Crynodeb o'r swydd
- Prif leoliad
- HR Services Administrator
- Gradd
- Band 4
- Contract
- Parhaol
- Oriau
- Llawnamser
- Gweithio hyblyg
- Gweithio gartref neu o bell
- Cyfeirnod y swydd
- 343-NN-6338720-A&C-HM
- Cyflogwr
- Epsom and St Helier University Hospitals NHS Trust
- Math o gyflogwr
- NHS
- Gwefan
- Epsom Gateway
- Tref
- Epsom
- Cyflog
- £29,460 - £31,909 per annum ( pro rata) incl HCAS (Outer)
- Cyfnod cyflog
- Yn flynyddol
- Yn cau
- 17/07/2024 23:59
Teitl cyflogwr
![Epsom and St Helier University Hospitals NHS Trust logo](https://static.trac.jobs/employer-logos/52.png)
HR Services Administrator
Band 4
At Epsom and St Helier Hospitals, above all we value respect. We put respect at the heart of all we do, by living up to our shared behaviours of kindness, professionalism, positivity and teamwork. This enables us to provide great patient care and make ESTH a great place to work. When you sign up to work with us, you sign up to this and we welcome applicants who share our values
Trosolwg o'r swydd
The HR Services Administrator will work as part of the HR Services Team, providing a high level of support and assistance in ensuring key activities are undertaken in an efficient and effective manner. The postholder will be responsible for overseeing and undertaking all HR compliance checks and will be expected to maintain efficient administration in these processes and ensure accurate recording of all data as well as provide higher level admin support. They will offer a customer focussed approach at all times, liaising with managers across all Divisions, Union Representatives and where necessary, external agencies.
The postholder will be expected to provide support and training to the HR Services Assistant within the HR Services team, under the direction of the Employee Relations Manager.
Prif ddyletswyddau'r swydd
Compliance Checks
· Review and maintain monthly workforce reports to ensure that all mandatory working requirements continue to be met, including; right to work and professional registrations (NMC, HCPC etc) in line with Trust policies and legal requirements.
· Ensure that compliance checks are being undertaken correctly and in a timely manner and any breaches are escalated to the appropriate managers, ERA and ERM.
· Lead on the application of Certificates of Sponsorship (CoS) for any staff that may require this as part of their right to work.
HR services team – advice and support
Act as one of the first point of contact for managers and members of staff at all levels dealing with their enquiries, providing information on a range of HR policies and procedures and NHS terms and conditions of employment
Administrative
To lead on the Trusts Vacancy Control Panel (VCP), ensuring that the necessary jobs are sent to the panel and outcomes are updated onto the TRAC system.
To oversee the coordination of the Trust’s Mediation Service and maintain accurate records for reporting purposes.
To be responsible for requisition/purchase order requests, linking in with the Trusts procurement team as required.
Gweithio i'n sefydliad
Equal Opportunities
The Trust affords its employees equal opportunities in employment, training and development irrespective of sex, sexual orientation, gender reassignment, disability, marital/parental status, race, colour, nationality, ethnic origin, religion, hours of work, political beliefs, TU membership or age.
The Trust has an Equal Opportunities Policy and all employees are expected to be aware of, and adhere to the provisions of this policy and to carry out their duties and responsibilities in accordance with this policy.
Conflict of Interest
The Trust is responsible for ensuring that the services for patients in its care meet the highest standards. Equally, it is responsible for ensuring that staff do not abuse their official position to gain or benefit themselves, their family or friends.
Swydd ddisgrifiad a phrif gyfrifoldebau manwl
The HR Services Administrator will work as part of the HR Services Team, providing a high level of support and assistance in ensuring key activities are undertaken in an efficient and effective manner. The postholder will be responsible for overseeing and undertaking all HR compliance checks and will be expected to maintain efficient administration in these processes and ensure accurate recording of all data as well as provide higher level admin support. They will offer a customer focussed approach at all times, liaising with managers across all Divisions, Union Representatives and where necessary, external agencies.
See job description for full list of main responsibilities.
Manyleb y person
Qualifications and Training
Meini prawf hanfodol
- Educated to A Level or equivalent knowledge gained through experience
- Evidence of equivalent relevant professional work experience and continuing professional development
Meini prawf dymunol
- CIPD Level 3 or equivalent qualification
Experience
Meini prawf hanfodol
- Extensive experience in an administrative role
- Experience of working in a customer focussed first line support role
- Experience of working in a large and complex organisational environment, either in the public, private or voluntary sector
Meini prawf dymunol
- Experience of working for an NHS Trust
- Experience of using Electronic Staff Record (ESR) system, Health roster
- HR compliance Experience
Knowledge and Skills
Meini prawf hanfodol
- Proficient in the use of Microsoft Office applications, such as Excel to an intermediate level and manipulate data sets into a presentable format
- Good organisational skills, including the ability to deliver work to tight deadlines whilst under pressure
- Ability to effectively communicate clearly both verbally and in writing, to all levels of staff
Dogfennau i'w lawrlwytho
Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol
- Enw
- Susan Ali
- Teitl y swydd
- ER Manager - HR Services
- Cyfeiriad ebost
- [email protected]
- Rhif ffôn
- 07584 203169
Rhestr swyddi gyda Epsom and St Helier University Hospitals NHS Trust yn Gwasanaethau gweinyddol neu bob sector