Crynodeb o'r swydd
Teitl cyflogwr
Full Time - Business Support Officer Contract Management - Band 5
NHS AfC: Band 5
Trosolwg o'r swydd
NHS Surrey Heartlands works in partnership with local health and care organisations – along with staff, patients, their carers, families, and the public - to support people to live healthier lives. We have an ambitious vision for transformation and continuous improvement of health and care across our footprint, supporting the overall objectives of our wider integrated care system; to improve outcomes in population health and healthcare; tackle inequalities in outcomes, experience and access; enhance productivity and value for money and support broader social and economic development in their area.
To deliver our objectives we need a team of talented, collaborative professionals who share the same vision and are passionate about what they do.
This is a critical supporting role, which will enable the efficient functioning of the Surrey Heartlands ICB Contracting Team, focusing on support for contract management or procurement programme delivery as per assigned portfolios.
The post holder will provide high level administrative and business support and will be expected to work as part of a dynamic team to provide an effective service, assisting senior managers and staff across the contracting and/or procurement portfolio.
Prif ddyletswyddau'r swydd
The postholder is expected to have a thorough understanding of the complexities of the NHS and be able to work within a busy and dynamic environment.
The post holder will manage their own workload on a day-to-day basis, assist in establishing and embedding contracting processes, refine departmental procedures and act independently to action and prioritise work to meet deadlines.
Day to day responsibilities will include logistical arrangements for meetings, Minute-taking and the establishment and maintenance of Action Logs, Decision Logs and Risk Registers to support the contracting team in the delivery of their work. Contract Managers may request support with contractual administrative tasks in addition to logistical arrangements such as assisting in the development of contract templates, compiling evidence records of contract compliance requirements & maintaining accurate and timely recording of contract related information in the designated systems and databases.
The postholder will support record keeping and meeting administration of Procurement Programmes & the production of highlight and summary reports in support of or in the absence of the team’s Procurement & Programmes Manager.
The post holder will display excellent organisational, oral and written communication skills including Minute-taking along with the ability to prioritise their workload. A flexible approach is required along with excellent attention to detail, whilst being motivated, enthusiastic & proactive.
Gweithio i'n sefydliad
Surrey Heartlands is a partnership of organisations working together - with staff, patients, their carers, families, and the public - to support people to live healthier lives. Surrey Heartlands developed into an Integrated Care Board (ICB) since July 2022, working through 4 Integrated, dynamic, and sustainable place-based partnerships (our Places), each working together to deliver a shared vision across Surrey.
The 4 Place partnerships are known as:
North West Surrey Alliance
Guildford and Waverley Alliance
Surrey Downs Health and Care
East Surrey Place
We have an ambitious vision for transformation and continuous improvement of health and care across our footprint and to deliver our objectives we need a team of capable, collaborative professionals who share the same vision. We are passionate about creating an inclusive workplace that promotes and values diversity. We know through experience that different ideas, perspectives, and backgrounds create a stronger and more creative work environment that delivers better patient outcomes.
We welcome all applications, especially those from underrepresented communities, including people with a disability, and those from Black, Asian and Minority Ethnic (BAME) backgrounds.
Swydd ddisgrifiad a phrif gyfrifoldebau manwl
Please see the job description and the person specification documents attached within this job advert.
Manyleb y person
Knowledge, Training and Experience
Meini prawf hanfodol
- Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in specialist area
- Knowledge of administrative procedures, project management or information analysis
- Basic knowledge of project principles
- Previously worked in similar position within the public sector
- Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel, Powerpoint and Access
- European Computer Driving Licence (ECDL)
Analytical
Meini prawf hanfodol
- Problem solving skills and ability to respond to sudden unexpected demands
- Excellent time management skills with the ability to re- prioritise
Communication & Relationship Skills
Meini prawf hanfodol
- Skills for communication on complex information and administrative matters, requiring developed interpersonal and oral/ written communication skills
- Ability to pull together comprehensive draft reports, data and letters
- Negotiating, networking and persuasive skills
Planning Skills
Meini prawf hanfodol
- Skills for supporting project management
- Skills for planning and organising complex activities requiring design, development and potential adjustment
Physical Skills
Meini prawf hanfodol
- Skills for manipulating information. Advanced keyboard skills, use of a range of software
Management Skills
Meini prawf hanfodol
- Skills for managing aspects of projects ensuring they meet financial targets
Equality and Diversity
Meini prawf hanfodol
- Understanding of and commitment to equality of opportunity and good working relationships
Autonomy
Meini prawf hanfodol
- Ability to work on own initiative and organise own workload without supervision working to tight and often changing timescales
Other
Meini prawf hanfodol
- An ability to maintain confidentiality and trust
- Professional, calm and efficient manner
- Commitment to continuing professional development
- Positive and flexible approach to work
- Ability to demonstrate the NHS and ICS values and behaviours in all aspects of work and interactions with colleagues, stakeholders, patients and service users
Dogfennau i'w lawrlwytho
Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol
- Enw
- Rachael Graham
- Teitl y swydd
- Director of Non-Acute and Primary Care Contracts
- Cyfeiriad ebost
- [email protected]
- Gwybodaeth i gefnogi eich cais
If you have any further questions or need further assistance please email the recruitment team at [email protected] or call us on 0300 561 1175 or contact the recruiting manager for the role.
Rhestr swyddi gyda NHS Surrey Heartlands Integrated Care Board yn Gwasanaethau gweinyddol neu bob sector