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Job summary

Main area
Administration
Grade
NHS AfC: Band 4
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
354-CS-21678
Employer
Sussex Partnership NHS FoundationTrust
Employer type
NHS
Site
Aldrington Centre
Town
Hove
Salary
£26,530 - £29,114 pa
Salary period
Yearly
Closing
15/04/2025 23:59

Employer heading

Sussex Partnership NHS FoundationTrust logo

Neurodevelopmental Pathway Administration Coordinator

NHS AfC: Band 4

Come and join us

We're looking for people who share our values (compassion, accountability and optimism) to help us provide high quality care to the patients, carers, families and local communities we serve. We specialise in providing NHS mental health and learning disability services.

So what can we offer you in return?

We're an organisation which puts people first. We'll do everything possible to help you feel respected, valued and included. We'll help you learn, acquire new skills and gain further experience to support your career development. And we'll provide the opportunity for you to bring your fresh ideas to work about how we can do things differently and continue improving.

You will also be joining a health and care system committed to working together to do the best we can for the communities we serve. Above all, at Sussex Partnership you'll have the chance to make a difference to the lives of the patients, carers and families across our communities.

As a Trust we are committed in making a difference. Your development is important to us, so don't forget to ask us during interview what opportunities we can offer. We can offer fully funded lifelong learning opportunities such as an apprenticeship from GCSE to Masters level.

If you like the sound of that, then come and join our team.

Job overview

Are you looking for an administration role just a 5-minute walk away from the beach?

Does supporting a vital team within our Child and Adolescent Mental Health service sound good to you?

If so, we'd love to hear from you!

We're looking for a Team Administration Coordinator to join our CAMHS Neurodevelopmental Pathway at the Aldrington Centre, Hove. 

This position would suit an experienced secretary/administrator who is looking for a challenging and rewarding career move into an interesting and varied role.

The successful candidate will provide excellent administration and secretarial support to our team of clinicians.  You will be responsible for supervising the admin team and ensuring work is coordinated effectively. 

Main duties of the job

Your role will be to provide excellent administration/secretarial support to the team, including but not limited to:

  • Management of admin staff
  • Act as a central secretarial and admin contact point for the admin team
  • Coordination of workload, maintaining an overview of the admin function and workflow.
  • Inputting data onto electronic patient records/opening & closing referrals
  • Working closely with the Neurodevelopmental Pathway Manager
  • Managing Outlook diaries
  • Running data as requested
  • Arrangements of meetings and administration/minute taking
  • Data collection - using Excel spreadsheets
  • Managing rosters for the team
  • Assisting with the induction of new staff
  • Typing of correspondence as requested by clinicians
  • Collating data and reporting i.e. spreadsheet, Graphs etc. and workflow within the team
  • Oversee referral process and procedures 

Good communication skills are essential together with the ability to deal sensitively with people who may be distressed at times.

Working for our organisation

This is a rewarding and varied job with plenty of responsibility and is an excellent opportunity to develop your skills. In return for your hard work and dedication we can offer you the opportunity to work within a friendly and supportive team.

As a mental health trust, Sussex Partnership places a huge focus on the wellbeing of our staff, as well as ensuring our reward packages reflect the immensely important work they do.

Detailed job description and main responsibilities

This exciting position is for 37.5 hours per week and is a busy role with a varied workload. Therefore, we are seeking an individual who is able to find a balance between team working and utilising initiative.

See attached Job Description and Person Specification for full details.

Person specification

Qualifications

Essential criteria
  • NVQ 3 in Business & Administration or evidence of equivalent practical experience
  • RSA 3 or equivalent experience and evidence of further practical experience
  • Good standard of secondary education; GCSE at Grade C or above

Knowledge/Experience

Essential criteria
  • Significant experience of a range of secretarial procedures
  • Significant experience of working as an administrator or secretary
  • Experience of office and resource management
  • Experience of supervising others
  • Experience of producing documents to a high standard of presentation with good accuracy
  • Experience of maintaining office systems
  • Experience of generating own correspondence
  • Experience of working as part of a team

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyDisability confident leaderDefence Employer Recognition Scheme (ERS) - BronzeCare quality commission - GoodArmed Forces Covenant Gold AwardStep into healthPride In Veterans

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Anna Pryor
Job title
Business Manager Community CAMHS
Email address
[email protected]
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