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Job overview

The Endoscopy Notes Clerk team provide a comprehensive clerical support to the Endoscopy Unit's administrative team.

We collate and prepare notes for approximately 81 endoscopy lists per week across sites.

We also help with any additional administration support as and when required.

Main duties of the job

The post holder will ensure accurate data recording using the Patient Administration System (PAS) and other systems; 

All aspects of the work must be carried out in accordance with Trust policies and procedures in respect of maintaining patient confidentiality whilst upholding the Trusts WE CARE values.

To provide an efficient Endoscopy records service maintaining a high level of accuracy and confidentiality at all times. 

To ensure the efficient storage, use and provision of medical records to support patient care.

To maintain excellent communication and customer service skills, be friendly and caring whilst maintaining a professional approach. 

Produce daily clinic lists using the patient administration system.

Verify and amend any incorrect patient details.

Extract required case notes from Medical records file and locate those currently outside of the department using the electronic tracking system.

Ensure all notes are prepared and that the relevant paperwork is available for the clinicians at the time of the patient procedures.

Track all notes to appropriate destinations.

Generally assist with all clerical duties within Endoscopy as and when requested by management.

Working for our organisation

DBTH is one of Yorkshire’s leading acute trusts, serving a population of more than 440,000.  Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues.   

It is our goal to give those who join Team DBTH the tools and opportunities to grow their career, it’s our pledge to help you Develop, Belong and Thrive, Here.

As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.

We offer a range of benefits to support our people including:
•    Extensive range of learning opportunities
•    NHS Pension Scheme
•    Generous holiday entitlement in line with Terms & Conditions
•    Comprehensive health and wellbeing support 
•    NHS Car Lease schemes and a range of salary sacrifice scheme
•    Discounts on restaurants, getaways, shopping and finance through external providers.