Job summary
Employer heading
Directorate Secretary
Band 4
Job overview
An exciting opportunity has arisen for a part-time Band 4 Directorate Secretary to support the Trauma Directorate for six months on a fixed term basis to provide cover during maternity leave.
The post holder is required to provide comprehensive secretarial support to the Trauma Directorate Management team and wider workforce to ensure an efficient and smooth running service. You will be hardworking, flexible and organised, have secretarial experience and working knowledge of Microsoft Office software, along with experience of Diary Management and minute taking.
Main duties of the job
Main duties will include (but are not limited to): liaising with other departments, organising electronic diaries, maintaining records, taking minutes at Directorate meetings and preparing papers for relevant meetings.
The post holder would be expected to raise purchase orders and support in the submissions of payroll on the EASY system.
Working for our organisation
University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. We serve around three million people and we’re highly regarded for our facilities, teaching and research. The Trust has around 1,450 inpatient beds across two sites in Stoke-on-Trent and Stafford. Our 11,000 strong workforce provide emergency treatment, planned operations and medical care from Royal Stoke University Hospital and County Hospital in Stafford.
We are the specialist centre for major trauma for the North Midlands and North Wales. We have put together a wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their potential. Our goal is to be a world-class centre of achievement, where patients receive the highest standards of care and the best people come to learn, work and research.
Investing in the health and wellbeing of our staff is really important to us. We offer a range of options for our staff to help maintain a good work-life balance including full time, part time hours and bank hours. We are also committed to offering flexible working wherever we can and where relevant to the role and the service, agile working. You can select your preferences upon application.
Detailed job description and main responsibilities
Further information regarding this role can be obtained via the job description and person specification within this advert.
Person specification
Education/ Training
Essential criteria
- Intermediate level qualification or equivalent experience e.g. HNC, Diploma, Typing qualification
- GCSE (or equivalent) pass in English and Maths
- Proficient in the use of Microsoft packages
Knowledge, Skills, Training and Experience
Essential criteria
- 2 years experience of working in an acute Trust
- Extensive Secretarial background within an acute Trust
- Knowledge of Trust processes/systems
- Ability to audio type/transcribing
Desirable criteria
- E-Requisition & Invoicing experience
Personal Qualities
Essential criteria
- Able to use own initiative
- Ability to work as part of a team
- Ability to work with confidential information and deal with situations in a sensitive manner
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Mike Jennings
- Job title
- Deputy Directorate Manager
- Email address
- [email protected]
- Telephone number
- 01782 679930
- Additional information
Please contact the department directly for an informal visit and/or further information.
Kayleigh Smith (Deputy Directorate Manager) 01782 679935 or [email protected]
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