Job vacancy: Senior Accounting Technician, University Hospitals Coventry and Warwickshire NHS Trust, Coventry

Job summary

Main area: Finance
Grade: NHS AfC: Band 5
Contract: Permanent
Hours: Full time - 37.5 hours per week (Partial remote working in line with operational requirements.)
Job ref: 218-AC-B5-6475608

Employer: University Hospitals Coventry and Warwickshire NHS Trust
Employer type: NHS
Site: University Hospitals Coventry and Warwickshire
Town: Coventry
Salary: £28,407 - £34,581 per annum
Salary period: Yearly
Closing: 23/07/2024 23:59
Interview date: 06/08/2024

Senior Accounting Technician

NHS AfC: Band 5

Detailed job description and main responsibilities

1. Co-ordinating the Trust’s daily treasury management duties. Ensuring that a daily cash flow statement is produced for the management of funds in the Trust’s Commercial and Paymaster bank accounts and processing any necessary payments in accordance with Standing Financial Instructions and internal procedures.

2. Ensuring the maintenance of the Trust’s Office of the Paymaster General or Lloyds cash book on the cash management system, reconciling to the bank statements daily and resolving any discrepancies enabling the accurate production of financial reports and cash flow forecasts. Producing a full monthly cashbook to bank statement reconciliation to enable the accurate production of financial reports and cash flow forecasts.

3. Responsibility for ensuring suppliers are paid on time by ensuring the team produces the weekly payment run and associated files and remittances. Ensuring payments are correctly allocated to suppliers in the purchase ledger system.

4. Reconciling, monitoring, and clearing control accounts in accordance with internal procedures and within agreed timescales, resolving any discrepancies or referring them to the appropriate person. This ensures the accuracy of the general ledger by ensuring accounts are maintained effectively.

5. Lead on the Trust’s salary sacrifice schemes, ensuring that all invoices are paid in a timely manner, deductions and re-charges are correctly identified and allocated and the VAT element is recognised and accurately accounted for.

6. Responsible to ensure the undertaking of the monthly VAT return. Preparing the monthly VAT return in accordance with the regulations, guidelines and statutory time limits set down by HM Revenue & Customs, ensuring all inputs and outputs are correctly identified and calculated enabling the Trust to correctly account for VAT in a timely manner to improve the Trust’s cash flow.

7. Maintaining an up-to-date knowledge of current VAT issues and legislation, to be the Trust’s Champion and main point of contact for any VAT queries from other members of staff within UHCW Trust.

8. Providing information to external and internal audit, to ensure successful, timely audits and supporting the Financial Accountants in this area.

9. Ensuring certification of invoice and receipt variances to make certain invoices are processed promptly and creditor records are accurate.

10. Preparing and posting transfer and accrual journals as may be required by the Trust’s monthly financial reporting procedures and ensuring such journals are done accurately and in accordance with the timescales required by the monthly reporting timetable. A source of support to the junior members of the Team for any journal queries, escalating to Assistant Financial Accountant as required.

11. Ensuring the maintenance of the Trust’s authorised signatory database to comply with the Trust’s Standing Financial Instructions, including regular reconciliation between Integra and Access databases so that the Trust has an up-to-date and accurate record of all current authorised signatories and the limits of their authority.

12. Maintaining an effective working relationship with other individuals of the financial services section, other officers of the Trust and outside organisations to ensure the delivery of a professional service focused on achieving a high level of customer satisfaction.

13. Supporting the Assistant Financial Accountant in developing and implementing improved procedures and methods of working across all sections of the team on a regular basis, including implementing more efficient methods of transaction processing and recording.

14. Supporting Assistant Financial Accountant in planning and organising the team’s workloads to ensure that activities are completed within agreed timescales to deliver an efficient and effective service, whilst optimising resources.

15. Filing source documents in accordance with departmental procedures, ensuring that stored material is readily retrievable to resolve any queries that may arise.

For further details of the job role please see attached job description.

Person specification

Qualifications/Training

Essential criteria

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Desirable criteria

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Experience

Essential criteria

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Desirable criteria

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Knowledge

Essential criteria

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Desirable criteria

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Skills & Abilities

Essential criteria

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To ensure that we provide world-class patient care, UHCW recruits people that can demonstrate the Trust’s Values and Behaviours in their everyday life. Therefore, if you are invited to interview, you will be undertaking a Values Based Interview/Assessment, which explores not only what you do but how and why you do it.
Before applying, we encourage you to review the Trust’s Values and Behaviours which can be accessed on the right side of this page under the job description.
The Supporting Information Section in your application should therefore reflect your understanding of the Trust’s Values and associated Behaviours. You will be expected to provide us with examples from work experience and/or personal life which demonstrate these values through your behaviour.

The Trust is committed to Equal Opportunities within the workplace. All vacancies will be considered for Job Share unless otherwise stated. All applicants who have a disability and who meet the minimum criteria for the job will be interviewed. Where a post has an overwhelming response, this Trust may use random selection in order to reduce numbers to interview, any disabled applicants will automatically be guaranteed an interview and will be exempt from this process.

In submitting an application form, you authorise University Hospital Coventry & Warwickshire NHS Trust to confirm from your previous or current NHS employer and other prior employers; previous NHS service details and personal data held about you, including Occupational Health data (inoculations and screening tests). This data will be transferred using NHS Electronic Staff Record and third-party systems via an automated process and only used for the purposes of obtaining and maintaining accurate employment records, should you be appointed to the post.

UHCW NHS Trust, by virtue of its Green Plan, is committed to ensuring that the way we provide services minimises the impact on the environment and the future health of the public e.g. zero waste to landfill, reducing our carbon footprint and increasing our recycling and reuse percentages.

If you are successful at interview you will receive a conditional offer of employment and we’ll ask you for information so that we can carry out pre-employment checks. You must successfully complete all pre-employment checks to progress to a final unconditional offer.

We must confirm the identity of our staff and their right to work in the United Kingdom. We will ask you to submit proof of your identity and right to work documents via a secure digital platform approved by the Home Office, named TrustID. Alternatively, you may be asked to attend our office with original documents.

Depending on you level of exposure with patients you may be required to undertake a Standard or Enhanced DBS. The cost of this check will be charged to you and will be deducted from your salary over the first 3 months of employment at the current rate.

All correspondence will be sent by email; please check your account regularly including your Junk/SPAM folders