Swydd wag: Senior Finance Assistant, South Warwickshire University NHS Foundation Trust, Warwick

Crynodeb o'r swydd

Prif leoliad: Finance
Gradd: NHS AfC: Band 6
Contract: Parhaol
Oriau: Llawnamser - 37.5 awr yr wythnos
Cyfeirnod y swydd: 203-C419

Cyflogwr: South Warwickshire University NHS Foundation Trust
Math o gyflogwr: NHS
Gwefan: Warwick Hospital
Tref: Warwick
Cyflog: £35,392 - £42,618 per annum
Cyfnod cyflog: Yn flynyddol
Yn cau: 22/07/2024 12:00

Senior Finance Assistant

NHS AfC: Band 6

South Warwickshire University NHS Foundation Trust is one of the top performing organisations within the NHS. Our staff think this is a great place to work and we hope you will agree. We have recently been rated as 'Outstanding' by the Care Quality Commission (CQC) following our most recent inspection.

We provide services across Warwickshire and beyond ranging from Hospitals in Warwick, Stratford-Upon-Avon, Royal Leamington Spa and Shipston-on Stour to Community Services across the whole county. This includes our Community Teams in North Warwickshire.

We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity. Over 6000 people work for the Trust and many of them have been here a long time. People find they don’t need to go elsewhere to find a fulfilling career in healthcare.

The first thing you will notice about us is how we take our values seriously. We believe that our values underpin everything we do. If you are interested in a role with us you need to make sure our values match your own.

Our values can be summed up in one sentence. We are ‘Trusted to provide inclusive, safe, effective and compassionate care’. Throughout the recruitment process you will be asked to think about how you demonstrate these values and how they impact on your work. It doesn’t matter what role you do, whether it is patient facing or not, we are all working in the same way with our values at the core.

Probationary Period

All new staff to the Trust will be subject to a standard 6 month probationary period, the details of which will duly follow in your contract of employment.

Equality, Diversity, and Inclusion

South Warwickshire University NHS Foundation Trust is committed to creating and sustaining a positive and inclusive working environment for all our employees. Our aim is to ensure that employees are equally valued and respected and that our organisation is representative of all members of society. We define diversity as valuing everyone as an individual – we value our employees, job applicants, students, patients and visitors as people. This is reflected within our values of being Inclusive, Safe, Effective, Compassionate and Trusted.

Agile and Flexible Working

All our staff will have a work base. However the Trust operates as an Agile Working Team therefore staff may be working from home on a regular basis as required by the service. However, occasionally travel around Warwickshire and into your base will be required so access to your own transport would be helpful.

The Trust also welcome staff to work flexibly and we would welcome the conversation at interview regarding flexible working.

Staff Benefits

The Trust offer a wide range of additional benefits to staff. Anyone who joins us on a substantive basis can assess things such as the Lease Car Scheme, Electronics Scheme, Discounted Leisure and Travel, Cycle to work scheme amongst many others available.

Car Parking

The Trust have recently completed the construction of a multi-storey car park at our Warwick Hospital site which has allowed us to reduce waiting times for car parking passes.

To keep up to date on our latest recruitment activity follow us on twitter @swftrecruit or look us up on Facebook (Recruitment - South Warwickshire NHS Foundation Trust).

Swydd ddisgrifiad a phrif gyfrifoldebau manwl

DIMENSIONS
KEY RELATIONSHIPS
Internal
• Finance and Performance Directorate
• Senior clinicians, including Consultant Medical Staff
• Clinical and operational managers
• Procurement
• Information department
• Human Resources
• Budget Holders
• Internal Auditors
External
• Clinical Commissioning Groups and other NHS organisations
• NHS Trusts
• External Auditors
RISK ASSESSMENT
• Work with display screen equipment and keyboard for prolonged periods.

Support the collation and completion of the financial elements of the annual planning process.

Support the production of all monthly and quarterly reporting internally /
externally, ensuring that all reporting timetables and deadlines are met and
that key finance and non-finance staff are clear of their deadlines and
responsibilities.

Support development of internal financial reporting in line with the Trust’s
strategic vision for reporting maintaining a standardised, efficient and
integrated financial reporting system that incorporates information on
Performance, Human Resources and Workforce, Operational Performance,
Quality Indicators, Activity & Income and Expenditure and Efficiencies.

To be aware of benchmarking opportunities across NHS networks and to
assist the Deputy Finance Manager in developing plans for implementing best practice and new methods/models for improvement of financial management information and improving information to the Divisions.

Working with the Divisional senior management team, supporting the Deputy Finance Manager in providing financial information and advice on all aspects of finance related business, including but not limited to budgetary management, capital investment, business case developments and efficiency savings programmes.

To take responsibility for all aspects of budgetary management within the
relevant Division, including monthly monitoring of performance. This will
include ensuring the financial position and reports present an accurate and
robust cleansed data on a monthly basis. You will work with the managers to interpret financial information and variances from plan and offer guidance & advice so that potential financial problems can be identified early enough for effective corrective action to be taken.

To provide the Deputy Finance Manager with the information necessary to
support the monthly reporting cycle and assurance that all relevant financial risks within the Division have been accounted for. This will include
explanation of significant variance movements for inclusion in the Trust Board Report.

