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Job summary

Main area
Administration
Grade
NHS AfC: Band 4
Contract
Permanent
Hours
  • Full time
  • Part time
  • Job share
37.5 hours per week (part time hours/job share will be considered)
Job ref
223-HLM-535
Employer
The Shrewsbury and Telford Hospital NHS Trust
Employer type
NHS
Site
The Princess Royal Hospital
Town
Telford
Salary
£26,530 - £29,114 per annum/pro rata
Salary period
Yearly
Closing
Today at 23:59

Employer heading

The Shrewsbury and Telford Hospital NHS Trust logo

Higher Level Medical Secretary

NHS AfC: Band 4

Job overview

Following  the resignation of the current post holder we have a post for the right candidate to join the Women & Children's Medical Secretarial team.

This is an exciting time to join us as we are looking at new ways of working within the Team.

We are looking to recruit a self-motivated well organised Medical Secretaries who enjoys working in a busy but friendly working environment.

This role would ideally be suited to someone who has secretarial experience, and whilst not essential, an NHS background would be advantageous.

The successful applicants will have excellent communication skills, good interpersonal skills and effective time management together with strong IT skills, including audio typing. 

The use of Office and Outlook is essential, previous experience of CareFlow would be beneficial. 

Main duties of the job

  • Manage multiple tasks ensuring that deadlines are met.
  • Prioritise and organise own workload; making decisions and initiating action where necessary, ensuring the smooth running of the office
  • Ensure that the results of tests and investigations for patients are received; shown to medical staff and all relevant ongoing arrangements/investigations are carried out.
  • Using own initiative ensure that results which require immediate action are presented to the Multi-Disciplinary Team in a timely manner and clinical responses are completed.
  • Arrange and service meetings/lectures/conferences as requested; taking and transcribing minutes and any follow-up actions as requested.
  • Using the in-house patient data tracking system locate, retrieve and deliver medical records/x-rays/investigation results.
  • Ensure that all patient case notes passing through the office are booked in and out appropriately.
  • Ensure malignancies are notified to the relevant Cancer Registry following clinical approval.

Working for our organisation

The successful applicant will be working alongside a team of Obstetric, Gynaecology, Colposcopy  and Paediatric Medical Secretaries within the Women and Children’s Centre.  You will be supporting a number of Consultants and Nurse Specialists in various specialities which will provide a variety of interesting work.

Detailed job description and main responsibilities

For full duties and responsibilities please refer to the attached document entitled Job Description.

Person specification

Education / Training

Essential criteria
  • 4 GCSE'S grades 9-4 or equivalent
  • RSA stage 3 typewriting, word processing or A-C
  • Knowledge of Microsoft Office packages eg Powerpoint, Word, Excel and other I.T skills
Desirable criteria
  • Ampsar
  • ECDL
  • NVQ 3 Business Admin

Experience

Essential criteria
  • Experience in Audio typing
  • Secretarial procedures
  • Knowledge of software programs
  • Significant secretarial experience
  • Medical terminology
  • Customer care experience
Desirable criteria
  • Medical Secretarial / PA
  • Experience of compiling rotas
  • Knowledge of PAS systems

Employer certification / accreditation badges

Apprenticeships logoPositive about disabled peopleAge positiveDefence Employer Recognition Scheme (ERS) - SilverMindful employer.  Being positive about mental health.Pregnancy Loss PledgeDisability confident employer

Documents to download

Apply online now

Further details / informal visits contact

Name
Louise Clayton
Job title
Assistant Operations Manager
Email address
[email protected]
Telephone number
01952 641222
Additional information

EXT 4350

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