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Detailed job description and main responsibilities

• Ensure all trainees receive comprehensive Trust and specialty inductions and ensure that these take place in a timely manner.
• Provide access to, and participate in, the local and regional teaching sessions.
• Regularly monitor the progress, attendance and performance of all trainees, collecting evidence where necessary
• In line with NHSE policies and procedures, and where appropriate, provide support for those found to be experiencing competence or performance difficulties ensuring that potential problems are documented at an early stage and remediation is arranged where necessary. Timely communication with FSD / DFSD and YHFS Programme Support staff is essential.
• Encourage and develop opportunities for less than full time training (LTFT), including liaison with the DFSD, YHFS and Associate Postgraduate Deans
•  Provide advice on Time out of Foundation Programme (TOFP) opportunities ensuring that all trainees follow the UKFPO application procedure.
•  In line with NHSE policies and procedures and in conjunction with the DFSD, coordinate the exit and return of trainees from the training programme who might undertake TOFP, maternity or sick leave etc. This includes participation in the Return-to-Work procedure where appropriate.
• Coordinate arrangements for Inter Foundation School Transfers (IFST) adhering to the UKFPO process.
• Ensure appropriate sign off of study leave applications from trainees using Accent Leave Manager.
• Ensure trainees have access to career counselling, pastoral care and other support mechanisms.
• Organising, managing and directing the Foundation programme within YHFS, ensuring programmes meet the specified educational aims and requirements and each rotation has a job description with competences mapped to the current Foundation Programme Curriculum 
• In conjunction with the YHFS, monitor the quality of placements using the local annual trainee survey and the GMC trainee survey results. This includes analysing responses, ensuring appropriate actions are taken and giving guidance on future placements as appropriate. 
• In conjunction with the YHFS participate in YH Quality Management visits, including any triggered visits which may occur. 
• Coordination and participation in the local Annual Review of Competence Progression (ARCP) process, supporting educational supervisors in ensuring trainees collect the required documentation for their ARCP panel and provide feedback to educational supervisors on the quality of their reports on trainees’ progress.
• Ensure revalidation processes are fully incorporated into the assessment process. 
• Consult with academic colleagues to support trainees on the Academic Foundation Programme (AFP) 
• Attendance at appropriate YHFS meetings as and when appropriate e.g. Foundation School Committee 
• Play a full part in the activities of the Foundation School and share in its coordination, development, responsibilities and management through regular liaison with the FSD, DFSDs, YHFS Programme Support staff and fellow FTPDs.
• To support the Foundation School in national and regional recruitment activities by ensuring representation from the LEP as stated and required by YHFS. 
• Ensure that the LEP is adequately and appropriately represented at centrally organised events related to recruitment, such as shortlisting days and interviews.
• To assist in producing materials and publicity information for trainees and prospective trainees about the local programme and training opportunities to ensure effective recruitment and that the information is regularly reviewed and updated.
• Work closely with the FSD or DFSD / YHFS where appropriate. 
• Participate in the appointment of Educational and Clinical Supervisors in conjunction with the FSD or DFSD / YHFS 
• Work with the FSD or DFSD / YHFS to ensure that Educational and Clinical Supervisors have undertaken appropriate training for their role and are familiar with UKFPO guidance and training requirements. 
• Maintain a database of local educators, ensuring there is a sufficient number of trained staff able to assess trainees. 
• Actively participate in promotion of the Foundation Programme with YHFS e.g. Careers events at local medical schools, contributing to the website etc. 

Secondments 

Applicants from within the NHS will be offered on a secondment basis only, agreement should be obtained from their employer prior to submitting the application.

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