Job summary
- Main area
- Acute
- Grade
- NHS AfC: Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (Working hours are between 8am and 6pm)
- Job ref
- 457-24-6444484
- Employer
- Sheffield Health & Social Care NHS Foundation Trust
- Employer type
- NHS
- Site
- 722
- Town
- Sheffield
- Salary
- £25,147 - £27,596 pa
- Salary period
- Yearly
- Closing
- 30/07/2024 23:59
- Interview date
- 15/08/2024
Employer heading
Team Administrator
NHS AfC: Band 4
About us
At Sheffield Health and Social Care NHS Foundation Trust we provide a range of mental health, learning disability, substance misuse, primary care and other specialist services designed around the needs of people in our city.
We have a dedicated and skilful team of people caring in Sheffield, which you could become a part of.
Our values are at the heart of everything we do. These are: working together for our service users, respect and kindness, everyone counts, commitment to quality, improving lives.
Job overview
This is an exciting opportunity to join a world-class primary care service that focuses on developing a community based support service for people with severe mental illness
The role of Team Administrator/Admin Co-ordinator will be responsible for the provision of a high quality and dedicated administration service to the Primary and Community Mental Health leadership team and their functions.
A key requirement of the job is to help the Primary and Community Mental Health Leadership Team to organise workload within the Service and co-ordinate activities to ensure that an efficient service is provided. The post holder will be expected to monitor and assess workload amongst the team, including being able to identify and step-in to fill gaps, to ensure continuity of services. It is essential that the post holder is able to exercise initiative suitable to the role and is fully supportive to other colleagues in the administrative team.
You will to work autonomously within professional/voluntary sector colleagues. You will work to the services’ policies and procedures which is delivered in partnership with Primary Care Sheffield and Sheffield Mind.
Click Here for more context of the service and relationships.
Main duties of the job
You will be a positive, well organised, and motivated individual and will provide comprehensive administration and secretarial support to the Primary and Community Mental Health Team. The role of Team Administrator/Admin Co-ordinator will be responsible for the provision of a high quality and dedicated administration service to the Primary and Community Mental Health Leadership Team and their functions.
A key requirement of the job is to help the Primary and Community Mental Health leadership team to organise workload within the Service and co-ordinate activities to ensure that an efficient service is provided. The post holder will be expected to monitor and assess workload amongst the team, including being able to identify and step-in to fill gaps, to ensure continuity of services. It is essential that the post holder is able to exercise initiative suitable to the role and is fully supportive to other colleagues in the administrative team.
You must be able to organise your own workload, prioritise your work effectively and have the ability to work on your own initiative, as well as an awareness of issues in relation to confidentiality. It is essential that you have excellent communication, organisational skills and be able to converse with a wide range of professionals at all levels. You should be flexible, adaptable and willing to work as part of a team in order to meet the changing needs of the service.
Working for our organisation
Sheffield Health and Social Care NHS Foundation Trust is a major employer and provider of services. Our Service Users, Carers and Staff are central, and our Values are important, to the delivery of high-quality care. We actively seek out individuals who share these values:
- Working together for service users
- Respect and kindness
- Everyone counts
- Commitment to quality
- Improving lives
|
We are passionate about providing the very best care to the people we support, and we're looking for amazing people who share this passion to join us. What is it that makes our Trust such a special place to work? Well, it's all about the people. Our staff, service users, carers and families all come from such diverse backgrounds and all have expertise and stories to share. It’s important that you feel supported in your role, that the people who you work with are as passionate as you are and that your health and wellbeing is taken care of If you're interested in developing your career, you'll have access to a range of training and education opportunities, including apprenticeships, work experience and placements, as well as the chance to get involved in research. We are all very proud of the difference we make to people's lives each and every day and if that's something that you'd like to be part of we'd love to have you with us. |
Detailed job description and main responsibilities
You will be a positive, well organised, and motivated individual and will provide comprehensive administration and secretarial support to the Primary and Community Mental Health Team. The role of Team Administrator/Admin Co-ordinator will be responsible for the provision of a high quality and dedicated administration service to the Primary and Community Mental Health Leadership Team and their functions.
A key requirement of the job is to help the Primary and Community Mental Health leadership team to organise workload within the Service and co-ordinate activities to ensure that an efficient service is provided. The post holder will be expected to monitor and assess workload amongst the team, including being able to identify and step-in to fill gaps, to ensure continuity of services. It is essential that the post holder is able to exercise initiative suitable to the role and is fully supportive to other colleagues in the administrative team.
You must be able to organise your own workload, prioritise your work effectively and have the ability to work on your own initiative, as well as an awareness of issues in relation to confidentiality. It is essential that you have excellent communication, organisational skills and be able to converse with a wide range of professionals at all levels. You should be flexible, adaptable and willing to work as part of a team in order to meet the changing needs of the service.
Person specification
Training and Qualifications
Essential criteria
- • BTEC or NVQ Level 3 in Business Admin or equivalent level of experience.
- • Good standard of education at GCSE level or higher
- • RSA 3 Word Processing/Typewriting or equivalent.
Desirable criteria
- • Knowledge of SystmOne or other healthcare Patient Administration System (PAS).
- • European Computer Driving Licence.
Knowledge
Essential criteria
- • Wide range of admin skills, including minute taking.
- • Ability to prioritise and manage workload for self and a team
- • Ability to adapt to varying demands of the job role.
Desirable criteria
- • Ability to research/access information.
- • Ability to produce correspondence and reports to a consistently high and accurate standard
- • Ability to work flexibly with colleagues to meet all the needs of the service.
Experience
Essential criteria
- • Previous administrative experience gained in a similar role.
- • Experience of managing and maintaining office systems
- • Experience of working with a range of software, including the standard Microsoft Office suite
Desirable criteria
- • Experience of working in an NHS/healthcare environment.
- • Previous experience of working with diverse and vulnerable populations.
- • Experience of line managing/supervising other staff
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Janet Suggitt
- Job title
- Clinical Admin Lead
- Email address
- [email protected]
- Telephone number
- 01142264445
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