Job summary
- Main area
- Assistant Buyer
- Grade
- Grade B
- Contract
- Permanent
- Hours
- Part time
- Flexible working
- Job ref
- 372-CHS1485
- Employer
- Calderdale and Huddersfield Solutions Ltd
- Employer type
- NHS
- Site
- Calderdale and Huddersfield Ltd
- Town
- Huddersfield
- Salary
- £22,429 per annum pro rata
- Salary period
- Yearly
- Closing
- 14/07/2024 23:59
- Interview date
- 26/07/2024
Employer heading
Assistant Buyer
Grade B
CHS is able to offer a wide range of services. Our scale enables us to offer competitive rates and we have a long track record of providing high quality, customer-focused services.
We offer comprehensive estates, facilities management, medical engineering, catering solutions and procurement services supporting the provision of safe, effective healthcare to our communities. We are committed to delivering our Green Plan goals of reducing carbon emissions, air pollution, waste generation and improving recycling throughout delivery of our services. We also enable profit to go back into patient care.
CHS recognises that its staff are its greatest asset and that its business is its people. The company aims to create an environment and culture of openness, trust and honesty. We encourage and celebrate diversity because broader perspectives, skills, experience and knowledge will enrich and enhance the value we bring to each other, our clients, shareholders and other stakeholders.
Job overview
Summary of the Role:
As part of a locally based Procurement and Supplies team the post holder will:
- Assist in the administration of the procurement department including purchase to pay activity, meeting scheduling etc
- Help to ensure that goods and services are obtained in the most cost effective manner, in accordance with the Trust’s Financial Procedures and Public Contract Regulations.
- Provide a source of information and advice to customers and generally act as a key point of contact for both internal and external stakeholders
- Maintain appropriate purchasing (and other) records on behalf of CHS/the Trust
Main duties of the job
Key responsibilities of the role:
- Support with transactional purchase to pay tasks relevant to the procurement department i.e. ensuring all orders are checked for accuracy/certified before dispatch, turning requisitions in to purchase orders, dealing with queries and unpaid invoices etc
Working for our organisation
At CHS we understand the differences in delivering our services in complex environments and we have a flexible approach to meet the needs of our customers. Our Estates and Facilities management functions alongside our Medical Engineering, decontamination and procurement service, provides the following:
- Fully managed estate and building maintenance
- Medical engineering/equipment maintenance/ decontamination
- Procurement advice, guidance and governance
- Capital project management
- Transport
- Grounds maintenance.
- Portering
- Catering
- Cleaning (including robot and deep cleaning)
All provided to nationally recognised standards giving you assurance that your premises and equipment will be the best they can, and your customers will have confidence in you as a provider.
Detailed job description and main responsibilities
- Support with maintaining catalogues and encouraging end users to utilise existing catalogue options wherever possible
- Provide a courteous and quality customer service including providing practical procurement guidance to customers e.g. best route of supply, requisitioning and/or receipting procedures.
- Promptly respond and resolve queries and complaints
- Assist with the administration and maintaining of contract information i.e. database and flagging contract expiries where possible
- Support with the purchase of goods and services as delegated, in line with current SFI values and Public Contract Regulations
- Support with general administration on behalf of the procurement team such as meeting scheduling etc
- Provide cover and support for other team members during holidays, sickness, etc. including cross - category where necessary
- Any other duties which may be required from time to time to ensure the smooth running of the department and to provide an effective procurement service
Person specification
Qualifications
Essential criteria
- 4 passes at G.C.S.E. (or equivalent) at level C or above including English and Maths
Desirable criteria
- Vocational courses appropriate to the post
- Willingness to undertake appropriate further study
Knowledge & Skills:
Essential criteria
- Enthusiasm/motivation
- Team player
- Use of own initiative
- Numerate and literate
- Computer literacy utilising Microsoft Office applications
Desirable criteria
- Knowledge of P2P processes
- Knowledge of Trust procurement systems
Experience
Essential criteria
- Experience of business administration processes
Desirable criteria
- Previous experience in the NHS orother large organisation in a purchasing roll
- Experience of a customer service environment
General
Essential criteria
- Able to fulfill the health requirements of the post as identified in the Job Description, taking into account any reasonable adjustments recommended by Occupational Health
- Must be eligible to work in theUK
- Ability to work in various locations throughout the network of services provided by the Company/Calderdale and Huddersfield NHS FoundationTrust
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Thomas Wareham
- Job title
- Operational Procurement Lead
- Email address
- [email protected]
- Telephone number
- 07827808992
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