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Job summary

Main area
Pharmacy
Grade
NLH: NLH 4
Contract
Permanent
Hours
Full time - 40 hours per week
Job ref
203-SWFTCS134
Employer
SWFT Clinical Services Ltd
Employer type
NHS
Site
Warwick Hospital
Town
Warwick
Salary
£32,765 per annum
Salary period
Yearly
Closing
30/04/2025 23:59

Employer heading

SWFT Clinical Services Ltd logo

Procurement Technician

NLH: NLH 4

Job overview

An exciting opportunity has arisen for a procurement technician to join a fast paced and dynamic team supporting five outpatient pharmacies across Warwickshire and Coventry for SWFT Clinical Services (SWFT-CS). We are seeking a highly organised and detail – orientated individual that will play a crucial role in supporting the procurement function to aid in the smooth running of the outpatient pharmacies.

Main duties of the job

As a procurement technician you will play a key role in sourcing and procuring medications to meet patient needs whilst optimising costs and supply chain management. You will aid in ensuring our patients receive an efficient and high-quality patient experience, striving to deliver a safe, effective and caring service for patients and other service users.

Working for our organisation

SWFT Clinical Services is a wholly owned subsidiary of the South Warwickshire University NHS Foundation Trust (SWFT). The company provides a number of services such as outpatient pharmacy facilities at Warwick and Stratford and Nuneaton hospitals; estates and facilities management at Stratford hospital, Acorn House and Lillington Health Hub; private patient service and consultancy services to NHS Trusts. 

Subject to the Company and individual’s performance, an annual discretionary bonus will be awarded. 

There is automatic enrolment to the Company pension scheme, with the Company contributing 5%. 

A benefits package is available to the appointed candidate upon successful completion of the six month probationary period. This gives access to benefits such as a car lease scheme; Home & Electronics scheme; discounted leisure and travel; retail discounts and a cycle to work scheme.

Where is also access to a 24/7, 365 days a year Employee Assistance Programme to support colleagues who may be facing some tough times or they need extra support with their mental well-being.

Detailed job description and main responsibilities

Undertaking the day-to-day procurement of the Pharmacies, which will include releasing orders, checking contract prices, receiving & checking off stock in accordance with Standard Operating Procedures

To manage short-term supplier ‘to-follows’ and longer-term medication shortages in line with company policies, ensuring continuity of supply

Ensures that paperwork is completed accurately and on time, communicates issues as appropriate, and attends meetings when required

To assist with National Patient Safety Alerts, medicine recalls and medicine notifications as required.

To ensure that stock returned to pharmacy is correctly assessed for re-use.

To dispose of medicines appropriately.

To be responsible for maintaining a clean and tidy work environment.

To support with daily stock checks, investigate anomalies and, where authorised, check stock levels, maintaining records as required.

To co-ordinate and record temperature measurements in the pharmacy and report any discrepancies to line manager.

Offers suggestions to improve the way we work utilising best practices.

Being made accountable for certain aspects of the role at the request of the line manager.

Maintain excellent working relationships and good communications with patients and Trust employees. Contributes to the teamwork ethic so enabling the best possible service and care to patients

To ensure confidentiality of commercial and clinical information which may related to patients; staff; Company policies; prices; business information, and takes into account requirements of the General Data Protection Regulation 2018 and Freedom of Information Act legislation

Manages their own personal training and development

Any other relevant duties and training requirements at the request of the line Manager.

Adheres to Health and Safety, Equal Opportunities, and all other relevant legislation

To assist in the collection and reporting of departmental Key Performance Indicators (KPI’s)

The contact point for all robot maintenance. Maintain re-boots of ARIM and the robot, shelf maintenance and general IT.

Knowledge skills and experience required:

Essential

GCSE at C grade in Maths and English Language

Pharmacy Technician course with an approved provider

Previous procurement experience

Previous outpatient pharmacy experience

UK Pharmacy dispensing experience

Desirable

Knowledge on Wellsky/CMM computer system.

Ability to travel between sites if required

Staff Management Experience.

Communications and Working Relationships:

Engender a patient first culture across the organisation ensuring high standards of professional customer service are delivered at all times within the pharmacy.

To provide a liaison service between the Trust and suppliers to fulfil the patient need.

To effectively communicate and resolve queries, discrepancies and out of stock medicines.

To help train new members of the pharmacy team in the stock management processes and procedures.

To communicate with relevant external agencies appropriate to Pharmacy Procurement & Stores, such as licensing bodies.

Personal qualities:

Able to work under pressure and meet agreed deadlines and be decisive

Professional credibility

Ability to work on own initiative

Excellent communication and interpersonal skills

The post holder will be required to use a VDU during the working day

Required to undertake prolonged concentration, a few hours a day

Person specification

Qualifications

Essential criteria
  • GCSE at C grade in Maths and English Language
  • Technician course with approved provider.

Experience

Essential criteria
  • Previous procurement experience
  • Previous outpatient pharmacy experience
  • Previous hospital pharmacy experience

Skills

Desirable criteria
  • Medical consumables product knowledge.
  • Knowledge of Pharmacy ordering and stock Management systems incl. Wellsky and CMM
  • Supply chain knowledge
  • Proficient use of Microsoft Office packages (Outlook, Word, Excel etc.).
  • Accurate data entry skills.

Personal Qualities

Essential criteria
  • Able to work well in a team
  • Ability to work calmly and competently under pressure and achieve deadlines, escalating issues as required.
  • Patient focused
  • Confident and articulate
  • Self-motivated and able to prioritise work to achieve deadlines without compromising quality.
  • Able to communicate well with internal and external colleagues

Other

Essential criteria
  • Ability to work between sites, must have own car.

Employer certification / accreditation badges

Applicant requirements

You must have appropriate UK professional registration.

Documents to download

Apply online now

Further details / informal visits contact

Name
Reena Parmar
Job title
Superintendent Pharmacist
Email address
[email protected]
Telephone number
01926495321
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