Swydd wag: Medical Secretary, Sheffield Teaching Hospitals NHS Foundation Trust, Sheffield

Crynodeb o'r swydd

Prif leoliad: Medical Secretary
Gradd: NHS AfC: Band 4
Contract: Parhaol
Oriau: Llawnamser - 37.5 awr yr wythnos (Monday - Friday)
Cyfeirnod y swydd: 190-7999-DIR

Cyflogwr: Sheffield Teaching Hospitals NHS Foundation Trust
Math o gyflogwr: NHS
Gwefan: Royal Hallamshire Hospital
Tref: Sheffield
Cyflog: £25,147 - £27,596 pa pro rata for part time staff
Cyfnod cyflog: Yn flynyddol
Yn cau: 04/08/2024 23:59
Dyddiad y cyfweliad: 12/08/2024

Medical Secretary

NHS AfC: Band 4

We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.

Swydd ddisgrifiad a phrif gyfrifoldebau manwl

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Manyleb y person

Qualifications

Meini prawf hanfodol

5 GCSEs Grade C/4 or above including English and Maths or equivalent experience
2 “A” levels or NVQ level 3 in a relevant subject or equivalent experience
Experience of Microsoft Office Packages or appropriate IT qualifications
Medical word processing qualification

Meini prawf dymunol

Experience of further academic study
Evidence of further study in customer care

Experience

Meini prawf hanfodol

Previous Medical Secretarial experience or equivalent demonstrable experience in a senior administrative type role
Previous experience organising meetings/events and taking minutes
Previous daily use of digital dictation software.
Previous experience working in an NHS environment.
Use of medical terminology

Meini prawf dymunol

Coordinating and managing waiting lists

Further training

Meini prawf hanfodol

Experience of using an electronic patient record or similar hospital system.
Knowledge of National 18 Week RTT Targets.
Excellent knowledge of Microsoft Office Packages (Particularly Word and Excel)
To actively undertake appraisals and job specific mandatory training as required

Meini prawf dymunol

Knowledge of National Cancer Waiting Time Targets
Experience of using Infoflex
Experience of ICE reporting

Special Skills and Aptitudes

Meini prawf hanfodol

Exceptional communication skills both verbal and written
Ability to communicate with people at all levels of understanding and seniority.
Advanced organisational skills with the ability to organise and prioritise work loads
Advanced IT skills, including ability to accurately manage electronic filing systems
Excellent problem solving skills.
Efficient and effective approach to working practices incorporating Trust PROUD values
Excellent use initiative and ability to work to tight deadlines

Meini prawf dymunol

Ability to present complex data in an understandable format (e.g. use of graphs, charts)
Negotiation and persuasion skills.

Other Factors

Meini prawf hanfodol

Must demonstrate a clear understanding of confidentiality
Empathetic but assertive when required.
Ability to work well within a team as well as independently and be flexible in working practices
Committed to personal training and development
Committed to patient centred services
Committed to equal opportunities

When selecting to apply via NHS Jobs, you will be redirected to our preferred recruitment system called Trac. You will be asked to create and submit your application via the Trac recruitment system.

You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. All communications should be sent via your Trac system account.

If you are offered employment at Sheffield Teaching Hospitals your information will be transferred from the Trac recruitment system into the national NHS Electronic Staff Records system. In addition, in submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed.

Please note, all communication regarding your application will be made via email sent via the Trac recruitment system, please ensure you check your junk/spam folders as emails are sometimes filtered there.

The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community. Should you require any assistance in applying for the position please contact the General or Medical Human Resources Departments on the number identified on the NHS Jobs page for the organisation.

Job Share applicants are welcome for all full time posts unless indicated but cannot be guaranteed. In addition for Fixed Term Contracts, internal secondments may be considered, please seek the approval of your current line manager before applying for the position.

All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken.

For more information about our organisation and the opportunities available, please visit our website and follow us on Twitter and Facebook.