Job vacancy: Car Parking Admin Support, Calderdale and Huddersfield Solutions Ltd, Huddersfield

Job summary

Main area

Facilities

Grade

CHS Grade A

Contract

Permanent

Hours

Full time
Flexible working

37.5 hours per week

Job ref

372-CHS1520

Employer: Calderdale and Huddersfield Solutions Ltd
Employer type: NHS
Site: Calderdale and Huddersfield Solutions Ltd
Town: Huddersfield
Salary: £22,885 per annum, pro rata
Salary period: Yearly
Closing: 29/12/2024 23:59
Interview date: 09/01/2025

Car Parking Admin Support

CHS Grade A

CHS is able to offer a wide range of services. Our scale enables us to offer competitive rates and we have a long track record of providing high quality, customer-focused services.

We offer comprehensive estates, facilities management, medical engineering, catering solutions and procurement services supporting the provision of safe, effective healthcare to our communities. We are committed to delivering our Green Plan goals of reducing carbon emissions, air pollution, waste generation and improving recycling throughout delivery of our services. We also enable profit to go back into patient care.

CHS recognises that its staff are its greatest asset and that its business is its people. The company aims to create an environment and culture of openness, trust and honesty. We encourage and celebrate diversity because broader perspectives, skills, experience and knowledge will enrich and enhance the value we bring to each other, our clients, shareholders and other stakeholders.

Detailed job description and main responsibilities

Key Responsibilties:

Ensure that confidentiality is maintained at all times, only releasing confidential information during the course of employment to those acting in an official capacity and where appropriate.
To provide admin support dealing with permits, ANPR, Park and Ride
Answer telephone calls in a polite and professional manner, taking accurate messages where appropriate for onward transmission or redirecting to other departments.
Attend and take part in team meetings and regular reviews with the line manager(s).
To maintain the filing system, including e-filing.
Ensure the security and confidentiality of all records.
Deal with incoming/outgoing mail/email for the department, distributing and re-directing post accordingly and ensuring outgoing mail is dispatched to the central distribution point.
Be able to input/extract data, using relevant electronic software. To be able to manipulate data and generate basic evaluation reports.
To maintain promotional materials using relevant software, keeping it up to date and accessible.

Person specification

Knowledge and Skills

Essential criteria

Familiar with Microsoft office
Basic keyboard skills
Good organisational skills, ability to priortise and organise own workloads
Good verbal and written communication skills
Able to complete allocated work within agreed timescales
Ability to deal with a wide range of people across all levels of the Trust and external to the organisation
Demonstrate self-moviation
Ability to learn new skills
Must be able to pay attantion to detail and ensure work carried is accurate

Experience

Essential criteria

Experience of using computer systems
Ability to work undirected and using own judgment
good interpersonal and relationship building skills
Excellent ability to communicate effectiviely in writing and face-to-face

Qualifications

Essential criteria

Good standard of education preferably to GCSE standard or equivalent
Experience of working within a customer focused setting, office / admin environment

General

Essential criteria

Able to fulfil the health requirements of the post as identified in the job description, taking into account any reasonable adjustments recommended by Occupational Health
Must be eligible to work in the UK
Ability to work in various locations throughout the network of services provided by the company / CHFT

Calderdale and Huddersfield Solutions (CHS) are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where required.

Please ensure your application is submitted with referees who can verify your employment/education history over the last three years and include valid email addresses for them. CHS will request electronic Factual Employment References from your previous employers. These references will be requested before you are issued with an unconditional offer of employment letter.

If applying via NHS Jobs, your submitted application will be imported into our preferred third-party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs. You will not be able to track the progress of your application or receive messages through NHS Jobs, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via NHS Jobs. If you have a query relating to your application, please contact the recruitment team on [email protected].

If you are appointed to a post, information will also be transferred into the NHS Electronic Staff Records system. The Inter-Authority Transfer (IAT) process is a critical and beneficial component of ESR and following interview your previous NHS employment data, if applicable will be transferred from your current / most recent employer.

You may be required to undertake a DBS. The Trust will administer the DBS check on your behalf and will recover the cost (Enhanced £54.40, Standard £26.40 or Basic £26.40) from your salary when you commence in post (including Internal staff). For Enhanced and Standard DBS checks you will also be required to participate in the DBS Update Service and pay the £16 cost per year. This is a condition of your employment.

CHS is part of the West Yorkshire Association of Acute Trusts (WYAAT), a collaborative of the NHS hospital trusts from across West Yorkshire and Harrogate working together to provide the best possible care for our patients.