Job summary
- Main area
- Administrator
- Grade
- Band 4
- Contract
- Secondment: 3 months
- Hours
- Full time - 37.5 hours per week
- Job ref
- 301-IT-24-6470100
- Employer
- Midlands Partnership University NHS Foundation Trust - Inclusion Services
- Employer type
- NHS
- Site
- Inclusion Thurrock
- Town
- Grays
- Salary
- £25,147 - £27,596 per annum, pro rata
- Salary period
- Yearly
- Closing
- 23/07/2024 09:00
Employer heading
*INTERNAL MPFT ONLY* Admin Coordinator
Band 4
Job overview
We currently have a 3-month secondment opportunity for an Admin Coordinator:
- To undertake general administrative duties across all teams, providing line management to Administrators and Receptionists.
- To oversee the day to day running of the team.
- To attend meetings and complete minutes and associated documentation. Provide training to administrators and receptionists.
- To complete administrative tasks associated with HR, finance and recruitment.
- To support the Admin Team Lead in implementing operational initiatives.
- Undertake any other duties considered reasonable and connected with the post.
Main duties of the job
Managerial
- Participating in recruitment.
- Managing absence.
- To support the Admin Team Lead in planning and organising for the efficient running of the service.
- To provide day to day guidance and mentoring to colleagues in the Admin Team to promote wellbeing.
- To complete annual Performance & Development Conversations and interim reviews.
- Promote and maintain links with other staff within the service to help co-ordinate the provision of an effective NHS Talking Therapies Service.
- Provide and document individual monthly Line Management and performance meetings with admin staff members.
Training and supervision
- To offer refresher training to administrators and induction for new members of the administration team.
- To offer mentoring to other Staff, trainees and volunteers.
- Provide appropriate line management supervision to administration staff.
Working for our organisation
Midlands Partnership University NHS Foundation Trust Inclusion service offers psychological and drug & alcohol services, in the community, and in prisons, and has contracts across the country.
As an organisation we serve a population of 1.5 million and currently employ around 9000 members of staff.
We have a wide range of exciting opportunities for people looking to work in a truly integrated NHS organisation. By joining MPFT you will become part of a team who are empowered and supported to deliver care in a way which is consistent with our values:
- Putting people at the heart of what we do
- Empowering people to improve care and wellbeing
- Delivering better health, better care in partnership
Please note, we may be required to close this vacancy early if we receive a high volume of applications
Detailed job description and main responsibilities
Professional
- To adhere to number of required line managed staff in line with team structure.
- To monitor the training/supervision needs of the post, maintain personal training and continue professional development.
- To liaise regularly and work together with GPs, other NHS professionals, and colleagues in Psychological Therapies to deliver the local service.
- Attend team and service meetings as required and collaborate with colleagues in achieving team and service objectives.
- To be aware of and comply with, the policies, procedures and service standards of the Trust.
- To participate in any other activities as agreed with the Admin Team Lead.
- Ensure that staff and client confidentiality is protected at all times and that all staff are Information Governance trained.
- Attend line management on a regular basis as agreed with the Admin Team Lead.
- Participate in individual performance review and respond to agreed objectives.
- Participate in service improvement by highlighting issues and assisting to implementing changes.
Person specification
Experience
Essential criteria
- Significant administrative experience including provision of administration support
- Experience of producing agendas, minutes and papers for meetings
- Ability to prioritise workload in order to meet conflicting deadlines
Knowledgge and Skills
Essential criteria
- Knowledge of administrative procedures and systems
- Effective written and verbal communication skills able to communicate assertively and professionally with colleagues, service users and other stakeholders
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Tina Stone
- Job title
- Admin Team Lead
- Email address
- [email protected]
- Telephone number
- 01375 898680
- Additional information
- If you would like to know more and find out whether joining our dedicated team is for you then please get in touch with Tina Stone as we would love to hear from you.**** We do not accept CVs. Applications will only be considered if made via the website.********This vacancy may close early if a sufficient number of applications are received.****
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