Job summary
- Main area
- Administrative and Clerical
- Grade
- NHS AfC: Band 6
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 990-NUR-6814025-E
- Employer
- NHS England
- Employer type
- NHS
- Site
- Any NHS England UK Office
- Town
- National
- Salary
- £37,338 - £44,962 per annum (exclusive of London Weighting)
- Salary period
- Yearly
- Closing
- 12/12/2024 23:59
Employer heading
Project Coordinator
NHS AfC: Band 6
Our Organisation
The NHS is building a culture that is positive, compassionate and inclusive – and we all have our part to play.
As employers we are committed to protecting and promoting the physical and mental health and wellbeing of all our colleagues. This underpins our values as set out in the NHS Constitution and supports us to be an Employer of Choice, while helping our colleagues to deliver high quality services for our patients and communities.
As a flexible employer, we want to support you to work in a way that is best for the NHS, our patients and you. Talk to us about how we might be able to accommodate a flexible working arrangement whether that’s a job share, part time, hybrid working or another flexible pattern. In addition, although the role advertised may have a ‘home’ office base indicated, we remain committed to supporting flexibility around workplace locations. If it works for the service, we will do our best to make it work for you.
Job overview
The Quality, Sustainability, and Innovation (QSI) team lead and deliver the national nursing improvement programmes to build a quality and safety culture. QSI team support providers to drive sustained improvements in care quality and patient safety. Harness and drive clinical sustainability, innovation, and entrepreneurial practice across care pathways
The project coordinator is a member of the project management team who supports project managers by overseeing administrative tasks, communicating with stakeholders and ensuring resource availability for the project team.
The project coordinator will work closely with the project manager to prepare comprehensive action plans, including resources, timeframes and budgets for projects. You will perform various coordinating tasks, like schedule and risk management, along with administrative duties, like maintaining project documentation and handling financial queries.
Main duties of the job
- Organise project meetings, booking venues, sending invites, taking minutes.
- Attending and/or facilitating meetings where agreed and present on progress, ensuring that all actions are logged and followed up as required
- Ensure all expenditure commitments and all payments are properly authorised, controlled and monitored in accordance with relevant project/programme and departmental procedures.
- Manage the end-to-end procedures relating to all aspects of the project lifecycle.
- Support the team to ensure the timely capture of lessons learned throughout the project life-cycle.
- To raise purchase orders and track and reconcile payment for programme/project work
- Communicate information, risks, issues and dependencies, including briefings and reports to project teams, QSI team, and a range of internal and external staff.
Working for our organisation
The NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:
- Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
- Making the NHS a great place to work, where our people can make a difference and achieve their potential.
- Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
- Optimising the use of digital technology, research, and innovation
- Delivering value for money.
If you would like to know more or require further information, please visit https://www.england.nhs.uk/.
Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.
Staff recruited from outside the NHS will usually be appointed at the bottom of the pay band.
NHS England hold a Sponsor Licence; this means that we may be able to sponsor you providing the Home Office requirements are met. To be eligible for sponsorship through the Skilled Worker route you’ll usually need to be paid the ‘standard’ salary rate of at least £38,700 per year, or the ‘going rate’ for your job, whichever is higher. You can find more information on the Government website.
Detailed job description and main responsibilities
Responsible for enabling the smooth running of projects/programmes by supporting Project/Programme Lead through the operation of project management process, and the co-ordination of business management actions and activities on their behalf.
Responsible for monitoring and communication of project spend and contribute to the financial delivery of the service ensuring it is cost effective and delivered on time.
Responsible for preparing regular project status reports for senior management and other stakeholders. They must provide updates on project milestones, budget status, and any issues or concerns that may impact project delivery.
Responsible for identifying and managing project risks, including developing risk mitigation strategies and monitoring risk levels throughout the project. They must proactively address any potential risks that could impact project outcomes.
Responsible for maintaining accurate and up-to-date project documentation, including project plans, status reports, and meeting minutes. They must ensure that all project documentation is organised and accessible to all team members.
Adhering to all NHS policies and procedures related to project management, procurement, and data protection. They must ensure that all project activities are conducted in accordance with legal and ethical guidelines.
Responsible for scheduling and facilitating project meetings, including preparing agendas, documenting discussions, and following up on action items. They must ensure that all team members are informed and engaged in project activities.
You can find further details about the job, in the attached Job Description and other supporting documents.
Person specification
Qualifications
Essential criteria
- Educated to a degree level, project management qualification, or equivalent level of experience of working at a similar level in specialist area.
Experience
Essential criteria
- Proven experience of work in projects, including updating of project documentation.
- Experience in organising key project meeting, engagement and workshop sessions, sending invites, taking minutes.
- Experience of providing business and/or Project management support to senior managers and managing relationships between senior professionals.
Skills
Essential criteria
- Able to work on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines.
Values
Essential criteria
- Fosters good working relationships and values difference.
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Jacob Ignatius
- Job title
- Senior Project Manager
- Email address
- [email protected]
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