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Detailed job description and main responsibilities

• To advise on and promote project management best practice methodologies including PRINCE2 with project and programme teams 
• Advise and guide senior management of programme alignment and lead scoping of new programmes as required
• Advise on project and programme role and responsibilities including appropriate use of these within PMO framework and suggested role-holders
• Advise on where new projects and programmes are best supported within existing structures to project teams and programme steering groups
• Ensure that all projects are appropriately aligned to existing structures with clear rationale and sponsorship/ownership before progressing into project initiation
• Actively contribute towards the review and update of PMO systems and processes and communicate changes to appropriate stakeholders through a variety of methods including facilitated workshops, training sessions and presenting at relevant meetings
• Suggests and makes changes to PMO policy, framework and processes as part of ongoing PDSA cycle and in response to lessons learned, best practice or organisational change
• Advise project & programme managers and owners, and project support officers on PMO framework, processes and systems to ensure project standards are adhered to
• Ensure project and programme managers, owners and teams have access to project management templates, tools and resources to ensure consistency of project documentation and capturing of key information
• Support project managers with the prioritisation of projects, ensuring that they aligned to Strategic objectives/business planning
• Assist project and programme managers and owners with the project lifecycle, including advising on project planning and change control, escalation of risk/issues, assurance reporting, project closure, lessons learned and post implementation review
• Maintain a thorough understanding of projects within the PMO Project Management System to ensure an effective and informed first point of contact to project teams and key stakeholders
• Provide strategic overview of all projects/programmes and interdependencies where they have portfolio responsibility
• To support project and programme managers in developing and establishing project and programme governance 
• Support project and programme managers in the development or the review of project/programme scope documentation
• Support project and programme managers in the creation or review of project plans ensuring that high level milestones are clear
• Support project/programme managers and teams to ensure that all aspects of project governance is in place and that all documentation is completed with timescales
• Identify any themes arising from missing project information or projects experiencing issues and raise with PMO team/project teams as appropriate
• Independently assure and challenge quality of project documents and project plans with project teams
• To monitor and track project/programme delivery in order to ensure that proactive and timely actions are undertaken to support their delivery
• As agreed with the project team, support the delivery of project plan actions as appropriate 
• Record, monitor and report data on Trust projects and programmes against required PMO quality standards, highlighting potential issues to ensure standards and consistency of data is met
• Create reports on project and programme status and progress for relevant committees liaising with PMO colleagues and project managers to provide the latest information 
• Lead the creation of any bespoke reports required by programmes/Care Groups to support project reporting and decision-making
• As part of the PMO team, identify interdependencies across projects/programmes and ensure this are reported, tracked and that projects/programmes are aware as appropriate  
• As part of PMO team support tracking of deliverables and benefit realisation and advise on measurement methods and best practice requirements
• Ensure that lessons learned from previous projects are effectively captured, reported and applied to future projects including leading lessons learned workshops
• Support project and programme managers with decisions around project status reporting and escalation procedures 
• Support and resolve issues that arise at programme and project level and escalate areas not resolved to the appropriate person/group
• Support project and programme managers around the effective closure of projects/programmes ensuring that outstanding actions are clearly documented with identified handover plans
• Advise project and programme managers around issue and risk management processes 
• Guide project managers/teams on Project Management System use and advise on how to use the system to support effective project management
• To deliver project workshops and meetings and training of project managers and project support officers on PMO processes and systems.
• Represent the team at appropriate internal and external meetings and forums, including contributing to debate and discussions, ensuring that other team members are informed of key updates.