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Job overview

An exciting opportunity has arisen for an experienced Personal Assistant to join our Executive PA Team and provide a professional and confidential service to support the Trust’s Executive Directors. 

We are looking for an enthusiastic, experienced and professional Personal Assistant who has excellent organisational and communication skills.

The post holder will be highly organised and efficient, able to multi-task and use their own initiative to manage and prioritise a wide range of tasks and responsibilities, managing busy and complex diaries for multiple senior managers. Minute taking and advanced keyboard skills are essential, as is a good understanding of Microsoft packages (Outlook365, Word, Powerpoint). 

Please note this is an office-based role and the post holder will be based at Royal Surrey. Previous experience working in the NHS would be advantageous but is not essential. 

Main duties of the job

• Keep abreast of all issues being dealt with by the Directors to be able to deal effectively with enquiries and progress work on own initiative. 
• Establish and maintain good working relationships with all Executive team, consultants, senior managers, and all members of staff.   Communicate on behalf of the Directors sensitive staff related issues.
• Proactively manage the Directors’ diaries, ensuring they are kept up to date and papers are provided for meetings. 
• Provide an efficient and confidential secretarial/ administrative support service to senior members of the Directorate as required. 
• Deal with daily correspondence, drafting responses as appropriate. Ensure fast and accurate typing of all correspondence and reports. 
•  Monitor, field and prioritise telephone calls and emails to the Directors and PA team shared mailbox, ensuring that any enquiries or complaints from members of the public, hospital staff and outside bodies are dealt with in a professional, reassuring, sensitive and confidential manner. 
• Establish and maintain appropriate filing systems and databases, ensuring timely and accurate filing. 

Working for our organisation

Royal Surrey is a compassionate and collaborative acute and community Trust. Recognising that our 5000 colleagues are our greatest strength, we offer a comprehensive health and wellbeing program along with a commitment to developing and advancing your career. Our diverse and welcoming Royal Surrey family will ensure you that you feel valued from your initial interview through your entire tenure.

We are clinically led and provide joined up care by bridging the gap between hospital and community services alongside regional specialist cancer care. Our main acute hospital site is in Guildford with community hospital sites at Milford, Haslemere and Cranleigh. We provide adult community health services in homes across Guildford and Waverley.

The Care Quality Commission (CQC) have given us an overall rating of Outstanding.

Royal Surrey has a strong reputation and history to build on. We are proud of our achievements and we are investing in our colleagues through our commitment to supporting professional development as well as investing more than £45 million in our physical environment and new equipment in the next few years. There has never been a better time to join us.

Although it isn't the Trusts normal practice, adverts may close early, so you are encouraged to submit an application as soon as possible.

A video about the Royal Surrey - https://www.youtube.com/watch?v=R96pMboIYdo