Job summary
- Main area
- Ophthalmology
- Grade
- NHS AfC: Band 2
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 190-0064-GAC
- Employer
- Sheffield Teaching Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Royal Hallamshire Hospital
- Town
- Sheffield
- Salary
- £23,615 pa/pro rata for part time staff
- Salary period
- Yearly
- Closing
- 06/04/2025 23:59
- Interview date
- 15/04/2025
Employer heading

Administrative Officer
NHS AfC: Band 2
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.
Job overview
Our administration staff are the engine that keep our hospitals and services running smoothly and provide excellent business support to our staff and patients. If you’re passionate about making a difference, have solid IT and organisational skills and an eye for detail, one of our admin roles could be the job for you.
Whether you are great at customer service and enjoy welcoming and helping people, love delving into detail to see a task through independently or thrive off working in a team to help deliver projects and services, we have variety of roles to suit your skills.
Main duties of the job
As an Administration Officer within the Ophthalmology department you will be preparing medical records ahead of patient appointments, ensuring referrals and relevant documentation are available for clinical review, and updating post-appointment information to ensure patient outcomes are correctly registered with the appropriate pathways in place.
You will need effective IT and communication skills, be highly organised and have attention to detail, and confident working both independently and alongside others colleagues in a busy environment.
Working for our organisation
At Sheffield Teaching Hospitals, we respect and value all of our staff, and the patients and communities we serve. We are a leader in the NHS and research sectors and provide excellent staff benefits, including pay, annual leave, pensions, staff discounts, and subsidised childcare.
We are also committed to professional development our staff. If you are successful in your application for this job role, you will be offered the opportunity to start on a Level 3 Business Administrator Apprenticeship. Completing the apprenticeship offers a gateway to further career opportunities and senior roles with us.
Detailed job description and main responsibilities
Please see attached job description and person specification for a detailed description of this roles main responsibilities.
Person specification
Qualification
Essential criteria
- GCSE at Grade C in English and Maths (or equivalent qualifications) or equivalent experience
Desirable criteria
- NVQ Level II in Business Administration / Customer Service / IT
Experience
Essential criteria
- Experience of working within an office environment
- Experience of working in a public facing role
Desirable criteria
- Relevant experience within the NHS
Special Abilities
Essential criteria
- Knowledge of / experience of using information and/or customer service systems.
- Working knowledge of Microsoft Office packages including Outlook, Excel and Word.
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Julie Josephs
- Job title
- Senior Clerical Officer
- Email address
- [email protected]
- Telephone number
- 0114 2711824
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