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Detailed job description and main responsibilities

In this role, you are accountable for:  

Responsibility for the production, administration and monitoring of expenditure forecasts and ongoing costs for IT Capital, Revenue, Baseline and Strategy budgets. Analysing financial data to produce and present complex financial reports for discussion with Senior Managers  

Responsibility for the liaising and negotiating with external suppliers for the procurement of goods and services as required to ensure the best possible service and cost is negotiated for the NHSBSA and its users to ensure deliverables are met within a timely manner and budget  

Responsible for stock control and procurement of IT consumables, including selection of suppliers, to ensure that adequate stock levels are maintained to meet business requirements  

Responsible for confirmation of delivery of equipment / services and initiation of invoice reconciliation and where appropriate responsible for the raising of debtor invoices.  

Undertaking day to day maintenance and updates of IT related budgets and carrying out month end and year end procedures efficiently and effectively. This includes regular liaison with the NHSBSA Finance and Commercial Teams  

Responsible for the maintenance and updating of information for the Configuration Management Database and the NHSBSA approved software list for software licences, to ensure compliance with licensing agreements   

Provide support for a wide range of internal teams for any issues on procurement, budget management, licence agreements, Escrow agreements and tools such as Integra, Service Management tool etc 

Undertake investigation and research into alternative IT Suppliers aimed at improving the cost-effective provision of services.  

Responsible for the training and mentoring of staff to carry out budget and procurement administration activities  

Develop a thorough knowledge of and adhere to at all times, the Authority’s Standing Financial Instructions, Standing Orders and Purchasing procedures  

Manages, provides and receives highly complex, sensitive and contentious information (Commercial in Confidence Information), presenting information to a wide range of stakeholders  

Exercise decision making, negotiation and judgement on matters that will include analysis of options, recommending solutions which may not be popular using persuasion and influencing skills to improve service delivery and processes.  

Plans, schedules and co-ordinates a range of budget and procurement activities across a number of business areas in line with current business objectives. Adjusts plans as necessary to manage conflicting priorities and deadlines.  

Accurately produces information and maintains documentation and contract records within systems in accordance with SFI’s for audit requirements and business requests.  

Communicates effectively at all levels, verbally and in writing and establishes and maintains communication with individuals and groups, internally and externally. Can explain difficult or complex matters, overcoming any problems in understanding.  

Proactively engaging in conversations to support the on-going development and maintenance of your own skills and knowledge, including attending relevant Communities of Practice.   

In addition to the above accountabilities, as post holder you are expected to:  

Undertake additional duties and responsibilities in line with the overall purpose of your role and as agreed by your line manager.  

Demonstrate NHSBSA values and core capabilities in all aspects of your work.  

Foster an environment where your own and colleagues’ safety and well-being is promoted.  

Contribute to a culture which values diversity and inclusion.  

Comply with NHSBSA policies, procedures and protocols as they apply to your role.