Job summary
- Main area
- Administration
- Grade
- NHS AfC: Band 4
- Contract
- 12 months (Fixed Term/Secondment Maternity cover)
- Hours
- Full time - 37.5 hours per week
- Job ref
- 190-0050-DIR
- Employer
- Sheffield Teaching Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Royal Hallamshire Hospital
- Town
- Sheffield
- Salary
- £26,530 - £29,114 pa/pro rata for part time staff
- Salary period
- Yearly
- Closing
- 06/04/2025 23:59
- Interview date
- 17/04/2025
Employer heading
MDT Coordinator/Tracker
NHS AfC: Band 4
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.
Job overview
An exciting opportunity has arisen for a pro- active and dedicated individual to apply for the role of MDT Coordinator within Surgical Services. The successful candidate will be based at the Royal Hallamshire Hospital.
Do you have excellent administration skills, a good eye for detail and the tenacity to go the extra mile? If you do, then this could be the position for you.
The post holder will work as part of a multi disciplinary team and will provide expertise in the proactive coordination of cancer MDT meetings and tracking patients on cancer pathways.
They will need to be able to work as part of a multi-disciplinary team, as well as demonstrating the ability to work independently as required. Being able to communicate effectively demonstrating excellent interpersonal skills with a wide range of departments, teams and agencies is essential. You must also have organisational skills and be able to meet deadlines.
In addition the successful candidate will need to work flexibly to meet the demands of the service and have a high level of professionalism and integrity.
Main duties of the job
- Working closely alongside the clinical teams the MDT coordinator will help identify patients who are required for discussion at the weekly MDT meeting.
- The MDT coordinator is responsible for collating the necessary information for each patient to be presented and discussed on the agenda.
- The post holder will be the point of contact for all administrative issues relating to the patients pathway of care. Working alongside consultants and other disciplines of staff.
Working for our organisation
You will be working for an organisation which values and respects all its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Sheffield Teaching Hospitals NHS Foundation Trust is one of the UK’s busiest and most successful NHS foundation trusts. We provide a full range of local hospital and community services for people in Sheffield, as well as specialist care for patients from further afield. The Trust comprises five of Yorkshire’s best known teaching hospitals including the Royal Hallamshire Hospital, the Northern General Hospital and Weston Park Cancer Hospital.
We strive to promote a culture of continuous quality improvement and encourage our staff to innovate and adopt ‘best practice’ in order to deliver the highest standard of care to our patients. The Northern General Hospital is the home of the City’s Accident and Emergency department which is also now one of three adult Major Trauma Centres for the Yorkshire and Humber region.
Detailed job description and main responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
This vacancy is advertised on a fixed term contract basis for a period of a maximum of twelve months (until July 2026) due to maternity leave of the substantive post holder. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts and statutory maternity provisions.
Please also note any secondment must first be agreed with your current line manager.
Person specification
Qualifications
Essential criteria
- NVQ III / equivalent qualification or relevant level of experience in Office Administration or IT / Information Management Systems
- English & Maths GCSE Grade C/4 or O level or equivalent experience/ qualifications
Desirable criteria
- ECDL or equivalent qualification/experience
Experience
Essential criteria
- Relevant clinical directorate experience within the NHS or related healthcare experience
- Experience of dealing with non-routine patient pathways and problem solving to expedite barriers to timely treatment
- Relevant experience working in a multidisciplinary environment
- Office procedures – filing, keyboard skills – ability to type
- Previous office experience
- Experience / ability to work to deadlines
- Working knowledge of Lorenzo/ICE/NHS NET or similar systems
Desirable criteria
- Previous MDT experience
- Previous Medical Records experience
- Touch typist
- Audit experience
- Working knowledge / experience of Infoflex
- Use of work processing packages
Further Training
Essential criteria
- Experience of good organisational skills, prioritisation, and communication skills
- Experience of being able to work as part of a team, whilst being able to work independently.
- Working knowledge of Microsoft Office
- Understanding of the role of a cancer MDT and MDT Facilitator
Desirable criteria
- The knowledge or recording, retrieving and collecting patient information within the NHS
- Evidence of participating in audits
- Working understanding of current and future cancer waiting time targets
Special skills/Aptitudes
Essential criteria
- Demonstrate a clear understanding for the need to maintain patient confidentiality and be aware of information governance
- Experience of data management and processing
- Evidence of being able to work in a methodical & analytical manner
- Proven assertiveness / negotiation skills
- Excellent interpersonal skills and experience of dealing with senior clinical and managerial staff
- Ability to ask for help and guidance
Desirable criteria
- Experience of dealing with a variety of disciplines
- Experience of report writing
Other Factors
Essential criteria
- Good approach to stressful situations
Desirable criteria
- A “can do” mentality
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Megan Hillman
- Job title
- Outpatient Manager
- Email address
- [email protected]
- Telephone number
- 0114 2714592
- Additional information
Becky Travis
Deputy Operations Director
Email:[email protected]
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