and let's make a difference together!

 

Swydd ddisgrifiad a phrif gyfrifoldebau manwl

For full duties and responsibilities please refer to the attached document entitled Job Description.

Manyleb y person

Experience and Knowledge

Meini prawf hanfodol
  • Experience of taking and producing high quality minutes of meetings.
  • Excellent skills in Microsoft Outlook, Word, PowerPoint, Excel, and other software packages as required.
  • Diary management and secretarial experience
  • Experience of providing general admin support in a busy environment, as part of a team

Qualifications

Meini prawf hanfodol
  • NVQ Business Admin Level 3 or equivalent
  • Good standard of general education, including GCSE English and Maths Grade 9-4 or equivalent
Meini prawf dymunol
  • Secretarial and typing qualification

Bathodynnau ardystio / achredu cyflogwyr

Apprenticeships logoPositive about disabled peopleAge positiveDefence Employer Recognition Scheme (ERS) - SilverMindful employer.  Being positive about mental health.Pregnancy Loss PledgeDisability confident employer

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Gwneud cais ar-lein nawr

Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol

Enw
Julie Wright
Teitl y swydd
Executive Support Team Supervisor
Cyfeiriad ebost
[email protected]
Rhif ffôn
01743 261000
Gwybodaeth i gefnogi eich cais

extn 2737

Os ydych yn cael problemau'n gwneud cais, cysylltwch â

Cyfeiriad
The Shrewsbury and Telford Hospital NHS Trust
Shrewsbury Business Park
1 Douglas Court
Shrewsbury
Shropshire
SY2 6LG
Rhif ffôn
01743 492402
Gwneud cais ar-lein nawrAnfonwch hysbysiadau ataf am swyddi gwag tebyg