To work on the Division’s Cost Productivity Improvement Programme (CPIP), supporting the Deputy Finance Manager and management team to identify and monitor CPIP schemes.

To prepare the month-end financial positions for the Division in readiness for the Deputy Finance Manager review. To take responsibility for Financial
Management month-end closedown, and collating the Finance and
Performance Executive reporting pack for the Division.

To support the collation of Division forecast positions on a monthly basis,
working closely with the budget holders ensuring all key financial issues are
considered.

To support the Division’s annual budget setting exercise preparing
appropriate key performance indicators, identifying activity, workforce and
expenditure trends, cost pressures and CPIPs and working with budget
managers on their plans.

To prepare and review all recharges, both to and by the Division with partner organisations.

Support the Deputy Finance Manager to develop the use of Service Line
Reporting to engage clinicians and other Division staff in developing efficient and high quality clinical services. This will involve taking the supporting role in ensuring the principles of Service Line Management are embedded within the Division and developing & maintaining strategies and operational processes which support effective financial governance and management.

To assist the Deputy Finance Manager in working with service managers and clinical staff to make improvements to Division performance.

To provide cover for the Deputy Finance Manager in their absence, providing financial information and support as and when required.

Supervisory management of the Finance Assistant including supporting
appropriate personal development plans.

To carry out all of the above duties in line with standing financial instructions and standing orders of the Trust, and in accordance with local procedures and guidelines as notified from time to time.

Any instances where the standing financial instructions are not being adhered to should be notified to the Head of Financial Management as soon as possible.

To support Divisions in the production of ad hoc business case costings,
ensuring a work up of financial analysis of all options.

To provide training as required to managers and finance staff both internal
and external to the finance department.

Manyleb y person

Qualifications

Meini prawf hanfodol

AAT qualified or actively studying for a CCAB (or equivalent) qualification.

Meini prawf dymunol

Qualified or passed finalist CCAB (or equivalent) i.e. CIMA, ACCA, CiPFA

Experience

Meini prawf hanfodol

Previous experience of working with senior clinicians (or equivalent).
Evidence of experience of financial management accounts in the NHS, other public sector or large commercial organisation.
Experience of supporting the annual financial planning and budget setting process.
Experience of analysing and using non-financial as well as financial information in business planning, reporting and decision making.
Experience of delivering or supporting specific improvement in CBU finance performance.
Acute Sector experience.

Meini prawf dymunol

Experience of procurement.
Experience of analysing and using non-financial information in business planning, reporting and decision making.
Financial reporting experience in the NHS, other public sector or large commercial organisation.

Skills

Meini prawf hanfodol

Understanding of NHS planning and reporting processes.
Able to create and develop spreadsheets.
Able to apply appropriate costing methodologies in accordance with best practice
Ability to contribute to the understanding of financial information of CBUs and the Trust.
Ability to work in a multi-disciplinary environment.
Good interpersonal, negotiation and communication skills
Ability to develop innovative problem-solving approaches and to work to demanding timescales.
Detailed knowledge of General Ledger systems and reporting tools. Able to handle large quantities of data and evaluate complex financial problems
Good report writing skills.

Meini prawf dymunol

Application of change management tools and techniques.
Programming or software knowledge working with highly complex systems and a variety of information sources.
Ability to handle complex budgets and manage change.
Have experience of supporting the production of financials for business cases.
Ability to make judgements, assess and quantify risk and determine the impact of decisions and actions on the organisation.

Personal Qualities

Meini prawf hanfodol

Professional and personal credibility and integrity.
Team player.
Able both to lead and to support others to achieve objectives.
Calm and resolute under pressure

Other

Meini prawf hanfodol

Knowledge and understanding of equal opportunities
Able to travel between sites
Occupational Health clearance

IMPORTANT INFORMATION

Sometimes we get a lot of applications for our roles. On those occasions we might close the job early. If you don’t want to miss out we recommend submitting your application as early as possible.

The Trust use an Applicant Management System called TRAC which helps us manage the recruitment process. All communications regarding your application will come via TRAC (even if you applied via NHS Jobs).

Please check your TRAC account regularly and ensure your email is set up to accept messages so they don't go into your junk/spam folder.

We aim to shortlist all vacancies within 2 days of the vacancy closing, we will get back to all candidates ASAP.

Please ensure all sections of the application form are completed fully. Please particularly ensure that you provide full details of all referees including business email address, telephone contact details and postal address.

South Warwickshire University NHS Foundation Trust is an equal opportunities employer who is committed to Equality and Diversity and does not tolerate discrimination or harassment on the grounds of any protected characteristic as defined by the Equality Act 2010.

All South Warwickshire University NHS Foundation Trust sites are smoke free. We feel it’s a great way to help our patients, visitors and staff stay healthy.

The Trust is part of a ‘Foundation Group’ through a strategic alliance with Wye Valley NHS Trust, George Eliot Hospital NHS Trust and Worcestershire Acute Hospitals NHS Trust. This partnership is great for the sustainability of all four organisations and allows us to share learning and maximise opportunities to ensure the delivery of high quality health and care services for our local populations.