Job summary
Employer heading
Executive Assistant
Band 5
South East Coast Ambulance Service NHS Foundation Trust (SECAmb) has a vision to ‘support our staff to provide a caring, high quality and efficient urgent and emergency care service to our communities’. We are rated ‘Good’ for care by the Care Quality Commission and while the other areas under their most recent report require improvement, our aim is to continually improve and to reach outstanding across all areas of the Trust.
Our 4,000+ workforce provide services to 4.9m people across Kent, Surrey, Sussex and North East Hampshire. We handle over 1 million calls to 999 and 1 million calls to NHS 111 every year. More information regarding our services and locations can be found on our website.
Job overview
Do you enjoy working in a busy and varied environment? We are looking for a dynamic and highly organised individual to support three of our Executive Directors.
South East Coast Ambulance Service NHS Foundation Trust (SECAmb) has a vision to ‘support our staff to provide a caring, high quality and efficient urgent and emergency care service to our communities”. Our 4,000+ workforce provide services to 4.9m people across Kent, Surrey, Sussex and North East Hampshire.
As an Executive Assistant you will play a pivotal role in supporting the following Executive Directors in their daily operations by seamlessly handling a wide range of administrative tasks:
- Chief Finance Officer
- Chief Digital Information Officer
- Director of Transformation & Strategy
This position requires a proactive, adaptable and detail-oriented professional, who is friendly, engaging and confident in communicating across the organisation at all levels. They will be able to make informed decisions, display sound judgement, and have an energetic and enthusiastic mindset, eager to tackle new tasks and offer ideas.
This is a hybrid role (1- 2 days in the office) working 37.5 hrs per week.
Main duties of the job
The successful post holder will be able to ensure the smooth running of the office and possess effective stakeholder management skills, so as to contribute to the successful running of the Trust as a whole.
You will have extensive experience in diary management, arranging meetings and appointments via the calendar system with both external and internal personnel. This will include liaison with government departments and other healthcare related organisations.
You will also have experience of developing and implementing effective systems and strategies to manage the activities, workload and efficient use of time of the Executive Directors. You will provide additional diary and meeting coordination support to the senior management team within the directorates as required.
Working for our organisation
- Option to join NHS pension scheme
- A minimum 27 days' holiday each year, increasing after 5 years’ service.
- Personal and professional development and training opportunities.
- Salary Sacrifice schemes for cars or push bikes.
- Access to occupational health and counselling services.
- Award winning wellbeing hub
- Back up buddy App
- Access to NHS discounts, offering NHS employees a range of money-saving deals.
Detailed job description and main responsibilities
In addition, you will:
- Be educated to degree level or equivalent with evidence of continuing professional development
- Have knowledge and understanding of good governance and Board assurance
- Have experience working in a large, multi-professional organisation, supporting at very senior manager level.
- Be able to prioritise and make judgements involving highly complex or sensitive issues
If you are a current SECAmb employee, by applying for this position, if successful you will move to the terms and conditions associated with the post. Any unsocial hours payments will be paid under the Section 2 agreement of agenda for change. Section 2 unsocial hours will need to be claimed via your monthly timesheet. More information regarding section 2 can be found in the Agenda for Change handbook and on the our dedicated Section 2 page on The Zone.
Person specification
Qualifications/Experience
Essential criteria
- Degree level education or equivalent knowledge/experience
- Management/Secretarial or equivalent relevant training/experience
Experience
Essential criteria
- Extensive experience working as a personal assistant or providing service and project support at senior management level.
- Experience of working in a large, multi-professional organisation.
- Experience of working under pressure with strict deadlines and dealing with a range of complex issues, sometimes leading to conflicting priorities
Desirable criteria
- Experience of working in the NHS
- Experience of a wide range of Trust procedures and practices
Skills/Knowledge/Ability
Essential criteria
- Excellent organisation skills with the ability to apply appropriate judgement to deal with competing demands and high workloads.
- Excellent communication skills both orally and written.
- Ability to prioritise, screen and handle calls on behalf of a senior management team.
Applicant requirements
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Justine Buckingham
- Job title
- Business Support Manager
- Email address
- [email protected]
- Telephone number
- 07825 011624
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