Job summary
- Main area
- Dietetics
- Grade
- NHS AfC: Band 2
- Contract
- Permanent
- Hours
- Part time - 22.5 hours per week (To be negotiated)
- Job ref
- 297-6288146
- Employer
- Gateshead Health NHS Foundation Trust
- Employer type
- NHS
- Site
- Queen Elizabeth Hospital
- Town
- Gateshead
- Salary
- £22,383 0
- Salary period
- Yearly
- Closing
- 19/07/2024 23:59
Employer heading
Administrative Assistant
NHS AfC: Band 2
In the event of excessive applications being received this vacancy may close earlier than the stated closing date, you are encouraged to submit your application as soon as possible
IMPORTANT NOTE ON COMPLETION OF REFERENCE SECTION OF APPLICATION FORM
All references from current and previous employers will be sought and MUST cover a minimum of 3 years employment. Therefore, when completing the reference section of your application form, please give the address, telephone number and work email address of each of your current/previous line managers that cover 3 years employment. Where possible this should be from two separate employers. Failure to complete this section may result in your application not being processed.
PLEASE NOTE it is a requirement of this Trust that all successful applicants pay for their DBS certificate if a check is required for the post. This will be done through deduction from your monthly pay over a maximum of three months. It is also a requirement that all successful applicants register or are registered with the DBS update service where a DBS is required.
All new entrants to the NHS will be appointed on the minimum of the pay scale in line with Terms & Conditions.
Job overview
The post holder will provide a wide range of administrative duties to support the Dietary and Nutritional Department.
To develop close working relationships with all staff in all areas of the Trust
To assist with the administration duties in the dietetic department.
To assist in the booking of appointment's in Careflow for all patients with the national guideline for 18 weeks.
To maintain a high level of communication and organizational skills with all the physiotherapy and admin staff.
To assist in the day to day running of the department.
(Please note the Trust is not able to offer Skilled Worker Sponsorship for this role as it does not meet the UKVI threshold requirements. You are requested to consider this when making your application. Please visit Gov.UK for further information.)
Main duties of the job
Range of work procedures requiring job training.
Significant administrative experience
Excellent word processing/keyboard skills/computer literacy
Experience of maintaining a comprehensive filing system and maintaining/preparing accurate documentation records.
Communicate effectively both over the telephone and face to face
Excellent written skills
Ability to work efficiently and effectively using own initiative.
Ability to work effectively without direct supervision.
Good organizational/time management skills
Working for our organisation
Based in the North East of England we provide a range of hospital and community health services from our leading facilities, including the Queen Elizabeth Hospital, Blaydon urgent care centre and Bensham Hospital, all within Gateshead.
Established in 2005, we were one of the first foundation trusts in the country and since then have consistently achieved the highest levels of care for patients.
We now employ around 4,800 staff and currently provide 444 hospital beds across the Gateshead region.
Our values should be the ‘golden thread’ which runs through everything we do – they are the core of who we are. Our five values can easily be remembered by the simple acronym ICORE; Innovation, Care, Openness, Respect, Engagement.
We have a number of staff networks including the Global Ethnic Majority (GEM) network, D-Ability network, LGBTQ+ Network and the Women’s Network, to challenge us and help us to constantly improve. Our Armed Forces network is one of our emerging networks.
The health and wellbeing of our staff is one of our highest priorities, and we offer a range of support and initiatives as part of our ‘Balance’ programme balancegateshead.com to cater for our diverse workforce, so that your individual needs can be supported, allowing you a happy and healthy working experience with us.
Detailed job description and main responsibilities
The post holder will provide a wide range of administrative duties to support the Dietary and Nutritional Department.
To develop close working relationships with all staff in all areas of the Trust
To assist with the administration duties in the dietetic department.
To assist in the booking of appointment's in Careflow for all patients with the national guideline for 18 weeks.
To maintain a high level of communication and organizational skills with all the physiotherapy and admin staff.
To assist in the day to day running of the department.
Person specification
Essential
Essential criteria
- Significant Administrative Experience
- Excellent communication skills, verbal & written
- Experience of appointment systems
Desirable criteria
- Careflow
- Previous NHS Reception Experince
Essential
Essential criteria
- Good Level of education 3 GCSE grade A-C or equivalent NVQ 2 Business Admin
Essential
Essential criteria
- Excellent Knowledge of all Microsoft Software
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Sharon Makepeace
- Job title
- Admin Manager
- Email address
- [email protected]
- Telephone number
- 0191 4452743
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