Crynodeb o'r swydd
Teitl cyflogwr
Personal Assistant/Office Manager
Band 4
Trosolwg o'r swydd
We have a great opportunity for a forward thinking and dynamic secretary to join the Pharmacy directorate supporting the senior management team. The Directorate operates over both of UHNM's two sites and includes dispensaries, stores and manufacturing departments.
We are seeking an enthusiastic, exceptionally well organised and proactive individual to support the Directorate management team.
The post holder will work closely with the Clinical Director, Directorate Manager and Pharmacy Clinical Governance Team organising diaries, taking minutes of core meetings, maintenance of governance structure (which will involve utilising Datix to provide reports for key Clinical Governance meeting) and ensuring the smooth running of the administration for the Directorate team.
We are looking for an individual who is conscientious, with excellent computer skills, who can work independently or part of a team. The individual will manage the Administration team. Previous experience of working in the NHS is desirable, but not essential.
Prif ddyletswyddau'r swydd
Please see the job description (JD) for core duties which include:
- Working as PA to the Clinical Director and Directorate Manager
- Office Supervisor
- Organising meetings and diaries
- Minute taking
- Supporting Pharmacy Clinical Governance meetings
- Utilising the Datix system to provide managers with key information for meetings
- Typing of confidential reports
- Managing payroll input and resolving queries
- Ordering and processing orders and invoices
Gweithio i'n sefydliad
University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke-on-Trent and County Hospital in Stafford, we are proud to serve around three million people and we're highly regarded for our facilities, teaching and research. We are the specialist centre for major trauma for the North Midlands and North Wales.
All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential.
UHNM create and encourage a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. In return we ask all of our employees to make a commitment to the values, co-created by or staff, patients and carers, and that unite us as a Trust.
At University Hospitals of North Midlands NHS Trust we know that investing in, supporting and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve.
Swydd ddisgrifiad a phrif gyfrifoldebau manwl
For more information on working for the Trust, please see the attached Job Description and Person Specification or contact the Hiring Manager.
Manyleb y person
Essential Qualifications
Meini prawf hanfodol
- Proven Good standard of general education with demonstrable proficiency (A - C grades in GCSE or equivalent) in English and Mathematics
- OCR Stage III Word Processing (or equivalent)
Meini prawf dymunol
- Management qualification or working towards
- Minimum 12 months supervisory experience within a similar role
Knowledge, Skills, Training and Experience
Meini prawf hanfodol
- Minimum of 2 years office experience in a busy and demanding environment
- Experience of using of Microsoft Word, Excel, PowerPoint, and the Outlook Diary Management System
- Ability to identify own strengths and weaknesses and to identify and address and take responsibility for own development needs
- Advanced keyboard skills to cope with the production of reports, databases including confidence in the use of audio transcription equipment
- Able to provide basic HR advice to the Directorate
Meini prawf dymunol
- NHS experience
- Knowledge of Datix®
Dogfennau i'w lawrlwytho
Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol
- Enw
- Tracey Rorbach
- Teitl y swydd
- Operational Services Manager
- Cyfeiriad ebost
- [email protected]
- Rhif ffôn
- 01782 674504
- Gwybodaeth i gefnogi eich cais
Amanda Garner, Business Support Manager on 01782 674507
Rhestr swyddi gyda University Hospitals of North Midlands NHS Trust yn Gwasanaethau gweinyddol neu bob sector