Job summary
- Main area
- Administration
- Grade
- NHS AfC: Band 4
- Contract
- Fixed term: 9 months
- Hours
- Full time - 37.5 hours per week
- Job ref
- 877-CSU-6362663-A
- Employer
- NHS Midlands and Lancashire Commissioning Support Unit
- Employer type
- NHS
- Site
- Leicestershire - County Hall
- Town
- Glenfield
- Salary
- £25,147 - £27,596 pa
- Salary period
- Yearly
- Closing
- 05/07/2024 23:59
Employer heading
Procurement Support Officer
NHS AfC: Band 4
Job overview
MLCSU Procurement provide clinical and non-clinical procurement services to Customers within our geographic footprint. We have a team of 23 procurement professionals and successfully achieved CIPS Corporate Accreditation standard in 2023.
We are seeking a motivated and enthusiastic individual to assist in the delivery of procurement services.
Please note for any NHS candidates in substantive roles applying for fixed terms contract positions (both for internal and external applicants), these have to be agreed on a secondment basis. Prior to applying for the position, you must discuss with your current Line Manager and HOS to ask permission to be released on a secondment basis, should you be successful in your application.
Main duties of the job
The Procurement Officer will support the procurement team in the development of the procurement function and the delivery of contracting and procurement activities to customers and/or the CSU.
The role will be critical to delivering CSU organisational objectives and meeting customer requirements, including delivery of key performance indicators and developing processes to ensure customer satisfaction. Critical to this will be delivery and management of contracting and procurement activity.
To carry out delivery of procurement activity for customers and the CSU (e.g. support to ensure the effective recording of and reporting on contractual arrangements or delivery of transactional purchasing services).
ML is committed to our process of redeployment at risk members of our existing workforce to new roles. As such, all job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.
Working for our organisation
The NHS is the biggest employer in Europe. It’s a world-renowned institution and an exciting place to work, full of challenges and opportunities.
NHS Midlands and Lancashire Commissioning Support Unit (MLCSU) is one of the biggest and best-performing commissioning support units in the country, with among the highest levels of staff and customer satisfaction. We work together as a team of over 1,600 expert staff based across the Midlands and North West to make a difference – for our customers, patients and communities.
Offering a full range of professional services to hospital trusts, local authorities, integrated care systems (ICSs) and other public bodies\ across the country, our NHS values underpin everything we do.
In return, we provide a supportive environment in which to learn and develop, with the opportunity to further your skills and career within an exciting and evolving environment.
Joining our inclusive and innovative team comes with a range of benefits including flexible & agile working arrangements, pension scheme and generous annual leave allowance.
With our training schemes and support networks, you will be empowered to play a leading role in the future of healthcare, whatever your specialism or interest. And as a member of NHS staff you will receive plenty of discounts too.
Detailed job description and main responsibilities
Duties Include:
To provide a procurement support function to the procurement
To carry out other activities as required supporting the development of the Procurement function and the success of the CSU. To adopt a flexible and pro-active approach towards any Procurement team requirements.
Support the procurement team in the delivery of its procurement activities and functions to customers, including goods and services and/or contractual activity.
Carry out specific procurement activity g. managing procurement systems, raising purchase orders, managing communications, obtaining and managing quotations, preparing and managing reports, managing invoice queries etc.
Play a key role in the development of the procurement function.
To pursue procurement excellence by supporting the team in the implementation of efficient and effective contractual arrangements.
To work with CSU procurement systems such as e-procurement tools for the management of contract records and/or the purchase to pay system. To work with other procurement resources to enable the CSU to carry out its business.
Support customers to understand how to ensure that the purchase to pay process works seamlessly to deliver high quality goods and services procurement in line with Procurement regulations and the appropriate CSU SFIs.
Provide advice to customers on which suppliers to use to buy goods and services.
Provide support and guidance to customers on general, technical, goods and services and other procurement queries, and to resolve issues with other internal functions eg. finance.
Attend meetings on behalf of the team, carry out note taking and preparation of minutes.
Manage and maintain diaries to ensure the efficient planning of daily commitments.
To receive telephone calls and take action including taking messages or referring enquiries to the appropriate member of staff.
To maintain, monitor and review efficient and accurate manual and electronic filing systems.
To manage relationships with other purchasing professionals.
To identify and ensure that support functions are provided to enhance professional expertise and support the embedding of change management culture across the team.
Please Note
Where essential criteria is met, a preference for shortlisting and interview will be given to those people in scope of the current Organisational Change consultation. Once the shortlisting/ interviews have taken place for those in scope of the consultation, if any roles remain vacant, applications from outside of the current Organisational Change consultation will then be considered.
Person specification
Experience
Essential criteria
- Experience of working in a support role in a procurement function or general office environment
Skills, Knowledge & Competencies
Essential criteria
- Knowledge of administrative procedures, project management and information analysis
- IT skills to develop and create reports, documents and spread-sheets, and the ability to present reports to a high standard.
- Basic understanding of Public Sector and NHS Procurement Regulations.
Personal Qualities
Essential criteria
- Excellent communication skills (both written and verbal) and interpersonal skills and relationship building skills.
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Elaine Butler
- Job title
- Senior Procurement Officer
- Email address
- [email protected]
- Telephone number
- 01782 228099
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