Job summary
- Main area
- Purchasing
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (Monday - Friday 9am - 5.15pm)
- Job ref
- 151-DV00216-B
- Employer
- Frimley Health NHS Foundation Trust
- Employer type
- NHS
- Site
- Frimley Park Hospital
- Town
- Frimley
- Salary
- £26,405 - £28,976 per annum including HCA
- Salary period
- Yearly
- Closing
- 24/07/2024 23:59
Employer heading
Assistant Purchasing Manager
Band 4
Job overview
To provide daily support to the Purchasing Manager in the operational running of the purchasing department. This includes processing outstanding orders from suppliers, communicating accurate information on supply problems, investigating stock discrepancies, co-ordinating drug recalls and responding to urgent ad-hoc requests for medications from the pharmacy team.
Main duties of the job
- To ensure adequate supplies of drugs and non-drugs are available to meet the needs of the service.
- To manage the team of purchasing and invoicing assistants, including writing rotas, being actively involved in recruitment and selection, appraisals and reviewing annual leave requests.
- To process outstanding orders from our suppliers and provide accurate information to our users on manufacturing/supply problems.
- To investigate and correct any stock discrepancies.
- To co-ordinate and process drug recalls.
- To report minor product defects.
- To be involved in the development and implementation of E-Procurement platform(s) for contract, ordering and invoicing purposes.
- To respond to urgent requests on ad-hoc basis.
- To authorise chemotherapy and parenteral nutrition orders on-line.
Working for our organisation
Frimley Health NHS Foundation Trust provides NHS hospital services for around 900,000 people across Berkshire, Hampshire, Surrey and south Buckinghamshire.
As well as delivering excellent general hospital services to local people, we provide specialist heart attack, vascular, stroke, spinal, cystic fibrosis and plastic surgery services across a much wider area.
We have three main hospitals - Frimley Park in Frimley near Camberley, Heatherwood in Ascot and Wexham Park near Slough.
Our three core values, and the behaviours that support them, guide everything we do and set out what we expect of our staff in the way they treat patients, visitors, service users and each other, Committed to Excellence, Working Together and Facing the Future.
We are also proud to host the Defence Medical Group South East at Frimley Park with military surgical, medical and nursing personnel working alongside the hospital's NHS staff providing care to patients in all specialties
Detailed job description and main responsibilities
Outline of main duties listed above. If you are interested in this vacancy please consult the main Job Description and Person Specification document for full details.
Should you have any further questions, feel free to take contact.
Person specification
Qualifications:
Essential criteria
- Educated to GCSE or equivalent to include Maths and English.
- Intermediate level skills in common MS Office software
- Knowledge of stock control
- Good understanding of accounts and ledgers
Desirable criteria
- Formal purchasing qualification such as CIPS certificate or advanced certificate
Experience:
Essential criteria
- Extensive experience managing ordering, invoicing and credit processes
- Experience of receipt and issue of goods
- Experience of receipt and issue of goods
- experience of purchasing environment
Desirable criteria
- recent hospital or retail pharmacy experience
- Experience of working with e-commerce solutions
- experience of liaising with customers and suppliers
Skills
Essential criteria
- able to prioritise personal and team objectives and delegate effectively
- able to work calmly and effectively under pressure and to strict deadlines
- good problem solving skills and demonstrates a proactive attitude
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Pia Christoffersen
- Job title
- Purchasing Manager
- Email address
- [email protected]
- Telephone number
- 03006134734
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