Job summary
- Main area
- Junior Doctors
- Grade
- NHS AfC: Band 4
- Contract
- Permanent
- Hours
- Full time
- Flexible working
- Job ref
- 323-AC2426-JN
- Employer
- Ashford and St. Peter's Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Ashford and St Peter's Hospitals
- Town
- Chertsey
- Salary
- £26,405 - £28,976 pa inc. HCAS
- Salary period
- Yearly
- Closing
- 31/07/2024 08:00
- Interview date
- 14/08/2024
Employer heading
Junior Doctor Coordinator, A&E
NHS AfC: Band 4
Job overview
An exciting opportunity has become available for a Rota Coordinator to assist and support the Emergency Medicine Team at Ashford and St Peter’s Hospital.
Main duties of the job
The successful candidate will be expected to provide an efficient and effective service in a pressured environment. The postholder will work closely with the Junior Doctor Rota Supervisor, Management Team, Junior Doctors and Consultants developing the rota and maintaining on a daily basis.
The ideal candidate will have excellent communication skills and proven administrative experience, including keyboard skills and experience of Microsoft Word, Excel and database systems. Candidates will also need to demonstrate a high degree of attention to detail and have the ability to prioritise their workload in order to meet tight timescales.
Previous experience with rota coordination, working in a Workforce Department or working with senior medical staff and Doctors is desirable although not essential.
Working for our organisation
Ashford and St. Peters Hospitals NHS Foundation Trust serves a population of more than 410,000 people living in North-West Surrey, parts of Hounslow and beyond.
Over 3,700 highly trained doctors, nurses, midwives, therapists, healthcare scientists and other support staff make up our workforce, providing a wide range of services across our two hospital sites, Ashford, Ashford, Surrey and St Peter's, Chertsey, Surrey.
We also run many specialist clinics in the community and local community hospitals and other healthcare facilities.
Our vision is to be one of the best healthcare Trusts in the country. There has never been a better time to join us in the NHS at Ashford & St Peters Hospitals NHS Foundation Trust with our strong commitment to staff health and wellbeing. We are committed to providing continuous professional development, staff benefits and flexibility to shape our workforce around our patient care.
Detailed job description and main responsibilities
Recording absence levels for Doctor’s & Locums within the Emergency Department. This includes reviewing annual leave, study leave and sickness, reporting abnormal levels to the Assistant Service Manager or the Clinical Lead.
Development and management of the Medical Daily Department Rota. Making adjustments on a daily basis depending on the staffing levels for that day.
Preparation and facilitation of the Junior Doctor Induction programme.
Liaising with medical staff, Medical staffing and the Postgraduate Centre to help ensure contact details for Junior Doctors in training are up to date and kept in a central area within the department.
Liaising with the Medical Staffing Department, Service Manager and Clinical Lead to ensure that all medical staffing recruitment is identified.
Undertake ad hoc duties to support the Administration Team Leader to ensure high quality services are provided.
Please read through the attached Job Description for more information.
Person specification
Qualifications
Essential criteria
- NVQ Level 4 or demonstrable equivalent practical experience of working in an admin team setting
- IT literacy specifically in Word, Excel and Outlook
Experience
Essential criteria
- Substantial administration experience
Desirable criteria
- Previous experience with coordinating Doctors rotas and bank/agency cover
Knowledge
Essential criteria
- NHS Constitution
- Trust vision, values, strategic objectives and key work programmes
- Evidence with working with external clients and the general public
Desirable criteria
- Knowledge of Junior Doctors terms and conditions
Skills
Essential criteria
- Ability to work independently
- Excellent communication skill verbal and written
- Excellent interpersonal skills
- Experience of managing complex situations in a busy and fast-paced environment
- Organisation of work
- Prioritising workload
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Chloe Rodriges
- Job title
- Junior Doctors Rota Co-Ordinator Supervisor
- Email address
- [email protected]
- Telephone number
- 01932 723082
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