Swydd wag: Procurement Specialist/Senior Procurement Specialist, The Newcastle upon Tyne Hospitals NHS Foundation Trust, 317 Regent Point

Crynodeb o'r swydd

Prif leoliad: 317 Supplies - Corporate
Gradd: Band 5 to 6
Contract: Parhaol
Oriau: Llawnamser - 37.5 awr yr wythnos
Cyfeirnod y swydd: 317-2024-48-020

Cyflogwr: The Newcastle upon Tyne Hospitals NHS Foundation Trust
Math o gyflogwr: NHS
Gwefan: Regent Point
Tref: 317 Regent Point
Cyflog: £29,970 - £44,962 per annum
Cyfnod cyflog: Yn flynyddol
Yn cau: 19/01/2025 23:59
Dyddiad y cyfweliad: 29/01/2025

Procurement Specialist/Senior Procurement Specialist

Band 5 to 6

Newcastle Hospitals NHS Foundation Trust is one of the busiest and largest NHS foundation trusts in the country, with around 15,000 staff and an annual budget of £1.6 billion.

We have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.

We’re in the top five providers of specialised health services in the country, supporting people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.

Our staff oversee around 6,500 patient contacts each day, delivering high standards of healthcare.

We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people’s race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.

Newcastle Hospitals are proud to be one of the exemplar organisations across the NHS on sustainability, with a long history of delivering Sustainable Healthcare in Newcastle (Shine) and the first healthcare organisation in the world to declare a climate emergency. Our strategy includes commitments to being Net Zero by 2030, for our direct carbon footprint, and Net Zero by 2040 for our footprint plus. Delivering these ambitions will not be possible without the help, support and action of every single member of our team.

Swydd ddisgrifiad a phrif gyfrifoldebau manwl

Band 5

The post holder will be fully conversant with departmental objectives, and always be mindful of the Trust’s Standing Orders and Standing Financial Instruction.
The post holder will be an integral part of the Procurement Team. Upholding our values and further developing the department in line with its strategic goals, whilst ensuring always an effective and efficient service is provided to end users.
The monitoring and development of KPI performance will be an ongoing part of the role as will the implementation of measures that ensure planned performance improvement.
Provide Trust representation supporting service developments in a variety of meetings, communication and clear thinking are essential qualities. The ability to interpret and transpose the information to trust staff at varying levels of seniority will also be a necessary to ensure conformity to best practice methods.
Work cross-functionally with other departments of our Procurement Function.
The post holder will need to have a thorough understanding of Electronic Procurement and Financial systems.
Have a shared responsibility for proactively and consistently ensuring that perceived performance problems are clearly identified using system information, that procedures are implemented in the relevant areas to ensure performance is developed in line with best practice methods.
The post holder will report directly to a Procurement Manager and will support them and the Head of Procurement in the procurement lifecycle processes including the tendering of bespoke contracts for goods and services.
The post holder will work closely with the Directorates Procurement team, including Clinical and Non-Clinical stakeholder engagement, in the provision of data to support procurement decisions.
The post holder will need to establish good working relationships with the procurement team, the purchasing team, the systems support team, Inventory management and the finance directorate.

Band 6

The Senior Procurement Specialist is part of the Supplies and Procurement team and is the procurement lead for the successful delivery of projects within the aligned category/business area.
The post holder will provide expert advice concerning successful contracting within public procurement regulations and the Trust’s internal regulations and policies.
Responsible for the tendering of bespoke contracts for goods, services and works, including research, preparation, issue, scheduling, evaluation, reporting on tenders and award and the management of contracts.
As the senior procurement specialist, the post holder will lead the establishment and/or enhancement of robust relationships within the aligned business area and wider Trust, to drive productive collaboration between the stakeholders and the procurement function in the effective forward planning of procurement / projects requirements.
Supports the development and implementing of discrete service policies which impact across the Trust.
Responsible for ensuring that the Trust utilises where appropriate, national contracts established by NHS Supply Chain, Crown Commercial Services, the North of England Commercial Procurement Collaborative or other public sector collaborative procurement organisations where such arrangements provide benefit to the Trust; facilitating communication between the Trust’s internal customers of goods / services covered by such contracts and those formulating them.

This role has a wide pay band because we will consider appointing at both entry level, through to experienced professionals. £29,970 - £44,962 (progression rules apply).

As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy

Manyleb y person

Meets All Band 5 Criteria

Meini prawf hanfodol

Degree level qualification or equivalent experience in an appropriate field and academic ability for the demands of the post
Evidence of continued professional development including in the areas of procurement systems, CIPS and information management
Knowledge and experience of procurement and its application within the public sector, preferably within the NHS
Working knowledge of operating within organisational procurement policies, such as, Standing Financial Instructions
Working knowledge of electronic procurement systems and reporting tools
Experience at developing and managing relationships within procurement and clinical environments
Experience of analysing information and spend data to support decision making
Experience of participating in group meetings to achieve a set outcome
Experience of identifying service improvements and supporting change
Experience of presenting information to stakeholders
Experience of working to both agreed individual and team targets
Ability to create, design and produce reports
Proven ability to communicate on all levels
Ability to work on own initiative without supervision
IT skills literate in Microsoft packages, with advanced skills in the use of excel

Meini prawf dymunol

Experience in the use of Oracle eFinancials and eProcurement
Experience in the use of NHS Supply Chain
Experience of Customer Service environment

Meets All Band 6 Criteria

Meini prawf hanfodol

• Chartered Institute of Purchasing and Supply (CIPS) Professional Diploma or post graduate qualification or equivalent level of experience in tendering and complex commercial procurement management
• Degree level qualification or equivalent level experience
• Evidence of continued professional development including in the areas of public procurement regulations and contract management
• Knowledge and experience of procurement and its application within the public sector. This knowledge must be unpinned by theory and experience
• Working knowledge of operating within organisational policies, such as, Standing Financial Instructions
• Working knowledge of project management and project forward planning underpinned by applied experience. Ability to manage large, multi-disciplinary projects
• Working knowledge of electronic procurement systems (e-tendering and purchasing, ideally including Atamis)
• Experience at developing and managing relationships within a complex procurement environment
• Experience of analysing information and spend data to support decision making
• Experience of participating in group meetings to achieve a set outcome
• Experience of identifying service improvements and supporting appropriate change
• Experience of day-to-day line management of staff and staff development and mentoring
• Experience of working to both agreed individual and team targets
• Evidence of continued professional development
• The ability, skills and knowledge to provide professional procurement advice and guidance to internal and external stakeholders
• Good communication skills and persuasiveness in presenting, negotiating and resolving complex issues
• IT skills literate in Microsoft packages, including Outlook, Word, Excel and PowerPoint

Meini prawf dymunol

• Project Management Qualification (such as, PRINCE2 practitioner) or equivalent experience

Important note on completion of reference section of Application Form

All references from current and previous employers will be sought and must cover a minimum of 3 years employment. Therefore, when completing the reference section of your application form, please give the address, telephone number and work email address of each of your current/previous line managers that cover 3 years employment. Failure to complete this section may result in your application not being processed.

Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first month’s pay.

Candidates who are shortlisted for interview will be contacted by e-mail. You should check your SPAM folders as well as your inbox. If you have not been contacted within 4 weeks of the closing date you should assume your application has been unsuccessful.