Job summary
- Main area
- Human Resources
- Grade
- NHS AfC: Band 5
- Contract
- 12 months (Fixed Term)
- Hours
- Part time
- Flexible working
- Home or remote working
- Job ref
- 425-24-6411920
- Employer
- Sheffield Children's NHS Foundation Trust
- Employer type
- NHS
- Site
- Napier Street
- Town
- Sheffield
- Salary
- £28,407 - £34,581 per annum pro-rata
- Salary period
- Yearly
- Closing
- 29/07/2024 23:59
- Interview date
- 06/08/2024
Employer heading
Medical HR and Systems Advisor
NHS AfC: Band 5
Job overview
An exciting opportunity has arisen to join the Medical HR Team at Sheffield Children’s NHS Foundation Trust.
You will be a compassionate, accountable individual who treats all colleagues, patients and service users with respect and seeks to deliver excellence in their role. You will share the Trust values and be committed to equality, diversity and inclusion.
A key member of the Medical HR Team, you will provide advice and support to Medical colleagues around pay, systems and data quality across the Trust.
Ideally, you will have experience working in a Medical HR or a systems team but the key will be your ability to balance competing demands, working with systems and service improvement, and remain calm under pressure.
If you have a real sense of customer service and you are solution focused, this post may just be for you. The role is varied, you will be working with a range of people and teams across the Trust, keeping the Trust’s values at the heart of everything you do.
Main duties of the job
Oversee payroll processes for medical colleagues, collaborating with the Medical Business Partner on projects such as reviewing consultant pay discrepancies and implementing new pay deals.
Work with recruitment teams, Care Groups, and the finance department to maintain accurate medical workforce records and financial data.
Produce reports and analyse data to identify and rectify any inaccuracies in job planning information. This includes liaison with the Medical HR team and colleagues within Care Group management teams.
Investigate queries relating to pay inaccuracy, working with payroll and interrogating workforce systems to find an explanation for the error and resolution.
Coordinate with colleagues to facilitate the smooth transition of data from different sources into workforce systems, while ensuring data quality and accuracy.
Take the lead on projects to improve data quality within workforce systems, ensuring implementation of necessary changes.
Develop standardised operating procedures (SOPs) and user guides for pay related workforce systems to ensure consistency in processes.
Supervise Medical HR administrators to ensure efficient operation and adherence to protocols.
Collaborate with the System & Workforce Information Manager to improve HR processes.
Provide training and support to colleagues on the use of workforce systems and adherence to payroll procedures.
Working for our organisation
At Sheffield Children’s, our purpose is clear: to provide healthier futures for children and young people. Our three strategic aims are:
1. Outstanding Patient Care
2. Brilliant Place to work
3. Leaders in Children’s Health
We work successfully with local, regional, and national partners to provide physical and mental healthcare across acute and community settings. Many of our clinicians are amongst the best in their field, recognised nationally and internationally for their expertise.
As well as having enormous pride in what we do, we are a friendly, welcoming, and motivated NHS Trust who are guided by our CARE values: Compassion, Accountability, Respect, and Excellence. Our nearly 4000 colleagues live these values, ensuring kind and compassionate care that makes patients and their families feel safe and at home.
As we approach our 150th anniversary in 2026, we remain committed to enhancing our reputation in children’s health leadership, improving the experiences of both patient and colleagues, and focusing on our communities and population health
Detailed job description and main responsibilities
For further information about the job and main responsibilities please refer to the attached Job description.
Please note Interview Date - Tuesday 6th August 2024
Inclusive Recruitment & Selection
We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change.
We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: [email protected]
We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Children’s being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at
Trust Values
The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values:
· Compassion – leading by kindness and showing empathy, understanding and respect
· Accountability – striving to do the right thing and owning responsibility
· Respect – value differences, tackling inequality and fostering a culture of inclusion
· Excellence – delivering a high-quality standard of care
Person specification
Qualifications and Training
Essential criteria
- • Educated to degree level or an equivalent level of experience
- • Evidence of continuing professional development (training courses)
Experience
Essential criteria
- • Experience of working in a customer service role
- • Experience of working with different stakeholders including senior management
Desirable criteria
- • Familiarisation of various workforce systems (ESR, Expenses, Payroll)
Knowledge and Skills
Essential criteria
- • Ability to explain complicated information down to a variety of different people
- • Experience using various digital systems
- • Experience with precise administration ensuring consistency and data accuracy
- • Ability to identify process issues and provide and implement consistent and sustainable solutions
Personal Attributes
Essential criteria
- • Customer service experience
- • Ability to deal with a variety of stakeholders on complex and sensitive pay issues
- • Experience dealing with confidential information with tact and compassion
Employer certification / accreditation badges
Applicant requirements
The postholder will have regular contact with vulnerable people and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Sharon Fernandes-Kore
- Job title
- Medical HR Business Partner
- Email address
- [email protected]
- Telephone number
- 0114 2717207
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