Job summary
- Main area
- Buyer
- Grade
- Grade D
- Contract
- Permanent
- Hours
- Full time
- Flexible working
- Job ref
- 372-CHS1542
- Employer
- Calderdale and Huddersfield Solutions Ltd
- Employer type
- NHS
- Site
- Calderdale and Huddersfield Solutions Ltd,
- Town
- Huddersfield
- Salary
- £29,482 per annum, pro rata
- Salary period
- Yearly
- Closing
- 20/03/2025 23:59
Employer heading
Buyer
Grade D
CHS is able to offer a wide range of services. Our scale enables us to offer competitive rates and we have a long track record of providing high quality, customer-focused services.
We offer comprehensive estates, facilities management, medical engineering, catering solutions and procurement services supporting the provision of safe, effective healthcare to our communities. We are committed to delivering our Green Plan goals of reducing carbon emissions, air pollution, waste generation and improving recycling throughout delivery of our services. We also enable profit to go back into patient care.
CHS recognises that its staff are its greatest asset and that its business is its people. The company aims to create an environment and culture of openness, trust and honesty. We encourage and celebrate diversity because broader perspectives, skills, experience and knowledge will enrich and enhance the value we bring to each other, our clients, shareholders and other stakeholders.
Job overview
Summary of the Role:
As part of the Procurement and Supplies team the post holder will:
- Ensure that goods and services are obtained in the most cost effective manner, in accordance with the Trust’s Financial Procedures, Public Contract Regulations, Provider Selection Regime and Procurement Act 2023.
- Provide a source of information and specialist advice to customers and generally act as a focal point for all communication with suppliers and commercial representatives.
- Maintain appropriate purchasing (and other) records on behalf of CHS/the Trust.
- Have regular communication with suppliers to ensure up to date and best pricing is achieved and maintained.
- Support with pre-purchase activity including benchmarking, product trials etc.
- Undertake quotation/tender activity in line with Standing Financial Instructions, Public Contract Regulations, Provider Selection Regime and Procurement Act 2023.
- Demonstrate strong negotiation skills in the Buying activity.
Main duties of the job
Transactional Activity
- Take responsibility for transactional purchase to pay tasks relevant to the procurement department i.e. ensuring all orders are checked for accuracy/certified before dispatch, turning requisitions in to purchase orders, dealing with queries and unpaid invoices etc.
- Ensure catalogues are maintained and managed, and that end users are encouraged to utilise existing catalogue options wherever possible. Create and add to catalogues using data trends.
- Provide a courteous and quality customer service including providing practical procurement guidance to customers e.g. best route of supply, requisitioning and/or receipting procedures.
- Promptly respond and resolve queries and complaints.
- Use purchase order data to analyse trends e.g. frequently ordered items and aggregated spend, and act on this information to ensure best practice procurement in line with SFIs, Public Contract Regulations, Provider Selection Regime and Procurement Act 2023.
- Assist with the management and maintaining of contract information i.e. database and flag contract expiries where possible.
- Use Atamis e-procurement solution to ensure compliance with procurement and contracting activity.
Working for our organisation
At CHS we understand the differences in delivering our services in complex environments and we have a flexible approach to meet the needs of our customers. Our Estates and Facilities management functions alongside our Medical Engineering, decontamination and procurement service, provides the following:
- Fully managed estate and building maintenance
- Medical engineering/equipment maintenance/ decontamination
- Procurement advice, guidance and governance
- Capital project management
- Transport
- Grounds maintenance.
- Portering
- Catering
- Cleaning (including robot and deep cleaning)
All provided to nationally recognised standards giving you assurance that your premises and equipment will be the best they can, and your customers will have confidence in you as a provider.
Detailed job description and main responsibilities
Operational Activity
- Take responsibility and undertake the purchase of goods and services as delegated, in line with current SFI values Public Contract Regulations, Provider Selection Regime and Procurement Act 2023.
- Undertake quotation/tender exercises for goods and services not available against contract, in line with current SFI values Public Contract Regulations, Provider Selection Regime and Procurement Act 2023..
- Interact with suppliers to ensure up to date and best pricing is achieved, mitigating risk of price increases where possible.
- Interact with stakeholders to ensure best value purchasing is undertaken providing guidance and training where necessary.
- Develop a knowledge of the NHS landscape including framework and products to advise stakeholders of the same.
Support Tasks
- Support with monitoring supplier performance ongoing as part of the category management process.
- Support with the development and enhancement of key supplier relationships and explore new business opportunities based on procurement activity.
- Support with the identification and progression of cost saving efficiency schemes, liaising with divisional representatives where necessary.
- Support the Materials Management Team to ensure stock levels are managed for clinical departments where necessary and appropriate, promoting the use of Supply Chain.
Other
- Actively embrace and promote technology advancements and new ways of working introduced to the division, company or the Trust.
- The post holder will be expected to develop the role on an on-going basis with their manager and the service and to adapt the job according to management and organisational changes.
- Provide cover and support for other team members during holidays, sickness, etc. including cross -category where necessary.
- Any other duties which may be required from time to time to ensure the smooth running of the department and to provide an effective procurement service.
Person specification
Qualifications
Essential criteria
- 4 passes at G.C.S.E. (or equivalent) at level C or above including English and Maths
- Vocational/Professional courses appropriate to the post or relevant experience
Desirable criteria
- Willingness to undertake appropriate further study
Knowledge & Skills
Essential criteria
- Kowledge and understanding of the NHS or wider public sector procurement landscape
- Excellent, clear written / oral communication
- Plan and organise own work within broad professional policies
- Understanding of general purchasing including buying processes
- Must be able to work within a team
- Numerate and literate
- Computer literacy utilising Microsoft Office applications
Desirable criteria
- Ability to influence others
Experience
Essential criteria
- Proven skills in buying and raising orders
- Proven experience of purchase order systems such as NEP
- Experience of working in line with SFIs and Public Contract Regulations
- Experience of working in a customer centred environment.
Desirable criteria
- Experience of training others
- Previous experience in the NHS or other public sector organisation in a purchasing role
General
Essential criteria
- Able to fulfil the health requirements of the post as identified in the Job Description, taking into account any reasonable adjustments recommended by Occupational Health
- Must be eligible to work in the UK
- Ability to work in various locations throughout the network of services provided by the Company/Calderdale and Huddersfield NHS Foundation Trust.
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Sohail Khan
- Job title
- Senior Category Manager
- Email address
- [email protected]
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