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Detailed job description and main responsibilities

To lead on providing a timely, compliant and customer focused end to end recruitment process, with particular focus on Medical roles.

To be the lead for the Trust’s preferred applicant tracking system; attending training and network events as appropriate, communicating notices, sharing best practice and new developments to the wider work-force. Providing training and guidance on the use of the system to recruiting managers as required.

Work closely with recruiting managers to ensure that all documentation meets the organisation standards in respect of job descriptions, person specifications and adverts, prior to publication.

To meet regularly with recruiting managers to understand resourcing requirements and problems; actively proposing solutions.

Develop and update systems and procedures; creating process maps, guides and standard operating procedures for use by the team and other key stakeholders as necessary.

Work with the team to capture and report on Time to Hire activity against the Trust KPI Target of 45 working days; producing monthly reports to Identify and act upon areas of concern and under-achievement; raising concerns with the Resourcing Lead when appropriate.

Participate on interview panels and interview decision making as required. Act as a best practice advisor to panels, ensuring interviews are carried out appropriately and professionally in line with trust policies.

Provide professional and sound advice on immigration status and checking procedures; processing certificate of sponsorships, visa extensions and work permits as appropriate in accordance with Home Office and Government Statutory Guidance.

Process and certify payments for certificate of sponsorships and immigration skill charges; recording and monitoring spend is within monthly budget allocation.

Conduct regular audits of recruitment activities to ensure NHS employment standards are adhered to; preparing reports using excel and word as appropriate. Support the Resourcing

Lead to develop or amend processes and systems to improve data quality and service delivery.

Maintain the DBS application administration system ensuring that applications are submitted and DBS checks received, escalating any issues arising from the check in line with Trust

Ensure new starter survey feed-back is captured, analysed and acted on monthly to continually improve the candidate experience.

Contribute to the development and ongoing maintenance of the Recruitment internet/Intranet pages.

Manage recruitment projects which support the Trust’s overall Recruitment and Retention Strategy.

Support with the delivery of trust wide training on recruitment and selection; developing and reviewing content as necessary to ensure it reflects current policy, legislation, NHS standards and best practice.

Manage, coach and support the Resourcing team, agreeing and monitoring objectives, ensuring the delivery of an effective, efficient and responsive high quality service. 

To be a first point of escalation for applicant queries/concerns in connection with the recruitment process

Responsible for ensuring that all recruitment is carried out in line with equality standards and applicants are not subject to discrimination directly or indirectly through recruitment processes and procedures.

Work closely with the Resourcing team to ensure junior doctor rotations are co-ordinated within timescale; ensuring NHS employment standards compliance and contract issue is in line with national terms and conditions.

Payroll

Determine starting salaries in accordance with national terms and conditions.

Ensure new starter information is managed within agreed timescales and is accurate and complete to facilitate ESR input.

Act as contact for complex/sensitive/contentious pay queries and complaints ensuring investigation and resolution with reference to terms and conditions and exceptionally, where necessary, senior People and Workforce colleagues.

Review and propose changes to payroll new starter and other transactional processes as part of the overall improvement process.

Responsibility for authorising attendance and changes on the EASY and ESR systems.

General

In line with the NHS Job Evaluation Scheme, participate on job matching panels.

Contribute to the development and review of Trust People and Workforce Policies and Procedures.

Prepare responses to recruitment based Freedom of Information Requests.

Undertake project work as directed to support the Recruitment and Retention Strategy.

To partake in learning and development relevant to the position.

Relationships

Internal – All immediate colleagues in the People Directorate, Staff side colleagues, Governance, Communications Team, all staff and managers.

External – West Midlands Deanery, Lead Employer, Royal Colleges and Medical Association Allocate, Civica (Trac), Civica (pensions and payroll), Occupational Health, NHS Trusts, Home Office, NHSP, Union representatives, Job Centre Plus, external colleagues in other Trusts, Regulatory/Professional bodies e.g. GMC

Special Requirements

There will be requirements to attend events and meetings outside of normal working hours.

There is a requirement to sit at a desk using a computer for extended periods of time with frequent interruptions.

The role will involve working onsite in Nuneaton, and will also include working at external locations for recruitment events and meetings