Job vacancy: Departmental Secretary (Histopathology), Sheffield Teaching Hospitals NHS Foundation Trust, Chesterfield

Job summary

Main area: Histopathology
Grade: NHS AfC: Band 3
Contract: Permanent
Hours: Part time - 16 hours per week
Job ref: 190-0223-DIR

Employer: Sheffield Teaching Hospitals NHS Foundation Trust
Employer type: NHS
Site: Chesterfield Royal Hospital
Town: Chesterfield
Salary: £24,071 - £25,674 pa/pro rata for part time staff
Salary period: Yearly
Closing: 06/05/2025 23:59
Interview date: 19/05/2025

Departmental Secretary (Histopathology)

NHS AfC: Band 3

We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.

Detailed job description and main responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Person specification

Education and Qualifications

Essential criteria

GCSE (or equivalent) in English and Maths at grade C/4 or above or equivalent
NVQ level 3 in Business administration or equivalent qualification or experience

Desirable criteria

ECDL or evidence of short courses in all core Microsoft Office Applications (Outlook, Word, PowerPoint, Excel)

Experience

Essential criteria

Relevant experience of secretarial/ clerical/administration duties
Experience of meeting objectives and deadlines in a fast-paced environment
Experience of producing documents to a high standard of presentation with good accuracy
Experience of working in a confidential environment

Desirable criteria

Experience with NHS/Healthcare software systems
Audio typing experience
Experience working as a Medical Secretary/admin role in healthcare setting

Skills and Knowledge

Essential criteria

Working knowledge of Microsoft Office package (word, excel, access etc)
Effective Communication skills, written and oral
Able to work in a methodical & analytical manner. Prioritise work, meet deadlines & utilise good organisational skills
Ability to build relationships, work under pressure, and contribute to a high-quality service
Commitment to role

Values and Behaviours (PROUD)

Essential criteria

Patients first - Understanding of how laboratory services are part of the patient pathway and impact on patient care
Respectful – Developed interpersonal skills and ability to communicate at all levels
Ownership – Understand the need to accept responsibility for own actions and ensure accuracy and attention to detail
Unity – Ability to work as part of a team
Delivery – Ability to work within defined timescales

Candidates are advised to read the attached guidance on using AI technology. When you complete your application, you are required to declare that the information in your application form is true and complete. The personal statement is exactly that; personal.

When selecting to apply via NHS Jobs, you will be redirected to our preferred recruitment system called Trac. You will be asked to create and submit your application via the Trac recruitment system.

You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. All communications should be sent via your Trac system account.

If you are offered employment at Sheffield Teaching Hospitals your information will be transferred from the Trac recruitment system into the national NHS Electronic Staff Records system. In addition, in submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed.

Please note, all communication regarding your application will be made via email sent via the Trac recruitment system, please ensure you check your junk/spam folders as emails are sometimes filtered there.

The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community. Should you require any assistance in applying for the position please contact the General or Medical Human Resources Departments on the number identified on the NHS Jobs page for the organisation.

Job Share applicants are welcome for all full time posts unless indicated but cannot be guaranteed. In addition for Fixed Term Contracts, internal secondments may be considered, please seek the approval of your current line manager before applying for the position.

All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken.

For more information about our organisation and the opportunities available, please visit our website and follow us on Twitter and Facebook.