Crynodeb o'r swydd
- Prif leoliad
- Executive Support Officer
- Gradd
- NHS AfC: Band 4
- Contract
- Parhaol
- Oriau
- Llawnamser - 37.5 awr yr wythnos (Monday - Friday)
- Cyfeirnod y swydd
- 223-ESO-577
- Cyflogwr
- The Shrewsbury and Telford Hospital NHS Trust
- Math o gyflogwr
- NHS
- Gwefan
- The Royal Shrewsbury Hospital
- Tref
- Shrewsbury
- Cyflog
- £26,530 - £29,114 per annum/pro rata
- Cyfnod cyflog
- Yn flynyddol
- Yn cau
- 28/08/2024 23:59
Teitl cyflogwr
![The Shrewsbury and Telford Hospital NHS Trust logo](https://static.trac.jobs/employer-logos/411.png)
Executive Support Officer
NHS AfC: Band 4
Trosolwg o'r swydd
An exciting opportunity has arisen to join Trust Headquarters, working as an Executive Support Officer in the Executive Assistant Administration Team.
The successful candidate will have excellent communication skills, experience of organising and supporting meetings, diary management experience, excellent minute taking and IT skills, NVQ Business Admin Level 3, or equivalent, and be committed to team working - see person specification for further details.
A key part of the role will be to provide personal assistant support to the Executive Director of Strategy and Partnerships together with secretarial support for assigned meetings, working closely with the relevant Executive Personal Assistant. Producing good quality minutes is a key part of the role, along with organising meetings, managing diaries, and other administrative support duties.
Prif ddyletswyddau'r swydd
· Provide secretarial support for meetings, drafting agendas, minute taking, and undertaking effective scheduling and forward planning.
· Provide personal assistant support, with supervision, to the Director of Strategy and Partnerships.
· Use initiative to prioritise own workload and ensure deadlines are met, exercising discretion as to the degree of urgency, importance and confidentiality required, seeking advice as necessary, against a background of exposure to frequent interruptions to routine.
· Undertake administrative and organisational duties, working collaboratively to provide support across the team at peak periods.
· Ensure telephone calls into the Executive Support Office are answered in the absence or unavailability of relevant colleagues, taking prompt action on responses as necessary.
· Act as first point of contact for visitors and stakeholders attending Trust Headquarters, dealing with enquiries or issues in a professional, courteous and diplomatic manner.
· Provide cover for colleagues.
· Provide assistance to Executive Directors who visit or call into the office with queries in the absence of their Executive PA or 'buddy' PA.
Gweithio i'n sefydliad
Join us at The Shrewsbury and Telford Hospital NHS Trust, where our passion for excellence drives everything we do.
We're on a mission to provide high quality, safe care to our patients, in an environment our incredible staff are proud to work in.
Our vision, 'To provide excellent care for the communities we serve,' is not just a statement; it's a promise we live by every day. Guided by our core Values - Partnering, Ambitious, Caring, and Trusted - we're determined to make a real difference in the lives of those who matter most: our patients and their families.
If you're ready to be part of a team that's dedicated to continuous improvement, come join us and let's make a difference together!
Swydd ddisgrifiad a phrif gyfrifoldebau manwl
For full duties and responsibilities please refer to the attached document entitled Job Description.
Manyleb y person
Experience and Knowledge
Meini prawf hanfodol
- Experience of taking and producing high quality minutes of meetings.
- Excellent skills in Microsoft Outlook, Word, PowerPoint, Excel, and other software packages as required.
- Diary management and secretarial experience
- Experience of providing general admin support in a busy environment, as part of a team
Qualifications
Meini prawf hanfodol
- NVQ Business Admin Level 3 or equivalent
- Good standard of general education, including GCSE English and Maths Grade 9-4 or equivalent
Meini prawf dymunol
- Secretarial and typing qualification
Dogfennau i'w lawrlwytho
Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol
- Enw
- Julie Wright
- Teitl y swydd
- Executive Support Team Supervisor
- Cyfeiriad ebost
- [email protected]
- Rhif ffôn
- 01743 261000
- Gwybodaeth i gefnogi eich cais
extn 2737
Os ydych yn cael problemau'n gwneud cais, cysylltwch â
- Cyfeiriad
-
The Shrewsbury and Telford Hospital NHS Trust
Shrewsbury Business Park
1 Douglas Court
Shrewsbury
Shropshire
SY2 6LG
- Rhif ffôn
- 01743 492402
Rhestr swyddi gyda The Shrewsbury and Telford Hospital NHS Trust yn Gwasanaethau gweinyddol neu bob sector