Job summary
- Main area
- Buyer
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 342-CS177-1124
- Employer
- Avon and Wiltshire Mental Health Partnership NHS Trust
- Employer type
- NHS
- Site
- Calne/Bath
- Town
- Calne/Bath
- Salary
- £26,530 - £29,114 per annum
- Salary period
- Yearly
- Closing
- 04/12/2024 23:59
Employer heading
Band 4 Buyer - Calne
Band 4
Job overview
We are looking for a new Buyer to join our Procurement Team and support the function with all elements of delivering the Goods and Services
required to support a Mental Health Trust.
Each Buyer within the team has their own areas of responsibility and specialism and this role is no different, therefore we are looking for someone with exceptional administration skills, an eye for detail, a great can do attitude and willingness to learn.
The successful candidate will be a critical member of the team and be able to work within a busy corporate office and have the skills and
abilities to manage their own workloads.
The team are based across two sites so this role will be required to travel
between offices when required. The team are currently working from home and meeting on a regular basis across the Trust's geography. Applicants should be aware that this may be subject to change.
For further information contact [email protected]
Please note that any interviews will be conducted remotely.
Main duties of the job
Main duties will include, but are not exhaustive to:
Maintaining and keeping all information and records up to date, ensuring customers can easily identify goods and service requirements, and that
internal records are complete.
Providing customers with information to make informed best practice decisions and supporting them through systems and processes.
To source and negotiate on best prices for items and services required.
To have the ability to deal tactfully with customers in stressful or urgent situations.
Working for our organisation
We are AWP (Avon and Wiltshire Mental Health Partnership NHS Trust) a diverse organisation with over 5,000 dedicated staff providing inpatient
and community-based mental health care.
We provide services from a range of locations to approximately 1.8 million people living in Bath and North East Somerset (B&NES), Bristol, North
Somerset, South Gloucestershire, Swindon and across the county of Wiltshire.
Our outstanding people promote mental health and wellbeing. The expertise and resources within AWP are dedicated to a person-centred
approach for those who use our services and for all employees. We recognise that happy and fulfilled employees give better care.
At AWP we actively encourage applicants from all backgrounds; we are particularly keen to encourage applications from people from Black, Asian and minority ethnic backgrounds, those with disabilities and from the LGBTQ+ community. We want people to bring their unique blend of experiences, backgrounds, perspectives and knowledge to AWP, as diversity makes us stronger
Detailed job description and main responsibilities
· To maintain and keep up to date all information with the procurement catalogue ensuring customers can easily identify goods and service requirements
· To be able to provide customers with information to make informed best practice decisions on sources of supply
· To source and negotiate on best prices for items and services required.
· To give advice to customers on items held by NHS Supplies Chain, when required, also informing customers on code changes on items they have ordered, on old or obsolete items.
· To deal with all customer queries relating to all orders, – incorrect deliveries, return of items, mispicks etc. then communicating the relevant information back to the customer and be responsible for achieving solutions at all times.
· To have the ability to deal tactfully with customers in stressful or urgent situations.
· To keep the Manager informed of any problems which may require action.
· To be fully conversant with Trust Standing Orders, Trust Standing Financial Instructions, to ensure all purchases comply with the relevant guidance, and correct authorisation is sought and recorded.
· Identify and achieve savings in accordance with organisational and personal objectives and highlight opportunities for best value for money.
· To provide best value procurement advice at all times e.g. Best suppliers to approach for quotations, national contracts that can be accessed to assist in decision making etc.
· To maintain and update the procurement library.
· To support and maintain any Service Level Agreements as allocated within work portfolio
· Collation, dissemination and summarisation of data from the Trusts computer system to provide pertinent information, in report or spreadsheet form.
· To be fully conversant with all computer systems (NHS Logistics on-line, Business World ), including the use of e-mail as the main vehicles for communicating with customers.
· General duties within the scope of the post.
Person specification
Essential/Desirable
Essential criteria
- Minimum of GCSE's (including Maths and English) or equivalent
- Good communication skills
- Good IT skills
- Ability to use own initiative
- Access to car or other means of transport to be able to travel across AWP footprint
Desirable criteria
- Relevant experience of administrative processes carried out in an office/procurement environment
- Knowledge of procurement and financial IT systems
Employer certification / accreditation badges
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Documents to download
Further details / informal visits contact
- Name
- Pippa Mainwaring
- Job title
- Procurement Team Leader
- Email address
- [email protected]
- Telephone number
- 01225 258563
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