Crynodeb o'r swydd
- Prif leoliad
- Medical PA
- Gradd
- NHS AfC: Band 4
- Contract
- Parhaol
- Oriau
- Rhan-amser - 30 awr yr wythnos
- Cyfeirnod y swydd
- 354-AE-20970
- Cyflogwr
- Sussex Partnership NHS FoundationTrust
- Math o gyflogwr
- NHS
- Gwefan
- St Mary's House
- Tref
- Eastbourne
- Cyflog
- £25,147 - £27,596 Pro rata
- Cyfnod cyflog
- Yn flynyddol
- Yn cau
- 07/07/2024 23:59
Teitl cyflogwr
![Sussex Partnership NHS FoundationTrust logo](https://static.trac.jobs/employer-logos/246.png)
Medical PA
NHS AfC: Band 4
Welcome from our Chief Executive
Our organisation is expanding and we're looking for people with the right values, skills and/or potential to join us. We need people with energy, expertise, enthusiasm to help us provide the very best possible specialist NHS mental health and learning disability care. This involves helping us achieve our strategy to improve the quality of life for the communities we serve through People, Prevention and Partnerships.
So what can we offer you in return?
We're an organisation which puts people first. We'll do everything possible to help you feel respected, valued and included. We'll help you learn, acquire new skills and gain further experience to support your career development. And we'll provide the opportunity for you to bring your fresh ideas to work about how we can do things differently and continue improving.
You will also be joining a health and care system committed to working together to do the best we can for the communities we serve. Above all, at Sussex Partnership you'll have the chance to make a difference to the lives of the patients, carers and families across our communities.
As a Trust we are committed in making a difference. Your development is important to us, so don't forget to ask us during interview what opportunities we can offer. We can offer fully funded lifelong learning opportunities such as an apprenticeship from GCSE to Masters level.
If you like the sound of that, then come and join our team.
Trosolwg o'r swydd
An exciting opportunity has arisen for a B4 Medic PA to work for the Assessment and Treatment Service, Sussex Partnership NHS Foundation Trust, based at St Mary’s House in Eastbourne.
Hours: 30 hours per week.
The post holder will provide secretarial and administrative support to a Consultant Psychiatrist and associated multi-disciplinary team. This includes working and acting on own initiative and dealing with potentially complex situations. The team is friendly and dynamic and we are committed to providing excellent care to our Service Users.
Prif ddyletswyddau'r swydd
The medic PA will provide a high standard of secretarial and administrative service to the Consultant and associated multi-disciplinary team. You will need to be enthusiastic, well organised and efficient, self-motivated and have excellent secretarial skills. Preferably you will have had experience in a medical setting or extensive secretarial experience gained elsewhere. You will have a Business and Administration NVQ level 3 (or willing to work towards) and/or equivalent qualification, proven audio typing experience, and ability to produce work with a high level of accuracy and attention to detail.
You will be comfortable networking and communicating with a large team, including clinicians, senior managers, patients and other agencies. You will need to have good time management skills, and ability to prioritise effectively in a busy environment is essential. You will need to be adaptable to the needs of the Service and determined to add value to the organisation. Supervisory experience is desirable but not essential.
You must be proficient in the use of Microsoft Office including Word, Excel and Outlook. Experience in the use of databases is essential.
Gweithio i'n sefydliad
You will be joining an organisation rated 'good' overall by the Care Quality Commission and 'outstanding' for caring. We are always trying to improve. We listen to and learn from feedback. We carry out healthcare research and put it into practice. We develop new ways of providing services in partnership with others and help staff develop through education and training. We also believe it's important to learn from when things go wrong and to encourage staff to speak out about anything they are concerned about.
Our values
People first. Future focused. Embracing change. Working together. Everyone counts.
Our vision
Outstanding care and treatment you can be confident in.
The Assessment and Treatment Service is a friendly team based at St Mary’s House in Eastbourne. The team consists of Psychiatrists, Community Mental Health Nurses, Occupational Therapists, Support time recovery workers, Psychologists, GMHWP's and admin support.
Swydd ddisgrifiad a phrif gyfrifoldebau manwl
· To work directly to the Consultant and the multi-disciplinary team, providing a comprehensive and highly efficient secretarial and administrative support service.
· To be responsible for the development and management of effective electronic spreadsheets, including appointment booking, complex diary management, adhering to the Trust policies of file management.
· Provide a first point of contact for enquiries from service users and their carers, staff at all levels both from within the Trust and external agencies, providing a highly professional and confidential messaging service, taking follow up action as appropriate.
· To provide excellent administrative and secretarial support using appropriate software packages. Working to strict timescales and to a very high standard of accuracy, using Trust templates, in line with Trust guidelines. Documents include meeting minutes, clinical reports and clinical correspondence.
· To provide a personal assistant service to the Consultant to include the screening and distribution of all mail, drawing attention to urgent issues. Using own initiative as appropriate.
· To liaise with GP's, other mental health services, Social Services and any other agencies as required.
· Organise and arrange service users clinics; make necessary arrangements for case reviews.
· To organise transport or interpreters for service users as required.
· To undertake any ad-hoc pieces of work as required.
· To be proactive in organising and prioritising workload and managing own time effectively.
· Day to day supervision of junior administrative staff, involving supervision and appraisal as required, induction and participating in recruitment and allocation/monitoring of workload.
· Attend team meetings as required. To assist in the development of the service.
· To photocopy/upload/distribute documents as required.
· To ensure compliance with departmental and Trust policies.
· To carry out any other general office duties as required.
· To provide cover for other secretarial and administrative staff as appropriate.
· To participate in the Trust supervision and appraisal policy.
· To undertake training as necessary.
Manyleb y person
Qualifications
Meini prawf hanfodol
- Relevant NVQ3 qualification / RSA 3 or equivalent
Knowledge/Experience
Meini prawf hanfodol
- Extensive knowledge of a full range of secretarial procedures
- Knowledge of software programmes / packages
- Previous experience in a similar role
Gofynion ymgeisio
Mae'r swydd hon yn ddarostyngedig i Orchymyn Deddf Adsefydlu Troseddwyr 1974 (Eithriadau) 1975 (Diwygio) (Cymru a Lloegr) 2020 a bydd angen cyflwyno Datgeliad i'r Gwasanaeth Datgelu a Gwahardd.
Dogfennau i'w lawrlwytho
Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol
- Enw
- Louise Huggett
- Teitl y swydd
- Admin Team Lead
- Cyfeiriad ebost
- [email protected]
- Rhif ffôn
- 07471031943
- Gwybodaeth i gefnogi eich cais
Alternatively please contact St Mary's House on 01323 747224.
Rhestr swyddi gyda Sussex Partnership NHS FoundationTrust yn Gwasanaethau gweinyddol neu bob sector