Job summary
- Main area
- Administration
- Grade
- NHS AfC: Band 4
- Contract
- Permanent
- Hours
- Part time - 30 hours per week (0.80 FTE)
- Job ref
- 990-SW-6732776-E
- Employer
- NHS England
- Employer type
- NHS
- Site
- Any South West Office
- Town
- Any South West Office
- Salary
- £26,530 - £29,114 per annum, pro rata (exclusive of London weighting)
- Salary period
- Yearly
- Closing
- 08/12/2024 23:59
Employer heading
Education and Training Placement Administrator
NHS AfC: Band 4
Our Organisation
The NHS is building a culture that is positive, compassionate and inclusive – and we all have our part to play.
As employers we are committed to protecting and promoting the physical and mental health and wellbeing of all our colleagues. This underpins our values as set out in the NHS Constitution and supports us to be an Employer of Choice, while helping our colleagues to deliver high quality services for our patients and communities.
As a flexible employer, we want to support you to work in a way that is best for the NHS, our patients and you. Talk to us about how we might be able to accommodate a flexible working arrangement whether that’s a job share, part time, hybrid working or another flexible pattern. In addition, although the role advertised may have a ‘home’ office base indicated, we remain committed to supporting flexibility around workplace locations. If it works for the service, we will do our best to make it work for you.
Job overview
We are looking for someone to provide administrative support to our Education and Training Placement Lead in the day to day running of the Placements workstream.
The Placements workstream sits within the Workforce Supply Assurance and HR OD Team and is responsible for placement expansion; sharing good practice through various meetings; organising bespoke events and system level meetings; leading focussed work to address placement challenges and hot spots; leading on the development of a clinical placement capacity management system; payment of clinical tariff; and ensuring effective coordination across internal functions related to Placements.
This is an exciting opportunity for an individual looking for a varied and interesting role, working within a busy and supportive team. We would also like to support the appropriate candidate to complete a Level 3 Apprenticeship in Business and Administration or Level 4 in Project Management.
Main duties of the job
You would be responsible for:
- supporting the management of clinical tariff payments
- some diary management
- arranging and taking meeting actions
- undertaking a variety of administrative tasks ranging from organising data through to drafting communications
We would like someone with excellent communication and interpersonal skills. Competence in using Excel is required, as well as other software applications including Word, PowerPoint and Outlook, SharePoint and Teams. The role would suit someone with strong organisational and numerical skills. The ability to work within and across teams would be advantageous as well as the ability to engage with a variety of external stakeholders.
Working for our organisation
The NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:
- Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
- Making the NHS a great place to work, where our people can make a difference and achieve their potential.
- Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
- Optimising the use of digital technology, research, and innovation
- Delivering value for money.
If you would like to know more or require further information, please visit https://www.england.nhs.uk/.
Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.
Staff recruited from outside the NHS will usually be appointed at the bottom of the pay band.
NHS England hold a Sponsor Licence; this means that we may be able to sponsor you providing the Home Office requirements are met. To be eligible for sponsorship through the Skilled Worker route you’ll usually need to be paid the ‘standard’ salary rate of at least £38,700 per year, or the ‘going rate’ for your job, whichever is higher. You can find more information on the Government website.
Detailed job description and main responsibilities
You can find further details about the job in the attached Job Description and other supporting documents.
Person specification
Qualifications
Essential criteria
- Evidence of continuing professional development
Desirable criteria
- Advanced MS Excel Skills
Skills/Knowledge
Essential criteria
- Microsoft Office skills, including Word and Excel
- Excellent communication skills
- Numeracy
- Excellent organisational skills
Desirable criteria
- Stakeholder engagement skills
Experience
Essential criteria
- Ability to work effectively within a team (and experience of)
- Ability to work unsupervised and manage own workload (and experience of)
- Experience of working as an administrator
Desirable criteria
- Understanding of customer relations and stakeholder management
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Jane Bunce
- Job title
- Workforce Supply Specialist Senior Manager
- Email address
- [email protected]
- Telephone number
- 07585 999273
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