Job summary
- Main area
- Medical Secretary
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 297-6523238-A
- Employer
- Gateshead Health NHS Foundation Trust
- Employer type
- NHS
- Site
- Gateshead Health NHS Foundation Trust
- Town
- Gateshead
- Salary
- £24,071 - £25,674 pa
- Salary period
- Yearly
- Closing
- 30/09/2024 23:59
Employer heading
Medical Secretary/MDT Co-ordinator
NHS AfC: Band 3
In the event of excessive applications being received this vacancy may close earlier than the stated closing date, you are encouraged to submit your application as soon as possible
IMPORTANT NOTE ON COMPLETION OF REFERENCE SECTION OF APPLICATION FORM
All references from current and previous employers will be sought and MUST cover a minimum of 3 years employment. Therefore, when completing the reference section of your application form, please give the address, telephone number and work email address of each of your current/previous line managers that cover 3 years employment. Where possible this should be from two separate employers. Failure to complete this section may result in your application not being processed.
PLEASE NOTE it is a requirement of this Trust that all successful applicants pay for their DBS certificate if a check is required for the post. This will be done through deduction from your monthly pay over a maximum of three months. It is also a requirement that all successful applicants register or are registered with the DBS update service where a DBS is required.
All new entrants to the NHS will be appointed on the minimum of the pay scale in line with Terms & Conditions.
Job overview
Please note the Trust is not able to offer Skilled Worker Sponsorship for this role as it does not meet the UKVI threshold requirements. You are requested to consider this when making your application. Please visit Gov.UK for further information
Medical Secretary - Full Time - 37.5 hours per week - Permanent
Applications are invited from hard working and organised individuals to provide a high quality secretarial and administrative service based within Pathology. You will be based at the Queen Elizabeth Hospital.
Main duties of the job
You should have previous secretarial/administrative experience, preferably within an acute medical setting. Good written and verbal communication skills are essential together with good organisational and planning skills. You should also have knowledge of a range of secretarial procedures and software programmes. You should also have an understanding of medical terminology. NVQ Level II or III in Business Administration is desirable.
Working for our organisation
Based in the North East of England we provide a range of hospital and community health services from our leading facilities, including the Queen Elizabeth Hospital, Blaydon urgent care centre and Bensham Hospital, all within Gateshead.
Established in 2005, we were one of the first foundation trusts in the country and since then have consistently achieved the highest levels of care for patients.
We now employ around 4,800 staff and currently provide 444 hospital beds across the Gateshead region.
Our values should be the ‘golden thread’ which runs through everything we do – they are the core of who we are. Our five values can easily be remembered by the simple acronym ICORE; Innovation, Care, Openness, Respect, Engagement.
We have a number of staff networks including the BAME network, D-Ability network, LGBTQ+ Network and the Women’s Network, to challenge us and help us to constantly improve. Our armed forces network is one of our emerging networks.
The health and wellbeing of our staff is one of our highest priorities, and we offer a range of support and initiatives as part of our ‘Balance’ programme balancegateshead.com to cater for our diverse workforce, so that your individual needs can be supported, allowing you a happy and healthy working experience with us.
Detailed job description and main responsibilities
- To develop close working relationships with secretarial colleagues and other staff within the Pathology Department and across the Trust.
- To ensure that all correspondence is typed and forwarded to health care professionals accurately and with care in order that the service users receive a quality service.
- To be involved in an ongoing training programme in line with your developing role
- To deal with sensitive information either through audio/digital dictation or indirectly through patient records in an appropriate manner, using skills such as confidentiality.
- Maintain and promote the professional image of Clinical Pathology Services and Gateshead Health NHS Foundation Trust.
- Maintain patient confidentiality at all times in line with the Trust Information Management and Technology (IM&T) Information Security Policy.
- As part of a continually developing Pathology service you will be required to comment on policies and procedures.
- Work within the Terms and Conditions of Employment of your Trust Contract.
- Report incidents, accidents and defects according to Trust and Directorate guidelines.
- To liaise with other healthcare agencies and departments, maintaining and developing good communication links.
- Working with Pathology and Software programmes such as Winpath, Meditech, Winscribe, Medway and any other systems required.
- Typing of Cellpath and Post Mortem Reports of a delicate, confidential and sensitive nature.
- Preparation of distribution lists, reports and slides for MDT meetings.
- Enquiries may include requests for test results and these should be referred to the relevant discipline personnel.
- Understand how to deal with complaints effectively and efficiently, ensuring any written complaints are referred to the appropriate staff in accordance with Trust policies and procedures.
- To undertake filing as required of hard copies and any electronic copies as appropriate in accordance with lean principles.
- To participate in Contact Appraisal
- To cover reception as and when required.
Person specification
Qualifications
Essential criteria
- NVQ 3 Certificate in Business Administration or equivalent experience
- RSA 3 in Typing or Word Processing or equivalent experience
- Audio Typing
Experience
Essential criteria
- Experience of working in NHS or healthcare environment
- Experience of working in secretarial or office environment
- Experienced in using Microsoft Office packages
- Audio Typing
- Experience of MDT co-ordination
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Emma Mcananey
- Job title
- Pathology Administration Manager
- Email address
- [email protected]
- Telephone number
- 0191 445 6554
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