Job summary
- Main area
- Pharmacy
- Grade
- Band 4/5
- Contract
- 12 months (Fixed Term)
- Hours
- Full time - 37.5 hours per week
- Job ref
- 249-6567996
- Employer
- Great Western Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Great Western Hospital
- Town
- Swindon
- Salary
- £26,530 - £36,483 pro rata per annum
- Salary period
- Yearly
- Closing
- 04/09/2024 23:59
Employer heading
![Great Western Hospitals NHS Foundation Trust logo](https://static.trac.jobs/employer-logos/right/324/Great-Western-Hospital-Logo.jpg)
Pharmacy Procurement & Distribution Supervisor
Band 4/5
Great Western Hospitals NHS Foundation Trust is a unique organisation, serving as the sole integrated provider in the Bath and North East Somerset, Swindon, and Wiltshire system. Our scope extends beyond boundaries as we oversee adult community services in Swindon and provide acute care from the Great Western Hospital.
Our 5,500 staff have 1.2m patient contacts a year, with 13,000 operations carried out in our Theatres, around 4,000 babies born, and our emergency attendances are now well over 100,000 per year. Those numbers only tell part of our story about what an exciting time it is to join Great Western Hospitals.
We are cultivating a culture that fosters our ambitions, prioritising equality, diversion, inclusion, wellbeing, and leadership. We aim to create an environment where every member of our team can truly thrive.
The Trust is a Disability Confident Employer; all applicants who have a disability can opt to be considered under the guaranteed interview scheme, which means that, providing they meet the minimum essential criteria for the post, they will be offered an interview. We are also proudly accredited as a Veteran Aware organisation and have signed The Armed Forces Covenant.
If we receive a high volume of applications, we may close adverts prior to the published closing date. Therefore, we advise you to complete and submit your application as soon as possible.
Job overview
We are excited to offer an exceptional opportunity for a registered Pharmacy Technician to join our Pharmacy Department as the Procurement & Distribution Supervisor. This is a Band 4 to 5 post depending on experience.
Medicines optimisation is central to our services, and we are dedicated to providing the best possible patient experience and care to ensure optimal outcomes from their medications.
Our friendly and progressive Pharmacy Department seeks a dynamic and forward-thinking individual to join our team, who will be responsible for supervising, directing, organizing, and monitoring the performance of our Pharmacy Stores team.
Main duties of the job
The Stores & Distribution Supervisory role is centred around maintaining high work standards and ensuring efficient and safe distribution systems.
Core responsibilities include ordering essential items to prevent shortages, having delegated duties as an accredited deputy responsible person to undertake day-to-day Wholesaler Dealer Authorisation (WDA) licensed activities, and organizing workloads. Ensuring that the service and facilities are compliant with all aspects of Good Distribution Practice (EU GDP 2013/C 343/01) and all other relevant medicines regulations and quality standards is a key part of this role.
Other tasks include assisting with staff training and serving as a superuser for pharmacy robots, troubleshooting errors, and providing training and support to the operational lead in all aspects of regulatory audit (internal and external). Additionally, this role involves supporting the Trust Outpatient Pharmacy and collaborating with other pharmacy team members to enhance patient care and flow.
Working for our organisation
“Our STAR values – Service, Teamwork, Ambition and Respect – are a golden thread running through everything we do. These values serve as a guiding principle, driving us towards our vision of delivering great joined up services to our local community. Whether at home, in the community, or within the hospital, our goal is to empower individuals to lead independent and healthier lives.”
Detailed job description and main responsibilities
This role is ideal for someone ready to take the next step and gain experience in a lively environment with constant opportunities to learn.
Primary responsibilities include:
Promoting high work standards at all times.
Organising and supervising the workload in pharmacy stores ensuring safe working practices
Overseeing the ordering process to ensure there's no shortage of essential items and coordinating with contracted or cost-effective suppliers.
Acting as a superuser for the Pharmacy Robots, resolving errors, and training staff on their usage.
Assisting in staff training and supervision.
Ensuring comprehensive, up-to-date training manuals for all procedures and a well-defined induction program for new hires.
Monitoring service quality through agreed performance metrics.
Ensuring facilities and services comply with Good Distribution Practice (EU GDP 2013/C 343/01) and other relevant medicine regulations and quality standards.
Supporting the primary functions of the main dispensary.
Please refer to the attached job description and person specification for additional details.
Person specification
Qualifications
Essential criteria
- NVQ level 3 in Pharmacy Services and a BTEC in Pharmaceutical science (or equivalent qualification and underpinning knowledge)
- Current Registration as a Pharmacy Technician with the General Pharmaceutical Council (GPhC)
Desirable criteria
- Accredited Checking Technician qualification or be eligible to work towards
- NVQ assessor to A1 standard or equivalent or eligible to work towards
- Practice Supervisory Training
Experience
Essential criteria
- Experience as a hospital Pharmacy Technician, or supervisory experience in a community Pharmacy
- Recent practical experience in a busy dispensing environment
- Experience of training individuals
Desirable criteria
- Experience of supervising, directing, organising and monitoring performance in a high pressured environment
- Knowledge of Careflow MM, the hospital pharmacy computer system
- Procedure development
- Knowledge and clear understanding of Good Distribution Practice and other relevant regulations, guidance and quality standards
Skills
Essential criteria
- Good and broad understanding of current hospital pharmacy practice
- Good knowledge of the legal requirements (Law and Ethics) for dispensing and supplying medicines, including Controlled Drugs
- Aware of Health and Safety issues and their implications for staff
- Excellent IT skills including Word, Outlook, internet, intranet and email
- Good organisational and time management skills. Able to prioritise tasks and respond to urgent demands by diverting resources whilst managing own workload
- Self-motivated with ability to work flexibly whilst also supervising, motivating, inspiring and directing the team
- Ability to maintain a professional image and follow the General Pharmaceutical Council professional guidelines and be committed to continuing professional development (CPD)
Desirable criteria
- Understanding of clinical governance and implications for service including quality & audit
- Understanding of procedures, protocols and legal requirements governing clinical trials supply and non-licensed medicines
- Knowledge of legislative aspects of medicines supply issues
- Able to work independently, show initiative within own authority limits and follow agreed procedures with ability to work calmly under pressure and have capacity for problem-solving
Applicant requirements
You must have appropriate UK professional registration.
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Jasmine Heap
- Job title
- Interim Pharmacy Procurement & Distribution Lead
- Email address
- [email protected]
- Telephone number
- 01793 605018
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