Job summary
- Main area
- Elective Admissions
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 423-7041494
- Employer
- Airedale NHS Foundation Trust
- Employer type
- NHS
- Site
- Airedale NHS Foundation Trust
- Town
- Steeton
- Salary
- £24,625 - £25,674 per annum
- Salary period
- Yearly
- Closing
- 08/05/2025 23:59
Employer heading
Elective Admissions Administrator (Band 3)
Band 3
Be part of our future landscape
At Airedale, we are committed to promoting equality, diversity and inclusion. We actively encourage applications irrespective of people’s age, lived experience of living with a disability or long-term conditions, gender, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances.
Increasing our diversity and supporting our organisation to be more inclusive is a key priority here at Airedale and our teams are at the centre of how we work towards this.
We appreciate all people may have diverse and individual needs and we pride ourselves on supporting all people to thrive and flourish at work. We have frameworks in place that support reasonable adjustments and flexible working for colleagues throughout their working lives which starts at recruitment.
These are exciting times for Airedale. We have the once-in-a-career opportunity to be involved in the planning and building of a completely new hospital here on our Steeton site by 2030. By joining us now you’ll be a key part of our journey over the next few years, with the chance to input into a state-of-the-art, modern healthcare facility that will deliver care to our communities for decades to come. We are also on the journey to a new electronic patient record, part of our wider ambition for our digital future – a future that builds on our significant telemedicine and digital care success. Ultimately, what makes Airedale special is our people. Not just our staff, but our volunteers, patients, visitors, and wider population who make up the Airedale family. This is a Trust that sits at the heart of our community, and our communities are very proud of their Trust.
Job overview
To assist the Elective Admissions Manager in administering Elective Waiting Lists in conjunction with all Clinicians and Managers. To co-ordinate Inpatient waiting lists in an efficient and effective manner, ensuring that patient’s waiting list information is properly and accurately maintained and that patients on the lists are allocated admission dates within the Trust’s waiting time standards, and in line with the Trusts Elective Access Policy.
This position is not currently eligible for a certificate of sponsorship in line with Home Office guidance as it does not appear on the skilled worker visa occupation list.
If you currently hold a different type of visa allowing you to work in the UK we would welcome an application from you. If your visa expires or there is a change in status during your employment, the Trust will be required to review your employment which may result in the termination of your employment to comply with the relevant immigration legislation
In pursuing these duties the post holder will ensure compliance with the NHS Constitution (details of which can be found at the following websites www.nhsemployers.org or www.dh.gov.uk/nhsconstitution)
Main duties of the job
MAINTENANCE OF WAITING LISTS
Responsible for ensuring appropriate booking processes are utilised to facilitate the admission of patients
Responsible for maintaining the Patient Administration System and maintaining the computerised waiting list by adding, removing and suspending patients
Where required, validate waiting lists as requested
Ensure that waiting lists are managed in line with Trust and National targets
ALLOCATING ADMISSION DATES
Analysis of Patient Tracking List (PLT) and PAS generate waiting lists to identify patients and liaise closely with clinicians to allocate ‘to come in (TCI) date’ for patients
When assigning TCI dates, proactively work to ensure maximum utilisation of sessions
To be responsible for the production of theatre & endoscopy lists ensuring all relevant information is recorded and documented accurately
ARRANGING FOR PATIENTS TO COME IN FOR SURGERY / PROCEDURES
Contact patients to offer TCI dates and ensure relevant documentation is forwarded to patients in line with the booking guidelines for fast track/ urgent or routine cases
Working for our organisation
We are delighted to offer a wide range of benefits to employees including:
- Cycle to Work
- Travel Scheme
- Childcare Vouchers with Salary Sacrifice
- Onsite Nursery
- Buying and Selling Annual Leave
- Car Leasing
- Employee Assistance Programme
- Employee Health and Wellbeing
- Extensive Reward Scheme
- Counselling Service
- Financial packages including Vivup and Wagestream
- Staff Networks, Enable, Rainbow, Gender, Race Equality Ecoaware & Admin Network.
Our values:
We understand that it’s down to the hard work, effort and dedication of our staff that makes a difference for our patients. Our people really do make our Airedale experience – we take pride in fostering a friendly, effective and caring work environment. Our values are part of our DNA, which are:
- Committed to Quality of Care
- Compassion
- Working together for patients
- Improving Lives
- Everyone Counts
- Respect and Dignity
Got questions before you apply, please contact the recruiting manager to find out more.
Detailed job description and main responsibilities
OTHER
Contribute to the effective and efficient running of the department by:
- Assisting administrative colleagues as and when possible.
- Performing tasks specific to the area
- Working on own initiative and planning and prioritising own workload.
· Provide other administrative services such as; filing, photocopying, typing, sending/ opening mail
· Demonstrating duties to new starters from time to time when needed
Undertake any other duties as directed by the Elective Admissions Manager or Supervisor for the successful performance of the role.
Attending individual Staff Development Reviews in which training and development needs will be identified and planned, also to ensure you attend Mandatory training as directed by the Elective Admissions Office Manager.
Person specification
Qualifications
Essential criteria
- GCSE (or equivalent) in Maths / English
- OCR 2 word / text processing or equivalent experience
- NVQ level 2 in Business administration
Desirable criteria
- NVQ level 3 in Business Administration or equivalent
- OCR 3 word / text processing or equivalent experience
Experience
Essential criteria
- Experience of working in an office environment
- Dealing with the general public
Desirable criteria
- NHS / Health care background
- Use of health systems (SystmOne)
Skills
Essential criteria
- Good written, verbal and interpersonal skils
- Competent in Microsoft Office Software
Knowledge
Essential criteria
- NHS organisations & working practices
- Basic understanding of Caldicott & Data Protection principles and Confidentiality
- Awareness of national waiting list targets/ initiatives and Trust policies on waiting list management
Employer certification / accreditation badges
Applicant requirements
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Jessica Craven
- Job title
- Elective Admissions Manager
- Email address
- [email protected]
- Telephone number
- 01535 295405
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