Job summary
- Main area
- Medical Education Coordinator
- Grade
- Band 4
- Contract
- Fixed term: 12 months (1 year from start date)
- Hours
- Full time - 37.5 hours per week (Cross site - 37.5 hours per week (The Postgraduate Medical Education Centre is operational between 7.30am and 5.30pm and you will be allocated a 7.5 hour shift each day. Occasionally you may be required to work evenings and weekends))
- Job ref
- 343-NN-6208884-A&C-Y-B
- Employer
- Epsom and St Helier University Hospitals NHS Trust
- Employer type
- NHS
- Site
- Epsom & St Helier Hospital
- Town
- Carshalton
- Salary
- £29,460 - £31,909 p.a. pro rata inclusive of HCAS (Outer)
- Salary period
- Yearly
- Closing
- 26/07/2024 23:59
Employer heading
Medical Specialties Training Programme Coordinator
Band 4
At Epsom and St Helier Hospitals, above all we value respect. We put respect at the heart of all we do, by living up to our shared behaviours of kindness, professionalism, positivity and teamwork. This enables us to provide great patient care and make ESTH a great place to work. When you sign up to work with us, you sign up to this and we welcome applicants who share our values
Job overview
Epsom and St Helier Postgraduate Medical Centre (PGMC) offers a comprehensive educational programme for doctors in training as well as activities to support the Continuous Professional Development (CPD) of locally employed doctors (LEDs), medical consultants and General Practitioners (GP).
The programmes follow quality and professional development standards as set by NHS England, the GMC and other organisations.
Main duties of the job
The Medical Specialties Training Programme Coordinator will take a key role in delivering the programmes by:
- Providing comprehensive administrative services in an environment of excellent customer care;
- Coordinating the delivery of the following training programmes:
- Internal Medicine Years 1-3 training programmes
- Higher medical specialties training programmes
- Renal medicine training programme
- Audio-vestibular training programme
- Pathology training programme
- Radiology training programme
- Organise weekly Grand Round at St Helier and Epsom Hospitals
- Providing front of house services including: reception, audio visual support and general support to conference and events activities;
- Support to the general programmes and events for Postgraduate Medical Education.
- Support educational programmes for Locally Employed Doctors (LEDs) in medicine including Horus portfolio support, enhanced induction and practical procedure training days
Working for our organisation
Epsom and St Helier Postgraduate Medical Centre (PGMC) offers a comprehensive educational programme for doctors in training as well as activities to support the Continuous Professional Development (CPD) of locally employed doctors (LEDs), medical consultants and General Practitioners (GP).
Key Relationships
- Junior Doctors
- Medical Education Manager
- Head of Medical Education and Training
- Director of Medical Education
- College Tutors, Training Programme Directors and Education Leads
- NHS England
- Divisional Service Managers
- Rota Coordinators
- Human Resources
- Caterers
Detailed job description and main responsibilities
Provide a front of house service for the postgraduate medical centres including answering queries, processing room bookings, setting up and closing down rooms and any ad-hoc requirements.
- Administer and organise the provision of education services for the Medical specialties training programmes. This will include organising weekly teaching sessions and periodic regional study days, recording and monitoring training session attendance.
- Collate and report on course evaluation and assessment information for reporting to NHSE. To participate in preparing evidence for NHSE quality review visits.
- Maintain accurate e portfolio entries for trainees, by adding their supervisors and ensuring that trainees are recording their Workplace Based Assessments (WPBAs) in a timely manner. This is to ensure that the data is kept up to date for Annual Reviews of Competency Progression (ARCP).
- Work with relevant training programme directors and college tutors to arrange trainee’s interim ARCPs on a twice-yearly basis.
- Co-ordinate the Local Faculty Groups for medical specialties and any other specialties as may be specified from time to time, providing administrative support to college tutors and support to trainee doctors.
- Provide support as required for development of training programmes to strive for high quality training. Please note that designated specialties for this role may change depending on LFG requirements.
- Liaise with Ground Round convenors on each hospital site to ensure smooth running of the programme including recruiting speakers, producing termly or annual programme of talks, liaising with pharmaceutical reps to sponsor events, collate feedback and produce certificates of attendance.
Person specification
Qualifications and Training
Essential criteria
- GCSE/A Level or equivalent (Maths and English essential)
Desirable criteria
- First degree or equivalent experience
Experience
Essential criteria
- 2 years administrative experience in educational environment customer care/secretarial experience
Desirable criteria
- Experience of working in a health environment
Knowledge and Skills
Essential criteria
- Excellent organisational and administrative skills
- Excellent communication skills, (written and verbal)
- Proficiency in Microsoft software package (especially Word and Excel)
- Competence in using online teaching platforms including MS Teams and Zoom
- Experience of minute taking and drafting
Desirable criteria
- Knowledge of medical education
- Experience with e- learning systems
- Experience of data entry, validation and compliance
Personal Attributes
Essential criteria
- Confident, collaborative and can do attitude.
- Ability to work independently, prioritise workload and part of a team
- Punctual, flexible and reliable team worker
Your application: Please ensure that you have read the job description and person specification and that your supporting statement reflects these, as your application will be assessed and scored against these criteria.
References: You will be required to provide 3 years of employment/educational history. We do not accept references from personal email addresses such as Hotmail, Gmail etc. therefore please ensure you are providing professional working email addresses within your application form. If you are unable to provide professional email addresses and are invited to an interview, please ensure you advise the interviewers of this - otherwise, this may delay your pre-employment checks.
Closing date: In order to streamline recruitment within our Trust, we reserve the right to expire vacancies prior to the advertised closing date once we have received a sufficient number of applications.
Shortlisting: You will only be contacted via e-mail/SMS by the SWL Recruitment Hub if you are successfully shortlisted for this post. Please ensure that you check your Trac registered e-mail regularly.
DBS: We are committed to safeguarding children and adults who are at risk of abuse. As such, if this post will have access to children or vulnerable adults, you will be required to undertake an Enhanced Disclosure and Barring Service check. However, all employees have a responsibility for safeguarding children and vulnerable adults in the course of their duties and for ensuring that they are aware of the specific duties relating to their role.
Telephone: 02082963786
Text: 07501066267
Email: [email protected]. Employer certification / accreditation badges
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Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Karen Saridis
- Job title
- Medical Education Manager
- Email address
- [email protected]
- Telephone number
- 0746 871 6114
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