Job summary
- Main area
- Procurement
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 190-8529-DIR
- Employer
- Sheffield Teaching Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Northern General Hospital
- Town
- Sheffield
- Salary
- £24,071 - £25,674 pa/pro rata for part time staff
- Salary period
- Yearly
- Closing
- 01/12/2024 23:59
- Interview date
- 09/12/2024
Employer heading
Procurement Systems Administrator
NHS AfC: Band 3
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.
Job overview
An excellent opportunity has become available in the procurement department for a hardworking and dedicated Procurement Systems Administrator at Sheffield Teaching Hospitals (STH).
The trust requirement to analyse and assimilate data has grown in recent years and the need for additional support has become more evident. We have an ambitious programme of improvement which will focus the need for new systems to increase internal productive efficiencies. This will in turn deliver significant improvements to front line services in all areas of the trust.
Main duties of the job
To assist in maintaining the timely and effective functioning of Procurement related IT systems, underpinning the Trust’s business operations.
To provide support and assistance to service users of Procurement related IT systems by providing advice, support, incidence resolution and/or training solutions or invoking incident escalation actions as relevant.
To support the production of timely system reports which support business operations and ensure effective and relevant distribution.
To develop and maintain catalogues to support commercial performance and regulatory compliance.
To support the analysis of expenditure data and identify areas of opportunity which may result in cash releasing savings.
To provide supplementary support to the Procurement Analyst (PA) in analysing Procurement activity.
Working for our organisation
The Procurement department provides procurement and supply chain services to both Sheffield Teaching Hospitals (STH) and the Sheffield Children's Hospital (SCH).
The department’s procurement team take responsibility for developing strategies to meet the procurement needs of individual directorates and the Trust as a whole, and for delivering measurable savings from revenue expenditure in line with the Trust’s formal Savings Plan.
An exciting opportunity has arisen for Procurement Systems Administrator to join the Procurement department; a role which will be pivotal in delivering substantial savings to the Trust
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Detailed job description and main responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person specification
Education and Qualifications
Essential criteria
- GCSE Maths & English grade 4/C or above or equivalent qualifications/ experience..
- NVQ 3, A-Levels or equivalent standard, or equivalent experience.
Desirable criteria
- Degree in any subject (or equivalent).
Experience
Desirable criteria
- Experience of working in Purchasing / Sales / Purchase Ledger.
- Basic financial awareness.
Experience
Essential criteria
- Experience of using Microsoft Applications, specifically Excel.
- Experience of interpreting analytical data.
- Experience of maintaining a database.
- Experience of combining data from multiple sources and producing Analytical reporting.
- Experience of Systems Implementation and Administration.
- An understanding of the purchase to pay lifecycle.
Desirable criteria
- Experience of working in Procurement setting.
- Experience of eProcurement landscape.
Skills and Knowledge
Essential criteria
- Competent and confident in the use of IT packages, particularly Microsoft Windows – including Word, Excel, and Outlook
- Ability to work with figures and demonstrate numeracy.
Desirable criteria
- Experience of training staff.
Personal Qualities
Essential criteria
- Well-developed communication skills, verbal and written.
- Positive team player.
Skills and Knowledge
Essential criteria
- Understanding of the need for accurate information systems.
- Ability to validate/cleanse data and produce accurate statistical reports.
- Ability to organise and prioritise own workload and adapt to change.
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Simon Beal
- Job title
- Head of Efficiency & E-Procurement
- Email address
- [email protected]
- Telephone number
- 07920700796
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